Front Desk & Office Operations Lead

RP Rents; Naperville (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

RP Rents is seeking a Front Desk & Administrative Coordinator in Naperville, IL. You will be the first point of contact, delivering exceptional customer service and handling daily office logistics.

You will manage office supplies, coordinate vendors, assist with HR and accounting tasks, and support internal communications. The role requires organization, attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• High school diploma or equivalent; an Associate's degree in Business Administration or related field preferred.
• 2–3 years of front desk, reception, or related experience.
• Proficiency in Microsoft Office Suite, Google Workspace, PDF document management, telecommunications portals, and web-based platforms.
• Excellent verbal and written communication skills with a professional demeanor and customer-first focus.
• Strong organizational skills with the ability to multitask and meet deadlines in a fast-paced environment.

Responsibilities

• Answer incoming phones and manage front desk hospitality.
• Order, stock, and organize office supplies; prepare refreshments and meals for meetings.
• Pack and ship promo boxes; coordinate promo supply needs with Marketing and keep supplies organized.
• Schedule and oversee facilities vendors (janitorial, trash, recycling).
• Assist with event planning, setup, and hosting for customer visits and employee events.
• Review weekly unpaid I-Pass tolls; scan driver logs daily; file packing lists weekly; monitor COI dates.

Skills

Customer service

Communication

Organization

Multitasking

Front desk

Education

High school diploma

Associate degree in Business Administration

Tools

Microsoft Office

Google Workspace

PDF management

Telecom portals

Web platforms

Job description

RP Rents is seeking a Front Desk & Administrative Coordinator in Naperville, IL. You will be the first point of contact, delivering exceptional customer service and handling daily office logistics.

You will manage office supplies, coordinate vendors, assist with HR and accounting tasks, and support internal communications. The role requires organization, attention to detail, and the ability to multitask in a fast-paced environment.