Front Desk / General Office Administrator

Mayersohn Law Group, P.A.; Fort Lauderdale (FL); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Benefits

Job summary

Mayersohn Law Group, P.A. in Fort Lauderdale is seeking a Front Desk Receptionist / Office Administrator to support daily operations in a busy family and criminal law practice.

This full-time, onsite role acts as the first point of contact for clients and visitors, handling general admin and data-entry tasks with discretion and accuracy. The ideal candidate is highly organized, proactive, and able to coordinate with leadership, legal staff, and vendors—while maintaining high client-care

Qualifications

• Strong organizational and administrative skills with the ability to manage multiple ongoing tasks.
• Experience with CRM platforms
• Excellent communication skills and ability to collaborate across departments.
• Detail‑oriented with strong data‑verification and quality‑assurance habits.
• Ability to work independently, troubleshoot issues, and support leadership with special projects.

Responsibilities

• Provide general administrative support to leadership and operations with a take-charge attitude.
• Follow up on assigned tasks and meet deadlines with accuracy and professionalism.
• Coordinate with leadership, legal team, and vendors for daily needs and projects.
• Maintain and update internal trackers, reports, and client files in the CRM.
• Help document and route updates to the appropriate person or department.
• Assist with billing tasks, payment processing, and receipt documentation.

Skills

Highly organized

CRM experience

Interpersonal skills

Attention to detail

Independent worker

Tools

Clio Manage

Clio Grow

Google Workspace

Slack

Zoom

Google Sheets

Job description

Front Desk / General Office Administrator

Full‑Time | Onsite in Fort Lauderdale | $25 per hour | Benefits

SUMMARY

Mayersohn Law Group is seeking a professional, personable, and highly organized Front Desk Receptionist / Office Administrator to support the daily operations of our mid-sized family and criminal law practice.

This position serves as the first point of contact for clients and visitors while also supporting general office administration, reporting accuracy, cross‑departmental coordination, and daily administrative needs. The ideal candidate is proactive, detail‑oriented, emotionally mature, and comfortable working with multiple departments in a fast‑paced legal environment.

We are looking for a true self‑starter who takes ownership of their responsibilities, follows through on assigned tasks with speed and accuracy, and can be trusted to complete daily duties without constant supervision.

This role requires someone who communicates professionally, remains calm and compassionate under pressure, maintains a high standard of client care, assists with recurring administrative processes and special projects, and helps ensure data and reporting are accurate and organized.

RESPONSIBILITIES

Coordination, Administration & Special Projects

• Provide general administrative support to leadership, including special projects assigned by the Owner/President and Operations, with a take‑charge attitude.

• Follow up on assigned tasks without constant reminders and ensure deadlines are met on time with accuracy and professionalism.

• Coordinate with leadership, legal team, and vendors to ensure daily office needs and special projects are completed smoothly and on time.

• Maintain and update internal trackers, reports, task lists, administrative records, and client files in the CRM to ensure information is accurate, organized, and current.

• Help support firmwide communication by making sure all tasks, updates, and requests are properly documented and routed to the appropriate person or department, if applicable.

• Support office staff with administrative tasks such as scanning, copying, filing, and data entry.

• Prepare basic correspondence, forms, and client‑facing documents.

• Assist with billing tasks, payment processing, and receipt documentation when needed.

• Assist with onboarding new employees and ensuring relevant new hire documents are completed accurately

• Handle incoming and outgoing mail, deliveries, and document drop‑offs.

• Assist with office organization, supply management, vendor communication, building‑related requests, and other daily operational needs.

• Order office supplies, coordinate lunch orders when needed, and ensure the front desk and kitchen areas remain clean, tidy, and organized at all times.

• Assist with CRM and data integrations.

• Assist staff with general IT troubleshooting when needed.

• Handle miscellaneous administrative and basic IT‑related tasks assigned by leadership.

• Support general office operations and contribute to a positive, organized, and efficient work environment.

• Maintain strong attention to detail and a proactive, solutions‑oriented mindset.

• Be reliable, punctual, and committed to maintaining confidentiality and ethical standards.

