Front Desk Specialist

Holiday Inn Club Vacations; Galveston (TX); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Matching 401K

Employee Assistance Program

Paid Time Off

Travel Benefits & Free Vacation Points

Tuition Reimbursement & Continuing Ed

Outstanding Company Culture

Job summary

Holiday Inn Club Vacations in Galveston, TX is seeking a Front Desk Specialist to serve as the primary liaison for guests from check-in through check-out. You will manage folio transactions, daily reports, and room assignments while supporting the Marketing Face to Face team with guests needing additional information.

The role requires a customer-service mindset, strong communication, and a basic proficiency with Microsoft Office. Weekend and holiday availability is expected.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of customer service experience, preferably in hospitality.
• Must be fluent in English with excellent verbal and written communication.

Responsibilities

• Assist guests at check-in/check-out and handle folio transactions.
• Print and review daily reports; support room assignments and inquiries.
• Coordinate with housekeeping and resort staff to ensure guest satisfaction.

Skills

Customer Service

Communication Skills

Fluent English

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Timeshareware

Job description

The Front Desk Specialist will serve as the front-of-the-house liaison to facilitate an exceptional guest experience. This individual will serve as the primary point of contact for guests checking into the resort and the primary contact for all folio transactions and check- out processes. Additionally, the Specialist will run, review, and print reports to complete daily assignments. The Front Desk Specialist will support the Marketing Face to Face team during the check-in process by providing additional time and attention to owners or guests requiring more information or assisting with room assignment concerns. This individual is expected to assume a position as a technical and service expert regarding business center and resort Wi-Fi access, to ensure great first and last impressions. Other responsibilities include folio posting, cash handling, key control, as well as assisting guests with various questions and concerns.

COMPANY BENEFITS:

• Matching 401K
• EAP – Employee Assistance Program
• PTO - Paid Time Off
• Travel Benefits, Discounts & Free Vacation Points through our ClubGo Program
• Tuition Reimbursement & Continuing Education Courses
• Outstanding Company Culture

ESSENTIAL DUTIES AND TASKS:

• Facilitates the overall guest experience from check-in through check- out; handles complex technical tasks including room changes, inventory moves, and folio adjustments as necessary; creates and issues keys while ensuring the safety and security of all owners and guests
• Ensures that each interaction exceeds the expectations of our owners and guests. Answers all guest inquiries. If unable to respond as an expert, will identify the appropriate resort personnel to assist. Clarifies needs and reacts accordingly; recognizing and initiating solutions to owner/guest concerns with a sense of urgency and to their satisfaction
• Maintains and is responsible for a house bank, performs end of day reporting of receipts, and cashes owner/guest checks; calculates visit costs, verifies customer’s credit, and establishes how the customer will pay for the accommodation
• Communicates with Housekeeping, as appropriate to expedite the cleaning of units
• Performs other duties as assigned

EDUCATION and/or EXPERIENCE

• High School Diploma or GED equivalent or an equivalent combination of training, education and experience
• Must have a minimum of one year of Customer Service experience, preferably in a resort/hotel Front Office environment

QUALIFICATIONS

• A commitment to providing outstanding customer service
• Knowledge of Microsoft Office Suite
• Able to acquire a clear understanding of timeshareware applications
• Basic knowledge of office equipment required to perform the job
• Ability to establish and maintain effective working relationships with co-workers and leaders
• Strong organizational skills
• Excellent verbal and written communication skills
• Fluent in the English language
• Must have open availability and be able to work weekends and holidays

At Holiday Inn Club Vacations, we believe in strengthening families. And we look for people who exhibit the courage, caring, and creativity to help us become the most loved brand in family travel. We’re committed to growing our people, memberships, resorts and guest love. That’s why we need individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust and respect in those around you? Do you encourage success and build relationships? If so, we’re looking for you!

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.