Front Desk Operations (Greenwich CT)

Alts; Greenwich (CT); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Company benefits

Job summary

Alts is seeking a Front Desk Operations Representative in Greenwich, CT, to be the first point of contact for clients visiting our studios. This in‑person role handles greetings, check‑ins, payments, and scheduling, while supporting daily studio operations and garment handling with the tailoring team.

The position emphasizes hospitality, impeccable service, and accurate record keeping. It’s an entry‑level role with potential for growth into a coordinating position within a dynamic fashion studio

Qualifications

• Customer service, hospitality, retail, reception, or administrative experience preferred
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a fast‑paced, client‑facing environment
• Comfort learning scheduling platforms, POS systems, and other operational tools
• Professional demeanor and the ability to handle client information with discretion
• Willingness to learn company procedures, follow established workflows, and accept coaching
• An interest in fashion, tailoring, garment construction, or sustainability is a plus
• Ability to work collaboratively with a diverse team and adapt to changing studio needs

Responsibilities

• Create a warm, professional, and welcoming environment for every client who enters the studio
• Greet clients, manage check-ins and pickups, and process payments with accuracy and professionalism
• Provide timely, thoughtful, and on-brand communication across in-person interactions, phone calls, and email
• Manage client appointments and bookings, ensuring an organized and seamless experience
• Listen carefully to client needs and provide helpful recommendations based on their service requirements
• Address client questions and concerns with empathy, professionalism, and sound judgment, escalating issues when appropriate
• Build positive relationships with clients and contribute to an experience that encourages loyalty, referrals, and repeat visits
• Collect and communicate client feedback, recurring concerns, and opportunities to improve the studio experience
• Support the daily operation of the studio, maintaining an organized, professional, and client-ready environment
• Manage incoming calls, emails, appointment requests, and general administrative communication
• Maintain studio supplies and inventory, including ordering, tracking, and organizing necessary materials
• Coordinate the handling, tagging, distribution, and delivery of garments sent to external vendors or other locations
• Support fitting room flow and appointment coordination to help clients and the tailoring team move efficiently through the studio
• Assist with opening, closing, and other daily operational procedures as assigned
• Maintain accurate records and ensure administrative tasks are completed consistently and on time
• Identify operational challenges and communicate opportunities to improve efficiency and organization
• Create and maintain accurate order tickets throughout the garment's lifecycle at Alts
• Verify client information, garment details, alterations, pricing, due dates, and special instructions
• Ensure garments meet front‑of‑house quality control and handling checkpoints
• Monitor order statuses and communicate discrepancies or delays
• Document refunds, RFAs, service issues, and process failures per procedures
• Support accurate reporting by maintaining complete order records
• Coordinate with the tailoring team to ensure garments are tracked and ready for delivery
• Follow SOPs to protect accuracy and integrity of client transactions
• Partner with Studio Experience Manager, Coordinator, and tailoring team to support daily priorities
• Communicate client needs, order updates, and operational concerns clearly
• Anticipate needs of clients and teammates to create a collaborative environment
• Take ownership of assigned responsibilities and seek support when needed
• Contribute ideas to improve client service and processes
• Participate in training and team meetings for growth and development
• This is an entry‑level/early-career role.
• S.C.O.R.E. values: Solve with Skill, Craft with Care, Own the Outcome, Respect What Matters, Elevate Every Experience
• Why Join Alts? Front‑of‑house connects clients, craftsmanship, and studios and offers growth opportunities

Skills

Customer service

Hospitality mindset

Communication skills

Organizational skills

Multi-tasking

Job description

Front Desk Operations Representative

Location: Greenwich, CT

Schedule: In Person | Monday–Saturday (Monday–Friday: 10:00 AM–7:00 PM | Saturday: 10:00 AM–6:00 PM)

Compensation: $18 an hour

About The Role

At Alts, we're redefining what modern tailoring looks like by combining exceptional craftsmanship with an elevated hospitality experience. We're looking for a warm, organized, and service-oriented Front Desk Operations Representative to be the first point of contact for clients visiting one of our studios.

This is a client-facing, operational role at the heart of the studio experience. As a Front Desk Operations Representative, you'll help create a welcoming environment, manage appointments and transactions, maintain accurate order records, and ensure garments move smoothly through every stage of the client journey.

You’ll work closely with the Studio Experience Manager, Studio Experience Coordinator, and tailoring team to deliver exceptional service while supporting the daily operations of the studio. Your attention to detail, communication, and ability to anticipate needs will help ensure every client feels cared for and every order is handled with accuracy.

This is an excellent opportunity for someone looking to build a career in hospitality, client experience, fashion, or studio operations within a growing company.