• Ability to work on‑site Monday through Friday, 9 AM - 6 PM

Core Platforms & Tools

• CRM - Clio Manage and Clio Grow are preferred, but not required

• Quo - Online Phone System - Not necessary

• Slack

• Google Workspace, including Google Sheets

• Zoom

• Canva - Not necessary

• Claude and Claude Code preferred, but not required

QUALIFICATIONS

• Strong organizational and administrative skills with the ability to manage multiple ongoing tasks.

• Experience with CRM platforms

• Excellent communication skills and ability to collaborate across departments.

• Detail‑oriented with strong data‑verification and quality‑assurance habits.

• Ability to work independently, troubleshoot issues, and support leadership with special projects.

Preferred

• Prior experience in a law firm or professional services office

Core Competencies

• Technical Problem‑Solving & Troubleshooting - Diagnoses issues across platforms, identifies root causes, and implements solutions quickly. Able to work through logic‑based workflows, broken automations, data mismatches, and system errors.

• Data Accuracy & Quality Assurance - Maintains high standards for data integrity across CRM systems, reports, and tracking sheets. Performs verification checks, cross‑references sources, and ensures error‑free reporting before distribution.

• Project Coordination & Cross‑Department Collaboration - Works effectively with leadership, sales, legal team, and marketing to move projects forward. Coordinates timelines, gathers requirements, and ensures smooth execution of multi‑team initiatives.

• Workflow & Process Management - Manages recurring weekly and monthly responsibilities with consistency and reliability.

• Communication & Interpersonal Skills - Communicates clearly with staff, leadership, vendors, and event attendees. Able to give instructions, gather information, and maintain professionalism in fast‑moving or high‑pressure situations.

• Event & Operations Support - Assist with weekly events as needed, including helping with food and beverages, event setup, and guest support by attending in person.

• Adaptability & Learning Agility - Learns new tools, systems, and workflows quickly. Adapt to evolving processes, new automations, and shifting priorities without losing momentum.

• Confidentiality & Professional Judgment - Handles sensitive client, case, and performance data with discretion. Exercises sound judgment when managing information, communications, and internal processes.

• Initiative & Ownership - Takes responsibility for assigned tasks, anticipates needs, and proactively solves problems. Comfortably stepping into new responsibilities and supporting leadership with special projects.

• Time Management & Prioritization - Balances multiple recurring tasks, deadlines, and ad‑hoc requests. Prioritizes effectively and maintains consistent output in a high‑volume environment.

COMPENSATION AND BENEFITS

• Competitive hourly rate

• Medical, dental, vision, and 401(k) benefits

• Paid time off and paid holidays

• Professional development and training

• Supportive, collaborative, inclusive firm culture

• Modern systems, strong leadership support, and opportunities to grow creatively

ABOUT MAYERSOHN LAW GROUP, P.A.

Mayersohn Law Group, P.A. is a dynamic, NAMWOLF, AV‑rated law firm recognized for excellence across South Florida's legal community. Led by founder Leah Mayersohn, a former prosecutor with decades of high‑stakes litigation experience. Our firm specializes in Criminal Law, Family Law, Real Estate, Commercial Litigation, and Litigation, and is well known for sharp strategy, fast communication, and a client‑focused approach that gets results.

Were expanding our team as we invest in new systems, marketing initiatives, and operational growth. This is an exciting time to join us: you'll work closely with experienced attorneys, contribute to meaningful cases, and be part of a supportive environment that values initiative, integrity, and continuous improvement. If you thrive in a fast‑moving environment, bring fresh ideas, and take pride in delivering excellent work, you'll feel right at home here.

MLG Core Values: PATHS

“Relentless where it matters. Deliberate at every turn.”

P - Purposeful: Every motion, call, and meeting has a reason behind it. If it doesn't move the case or the client forward, we don't do it.

A - Accountable: We own our responsibilities from start to finish, inside and outside of the courtroom.

T - Trustworthy: Clients trust us with their freedom, families, reputations, and wealth. We protect that with discretion, care, and the seriousness their matters deserve.

H - Honest: We communicate clearly and truthfully with clients and each other, even when the conversation is difficult

S - Strategic: We bring savvy and real‑world judgment to every situation, not just legal knowledge. We think before we act and choose the move that advances the client.