Front Desk & Office Services Coordinator

OATI; BLOOMINGTON (MN); On-site; USD 42,000 - 52,000; Full time

Job summary

OATI is seeking a Front Desk & Office Services Coordinator to join their team in Bloomington, MN. This entry-level position focuses on providing exceptional customer service, facilitating smooth office operations, and creating a welcoming environment for guests. The Coordinator will handle various administrative tasks, including managing meeting logistics and supporting the Talent Team.

Qualifications

• Entry-level position requiring a professional, customer-service orientation.
• Ability to manage logistics and maintain documentation.
• Skills in organization and effective communication.

Responsibilities

• Manage meeting room reservations and ensure event logistics.
• Coordinate food orders and oversee event setups.
• Assist the Talent Team and maintain office supplies.

Skills

Customer Service

Organization

Communication

Job description

Front Desk & Office Services Coordinator

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Front Desk & Office Services Coordinator

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Open Access Technology International, Inc. (OATI) is seeking a professional, customer-service-oriented Front Desk & Office Services Coordinator to support our Bloomington location. This role reports 100% on site and is essential in creating a welcoming environment for guests, including, employees, vendors, and VIPs, while ensuring smooth office operations. The starting salary range for the role ranges from $42,000.00 $52,000. Key Responsibilities: Manage meeting room reservations and ensure seamless event logistics Answer and direct calls professionally Assign badges to guests and new employees Stock and manage office supplies Assist the Talent Team Coordinate shipments, deliveries, and vendor escorts Support building security, monitor gate access, and report turnstile issues Respond to alarms and document security concerns Assist the Training Department with tracking registrations and participant lists Send customer notifications via Outlook (reminders, confirmations, follow-ups) Ensure meeting areas remain clean, organized, and event-ready Oversee event setup, ensuring a seamless experience for VIP guests Coordinate food orders for internal and external events, managing vendor and catering logistics, preparing requisition form Maintain detailed documentation of training attendance and scheduling

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development

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