Compensation

• Base rate: $18 per hour
• Independent studio coverage: $20 per hour for shifts worked independently without another Front Desk Operations Representative or Studio Experience Coordinator accompanying you
• Additional benefits: Full-time opportunities may include company benefits, subject to eligibility requirements

Responsibilities

Client Experience & Hospitality

• Create a warm, professional, and welcoming environment for every client who enters the studio
• Greet clients, manage check-ins and pickups, and process payments with accuracy and professionalism
• Provide timely, thoughtful, and on-brand communication across in-person interactions, phone calls, and email
• Manage client appointments and bookings, ensuring an organized and seamless experience
• Listen carefully to client needs and provide helpful recommendations based on their service requirements
• Address client questions and concerns with empathy, professionalism, and sound judgment, escalating issues when appropriate
• Build positive relationships with clients and contribute to an experience that encourages loyalty, referrals, and repeat visits
• Collect and communicate client feedback, recurring concerns, and opportunities to improve the studio experience

Front Desk Operations & Studio Organization

• Support the daily operation of the studio, maintaining an organized, professional, and client-ready environment
• Manage incoming calls, emails, appointment requests, and general administrative communication
• Maintain studio supplies and inventory, including ordering, tracking, and organizing necessary materials
• Coordinate the handling, tagging, distribution, and delivery of garments sent to external vendors or other locations
• Support fitting room flow and appointment coordination to help clients and the tailoring team move efficiently through the studio
• Assist with opening, closing, and other daily operational procedures as assigned
• Maintain accurate records and ensure administrative tasks are completed consistently and on time
• Identify operational challenges and communicate opportunities to improve efficiency and organization

Order Administration & Quality Control

• Create and maintain accurate order tickets throughout the garment's lifecycle at Alts
• Verify that client information, garment details, requested alterations, pricing, due dates, and special instructions are accurately documented
• Ensure garments entering or leaving the studio meet required front‑of‑house quality control and handling checkpoints
• Monitor order statuses and communicate discrepancies, missing information, or potential delays to the appropriate team members
• Properly document refunds, requests for assistance (RFAs), service issues, and process failures in accordance with company procedures
• Support accurate reporting by maintaining complete and reliable order records
• Coordinate with the tailoring team to help ensure garments are properly tracked and ready for client delivery
• Follow established standard operating procedures and protect the accuracy and integrity of every client transaction

Team Collaboration & Continuous Improvement

• Partner with the Studio Experience Manager, Studio Experience Coordinator, and tailoring team to support daily studio priorities
• Communicate client needs, order updates, and operational concerns clearly and promptly
• Anticipate the needs of clients and teammates, helping create a supportive and collaborative studio environment
• Take ownership of assigned responsibilities, follow through on commitments, and ask for support when needed
• Contribute ideas and feedback that improve client service, administrative processes, and studio efficiency
• Participate in training, team meetings, and ongoing development opportunities to strengthen operational knowledge and service skills

Who You Are

A Natural Host | You enjoy welcoming people, making others feel comfortable, and creating positive experiences through warmth, empathy, and thoughtful service.

A Strong Communicator | You listen carefully, communicate clearly, and adapt your approach to different clients and situations. You handle sensitive information with discretion and professionalism.

Organized & Systematic | You enjoy creating order, managing multiple tasks, and keeping information accurate. You understand how strong administrative habits support the entire studio.

Detail‑Oriented | You take pride in getting the details right, from order documentation and client notes to payments and garment tracking.

Proactive & Resourceful | You anticipate needs, recognize when something requires attention, and look for practical solutions rather than waiting for problems to escalate.

A Team Player | You understand that exceptional client experiences depend on strong collaboration between front‑of‑house operations and the tailoring team.

Accountable | You take ownership of your work, follow through on responsibilities, and welcome feedback as an opportunity to grow.

Passionate About Craftsmanship | You appreciate quality, creativity, and the personal significance of clothing. You are excited to contribute to a business that helps clients feel ready for life's important moments.

Qualifications

• Customer service, hospitality, retail, reception, or administrative experience preferred
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a fast‑paced, client‑facing environment
• Comfort learning scheduling platforms, POS systems, and other operational tools
• Professional demeanor and the ability to handle client information with discretion
• Willingness to learn company procedures, follow established workflows, and accept coaching
• An interest in fashion, tailoring, garment construction, or sustainability is a plus
• Ability to work collaboratively with a diverse team and adapt to changing studio needs

Prior tailoring experience is not required. We value a strong service mindset, reliability, attention to detail, and a genuine willingness to learn.

This is an entry‑level/early-career role.

How You'll Live S.C.O.R.E.

Solve with Skill & Creativity | You approach client questions and daily challenges thoughtfully, finding practical solutions while knowing when to seek guidance.

Craft with Care | You pay attention to the details, handle every garment responsibly, and take pride in providing accurate, thoughtful service.

Own the Outcome | You follow through on your responsibilities, maintain accurate records, and take accountability for the quality of your work.

Respect What Matters | You treat every client, teammate, and garment with consideration, professionalism, and respect.

Elevate Every Experience | You recognize that every greeting, phone call, fitting, and pickup is an opportunity to make someone's day better.

Why Join Alts?

At Alts, front‑of‑house operations are more than a reception function. They are an essential part of the experience that brings together our clients, our craftsmanship, and our studios.

As a Front Desk Operations Representative, you'll help clients navigate some of life's most meaningful moments, from finding the perfect fit for an important event to caring for the garments they love. You'll build valuable skills in hospitality, operations, communication, and client relationship management while working alongside a team that takes pride in its craft.

We're committed to developing our people through thoughtful management, ongoing training, and opportunities for growth. Strong performance, demonstrated readiness, and business needs can create opportunities to advance into the Studio Experience Coordinator role, potentially as early as three months into employment.

If you're organized, people-oriented, eager to learn, and excited to contribute to an exceptional client experience, we'd love to meet you