Front Desk Receptionist

Apple-Reha; Mystic (CT); On-site; USD 19,000 - 25,000; Part time

Benefits offered by this job

Scholarships

Paid time off

7 paid holidays

Health insurance

Short/Long-term disability

Employee assistance program

Life insurance

401K retirement plan

Longevity credit

Job summary

Apple Rehab Mystic is seeking a part-time Administrative Assistant to perform clerical duties and support the administrative team. You will handle mail, phones, and data entry while maintaining confidentiality of resident information and ensuring smooth office operations.

The role emphasizes strong typing, multi-tasking, and a positive, patient attitude in a team-oriented environment with weekends and after-hours coverage as described in the job description.

Qualifications

• Reads, writes, and follows written and oral English directions.
• Types and proofs documents with 40+ wpm accuracy.
• Manages multiple tasks in a busy facility setting.
• Answers phones, takes messages, and routes to staff.
• Maintains confidentiality of resident and facility information.
• Works cooperatively with others to support staff and residents.
• Maintains a positive, patient, and professional demeanor.

Responsibilities

• Administrative functions and clerical support.
• Greet residents, visitors, vendors; respond to inquiries courteously.
• Process mail, answer phones, record messages, and distribute information.
• Type and proofread reports, letters, and correspondence for staff.
• Maintain databases with resident contact information and packets.
• Set priorities to meet deadlines and assist with office supplies and equipment.

Skills

English literacy

Typing 40 wpm

Multi-tasking

Phone etiquette

Confidentiality

Teamwork

Positive attitude

Job description

Come grow with us! Are you ready to work for a company that is uniquely different; an organization that is committed to your personal and professional growth? Then come join the team at Apple Rehab Mystic, one of Connecticut’s leading providers of short term rehabilitation and skilled nursing care.

Apple Rehabis a family owned and operated company that treats residents and staff like family too. Our expert team of senior management is located at our home office,right in Avon, CT, ensuring superior care from a local company. Our leadership is not across the country, but rather in your backyard.

Job Description:

• 4p-7p, 15 hours/week

• Weekends 8am-4p, 8 hours/week

Performs clerical duties and recordkeeping functions to assist the administrative team in meeting the needs of the facility, to ensure proper procedures and that the confidentiality of facility information and records is maintained at all times.

Qualifications:

• Ability to read, write and follow written and oral directions in English.

• Ability to type at least 40 wpm with accuracy, perform simple math problems and handle multiple tasks at the same time with many interruptions and distractions.

• Ability to answer the phone, handle heavy phone contact in a pleasant and efficient manner taking accurate messages and delivering them to the appropriate staff.

• Ability to discern and then maintain confidential information.

• Demonstrates cooperation in assisting others and ability to work as a team.

• Patience, tact, enthusiasm and a positive attitude toward the staff, residents and their support networks.

Essential Job Functions (With or Without Reasonable Accommodation):

• Administrative Functions:

Develops and maintains cooperative rapport with all facility personnel, greets and assists residents, visitors, vendors and job applicants in a professional and courteous manner. Process mail, answers telephones, accurately records messages and responds to inquiries in a courteous manner. Types and proofreads reports, letters and correspondence for staff as needed. Maintains databases and lists of resident personal information such as phone numbers and processes mailings as needed. Prepares admission packets and ensures distribution to appropriate departments. Assists all other facility staff with duties and is able to set and follow priorities ensuring that deadlines are met. Is responsible to ensure that office equipment including printers are maintained in a clean and safe manner, and ensures that the equipment and supplies are readily available and working. Programs the telephone system if necessary; sends, receives and distributes faxes; ensures that the postage machine is functioning and has postage available. Knows how to order and track office supply needs and deals with appropriate vendors.

Apple Rehab offers an attractive benefit package for employees of 30 hours or greater that may include the following:

• Scholarships and career growth opportunities

• 4 Weeks Paid Time Off

• 7 Paid Holidays

• Health Insurance Benefits

• Short Term & Long Term Disability

• Call-a-Doc / 24-7 MD telephone service

• Employee Assistance Program

• Life Insurance

• 401K Retirement Program

• Longevity Credit