Front Desk Representative

Florida-Orthopaedic-Institute; Clearwater (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Full time opportunities

Career growth

Job security

Dynamic Front Desk team

Job summary

Florida Orthopaedic Institute is seeking a Front Desk Representative to manage check-in/check-out, collect co-pays and balances, and schedule follow-up appointments. You will verify IDs and insurance, obtain signed documents, and prepare daily paperwork in a fast-paced orthopedic clinic.

The role requires a High School Diploma and at least 2 years in a medical environment, with duties spanning patient greeting, intake assistance, and cash reconciliation.

Qualifications

• High School Diploma.
• 2 years experience in a medical environment.

Responsibilities

• Ensure front desk area is prepared to receive patients by turning on lights and unlocking doors.
• Greet patients upon arrival and welcome new patients to our practice.
• Inform patients of any delays in clinic wait times.
• Provide the intake tablet and clear usage instructions.
• Assist patients having difficulty using the tablet.
• Ensure all required intake information is completed.
• Obtain and verify patient photo ID and insurance cards against Athena data.
• Verify a valid authorization in the patient’s Athena account.
• Ensure insurance benefits have been verified within the past 90 days.
• Collect co-pays, deductibles, co-insurance, and outstanding balances.
• Explain credit card on file process and obtain signed agreements.
• Begin check-in in Athena and print/obtain required financial documents.
• Upload outside imaging to Medview PACS and prepare next day paperwork.
• Schedule follow-up appointments and complete end-of-day batches.
• Process required disability form payments and scan daily batches.
• Communicate issues to Zone Lead to keep clinics running smoothly.
• Perform all other duties as assigned.

Education

High School Diploma

Job description

Position Summary

The Front Desk Representative is responsible for ensuring all aspects of the check in and check out process are handled in an organized and efficient manner including collecting co-pays, deductibles, and patient balances, obtaining credit card on file agreements, and scheduling follow up appointments, diagnostic testing, and specialty injection appointments. The Rep is responsible for preparing paperwork at the start and end of the clinic day, to include verifying all charge slips have been completed, batching daily collections, reconciling missing tickets, creating claims (if applicable), and maintaining correct balance in cash box.

Qualifications

• High School Diploma.
• 2 years experience in a medical environment.

Key Responsibilities

• Ensuring office/zone is prepared to receive patients by turning on lights, unlocking front doors, and ensuring appropriate sign in sheets are placed in clipboards on the front desk counter.
• Greeting patients upon arrival by smiling, introducing yourself to the and welcoming new patients to our practice.
• Informing patients of any delays in clinic/wait times.
• Providing patient with the intake tablet and instructions on how to use the tablet.
• Assist patients having difficulty using the tablet.
• Ensuring the patients have completed all the required intake information.
• Obtain and ensure the patient’s photo identification and insurance card(s) match the information in the patient’s Athena account. Scan any new insurances insurance cards and email Benefit Department with any changes.
• Verifying a valid authorization is present in the patient’s account in Athena.
• Ensuring the patient’s insurance benefits have been verified within the past 90 days.
• Collecting all co-pays, deductibles, co-insurance, and outstanding patient balances.
• Inform patients of credit card on file process and obtain signed agreements.
• Begin check in process in Athena.
• Print any financial agreements or advanced beneficiary notices and obtain patient’s signature.
• Upload any outside patient’s imaging cd’s into Medview PAC’s system.
• Preparing all paperwork for next day’s clinic.
• Schedule patients follow up appointments
• Complete end of day batches.
• Process any required disability form payments.
• Scan daily batches in Z drive and forward any documents for scanning to Patient Records.
• Ensuring clinics run smoothly by informing Zone Lead or Supervisor of any problems or issues to ensure they are quickly resolved.
• All other duties as assigned.

At FOI our goal is to provide our patients with world-class orthopedic care.

Our mission of providing the best care encompasses not only the care the physician provides, but all medical and administrative aspects of the patients encounter with Florida Orthopaedic Institute (FOI) as well. Every staff member plays a vital role in this mission. We take pride in receiving the Patriot Award from the Department of Defense for the support that we give to National Guard and Reserve members who are employed by FOI. We are committed to encouraging a culture of inclusion reflective of the communities we serve, and we provide equal opportunity to all. Florida Orthopaedic Institute conforms to the spirit as well as to the letter of all applicable laws and regulations.

What we offer

Full time opportunities available, with room for career growth and advancement.

Excellent job security and stability, to promote an optimal work life balance.

Be part of this dynamic and growing high level Front Desk team!

Orthopaedic Solutions Management is a Drug Free Workplace

We are committed to maintaining a safe, healthy, and productive work environment. As part of this commitment, we operate as a drug-free workplace. All candidates will be required to undergo pre-employment drug screening and/or be subject to random drug testing in accordance with applicable laws and company policy.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.