Front Desk Guest Specialist — Flexible Hours & PTO

Ivy Hospitality; Indianapolis (IN); Hybrid; USD 18,000 - 23,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

FSA

HSA

Basic Life Insurance

Voluntary Life Insurance

Voluntary Short-Term Disability

Voluntary Long-Term Disability

Critical Illness Plan

Pet Insurance

401(k) Retirement Plan

Paid Time Off

Job summary

Ivy Hospitality is seeking a Front Desk Agent in Indianapolis to warmly welcome guests and manage smooth check-ins and check-outs. You will handle reservations, payments, and guest inquiries with efficiency while promoting the loyalty program and ensuring guest satisfaction.

Must be able to stand for long periods, lift up to 15 lbs, and work flexible hours including nights, weekends, and holidays as required by the business needs.

Qualifications

• Strong verbal and written communication skills.
• Basic computer skills and familiarity with hotel systems.
• Customer service experience preferred.
• Ability to stand long periods and lift up to 15 lbs.

Responsibilities

• Greet and welcome guests and check them in/out using the hotel system.
• Promote and enroll guests in the loyalty program and recognize members.
• Process payments, manage a house bank, and report daily receipts.
• Assist with service requests, keys, safety deposit boxes, and charges.
• Respond to complaints with solutions and escalate when needed.
• Answer calls, handle reservations, and provide local area information.
• Coordinate shuttle/transportation and assist guests with luggage.

Skills

Customer service

Verbal communication

Written communication

Basic computer skills

Guest services

Education

High School diploma

Job description

Position: Front Desk Agent

Reports To: Front Office Leadership / Assistant General Manager / General Manager

Position Summary: The Front Desk Agent is responsible for providing exceptional service to guests during their stay. The primary focus is on welcoming guests, ensuring smooth check-ins and check-outs, and addressing guest inquiries and issues in a friendly, efficient manner.

Pay Range: $15

Essential functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greet and welcome guests upon arrival, ensuring a warm and positive first impression. Register guests into the hotel’s system, verifying reservation details, address, and payment information.

• Promote and enroll guests in the hotel’s loyalty program, providing recognition and benefits to members.

• Process payments during check-in and check-out, manage a house bank, and accurately report daily receipts.

• Assist guests with service requests, such as issuing keys, handling safety deposit boxes, and posting miscellaneous charges.

• Respond promptly and effectively to guest complaints, providing solutions and escalating as necessary.

• Answer telephone calls courteously, providing accurate information and service. Handle reservations with efficiency and accuracy.

• Assist with hotel shuttle or transportation services, ensuring timely and courteous service.

• Assist guests with luggage upon arrival and departure.

• Be knowledgeable about the local area, hotel services, and amenities, providing helpful information to guests.

• Manage guest requests for laundry, dry cleaning, messages, wake-up calls, mail, and faxes.

• Be aware of and prepare for incoming VIP guests.

• Follow all company Standard Operating Procedures and perform additional tasks as directed by the General Manager.

• Exhibit a positive and cooperative attitude as part of the team.

• Communicate effectively with coworkers and contribute to a supportive work environment.

• Handle and account for keys properly.

• Understand and adhere to emergency procedures and security policies.

• Ensure the confidentiality and protection of guest room numbers.

• Promote hotel amenities and upgrades to guests to enhance their experience and increase revenue.

• Must maintain a neat, clean, and well-groomed appearance in accordance with company standards

Qualifications:

Education: High School diploma or equivalent.

Experience: Prior experience in a customer service role preferred.

• Strong verbal and written communication skills.

• Basic computer skills.

• Knowledge of the hotel, its services, and the surrounding area.

• Ability to stand for extended periods, up to 8 hours.

• Ability to lift up to 15 lbs on occasion.

• Willingness to work flexible schedules, including nights, weekends, and holidays, as required by the business needs.

Taking Care of You – Our Benefits

At Ivy, we believe in supporting our team both at work and in their personal lives. Your eligibility for benefits is based on your employment status, and full details will be shared with you during your first 30 days. Here’s a look at what we offer to help take care of you and your loved ones:

Health & Wellness

• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)

Financial Security & Peace of Mind

• Basic Life Insurance & AD&D
• Voluntary Life Insurance
• Voluntary Short-Term Disability
• Voluntary Long-Term Disability
• Critical Illness, Hospital Indemnity & Accident Plans
• Pet Insurance
• 401(k) Retirement Plan

Time to Recharge

• Paid Time Off (PTO), available as it’s accrued

Ivy Hospitality is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Ivy Hospitality participates in E-Verify

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future.