Front Desk/Opening Legal Assistant

Internal Revenue Service; Orlando (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading law firm in Florida is seeking a Legal Assistant to support case management by processing necessary documentation, communicating with insurance providers, and assisting with administrative tasks. This role values customer service skills and organizational ability, providing an opportunity to join a high-performing team dedicated to client care.

Benefits

Paid Time Off (PTO) plus 7 paid holidays

Staff and Attorney bonuses

Medical Benefits (Health, Dental, Vision)

Group and Optional Life insurance

Employee Assistance Programs

401(k) with company matching

Qualifications

• Prior experience preferred but not required.
• Comfortable working with computer programs.

Responsibilities

• Process representation letters to parties involved in the case.
• Request supporting documents from medical and service facilities.
• Research and locate defendants and their insurance coverage.

Skills

Customer service skills

Detail oriented

Organizational skills

Ability to multitask

Bilingual (English/Spanish)

Job description

Company Overview

Rubenstein law was founded in 1988 and is recognized as one of the premier injury firms in Florida and now expanding to Massachusetts. Over the years, Rubenstein law has grown from a leading auto and slip fall accident firm in Miami to being recognized across the state for our personal injury practice handling all types of injury and accident claims. We have a dedicated team that devotes all their time to representing multiple clients nationwide who have been injured.

Despite our growth, we continue to succeed by hiring a diverse team of highly skilled attorneys and dedicated staff who focus on putting our clients first and maximizing results. We were honored as a Top Workplace on Sun-Sentinel’s annual Best of List in 2018 and 2019.

Job Summary

The Opening Legal Assistant processes, reviews, and updates all information provided and/or obtained at case inception, focusing on the client’s initial medical treatment, locating insurance information, requesting supporting documents, and placing all parties on notice.

Responsibilities and Duties

• Process and send representation letters to parties involved in the case, e.g., private attorneys, insurance companies, and medical providers.
• Request supporting documents fromallfacilities in which a service was provided. i.e., Hospitals, Fire rescue, treating facilities, and Specialist visits.
• Establish claims with insurance parties involved, i.e., Liability insurance and PIP insurance.
• Review and process correspondence received regarding the case file.
• Research and locate all possible Defendants and Insurance coverage.
• Be the backup to the Front Desk.
• Additional administrative duties assigned as needed.

Qualifications and Skills

• Excellent customer service skills.
• Detailed oriented.
• Comfortable working with computer programs.
• Highly organized and able to handle multiple tasks at once.
• Prior experience is preferred but not required.
• Bilingual (English/Spanish) – preferred but not required.

Benefits

• Paid Time Off (PTO) plus 7-paid holidays
• Staff and Attorney bonuses
• Medical Benefits (Health, Dental, Vision, STD & LTD, and other medical coverages)
• Group and Optional Life insurance
• Employee Assistance Programs
• 401(k) with company matching