Front Desk Specialist – Adult Education & Assessments

Sumter School District; Sumter (SC); On-site; USD 30,000 - 36,000; Full time

Job summary

Sumter School District's Sumter Adult Education program is seeking a friendly Receptionist to serve as the first point of contact for students, staff, and visitors. You will handle phones, emails, and inquiries, and provide program information and enrollment support.

In addition to front desk duties, you will assist with student intake, data entry into the student information system, maintain records, process mail, and help coordinate events and assessments while ensuring confidentiality and a

Qualifications

• Minimum of three years of clerical or administrative experience, preferably in an educational or office setting.
• Strong verbal and written communication skills.
• Proficiency in Google and Microsoft Office (Word, Excel) and data entry systems.
• Excellent organizational skills and attention to detail.
• Ability to handle multiple tasks, prioritize work, and meet deadlines.
• Professional demeanor, with strong interpersonal and customer service skills.
• Ability to maintain confidentiality and work effectively with adult learners from diverse backgrounds.
• Willingness to be cross-trained and assist with additional program responsibilities, including administering assessments.
• Commitment to supporting the mission of Sumter County Adult Education in providing quality lifelong learning opportunities.

Responsibilities

• Greet and assist students, staff, and visitors in a friendly and professional manner.
• Answer and direct phone calls, emails, and other inquiries to appropriate personnel.
• Provide information about Sumter County Adult Education programs, services, schedules, and enrollment procedures.
• Assist with student intake, registration, and data entry into student information systems.
• Maintain accurate records and files, both digital and physical.
• Process incoming and outgoing mail and deliveries.
• Monitor attendance sign-in sheets and distribute necessary forms or documents.
• Schedule appointments and manage calendars for staff as needed.
• Support the coordination of program events, testing sessions, and meetings.
• Assist staff with the administration of assessments, including preparing materials, checking in students, and ensuring testing procedures are followed.
• Be cross-trained to support other administrative functions as needed within the program.
• Maintain a clean, organized, and welcoming front office environment.
• Perform other related duties as assigned to support the goals of the Adult Education Program.

Skills

Verbal and written communication

Organization

Data entry

Customer service

Confidentiality

Multitasking

Professional demeanor

Tools

Google Suite

Microsoft Word

Microsoft Excel

Data entry systems

Job description

Sumter School District's Sumter Adult Education program is seeking a friendly Receptionist to serve as the first point of contact for students, staff, and visitors. You will handle phones, emails, and inquiries, and provide program information and enrollment support.

In addition to front desk duties, you will assist with student intake, data entry into the student information system, maintain records, process mail, and help coordinate events and assessments while ensuring confidentiality and a