Front Desk Coordinator/ Administrative Assistant

Brighton; Meridian (ID); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental and Vision

Life Insurance

Short and Long Term disability

401k Retirement plan

Paid time off

Paid Holidays

Pet Insurance Options

Job summary

Brighton is seeking an Administrative Assistant/Front Desk Coordinator to greet clients and provide administrative support across departments in Meridian, ID. The role is onsite and focuses on front desk duties, mail, supplies, and general administrative tasks.

The position emphasizes professional communication, organization, and a proactive service mindset to assist multiple teams including HR, Marketing, and Accounting.

Qualifications

• Excellent oral and written communication skills.
• Excellent organizational skills.
• Minimum three years of general office experience.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Ability to solve problems and multi-task.
• Willingness to cross-train and assist in a variety of areas.
• Provides a superior customer experience through clear communication and timely responsiveness.
• Exemplify the highest standards of honesty, integrity and ethical conduct.

Responsibilities

• Reception: answer calls, route to team, greet visitors; maintain reception area and kitchen.
• Mail and Deliveries: receive/deliver mail, sort for distribution.
• Supplies and Maintenance: order office and kitchen supplies; coordinate maintenance and toner orders; liaise with Property Management.
• General Administrative: filing, new files/binders, photocopying/scanning, maintain phone list, assist HOA tasks, coordinate lunches, support HR/Marketing/Accounting on special projects.

Skills

Oral and written communication

Organizational skills

Office experience

Microsoft Office (Word, Excel, Outlook

Tools

Microsoft Office

Job description

Position

Administrative Assistant/Front Desk Coordinator

Reports to

Chief of Staff

Direct Reports

N/A

Exempt Status

Non-Exempt, Hourly/ Overtime Eligible

Date

September 16, 2026

Overview

The Administrative Assistant/Front Desk Coordinator is responsible for greeting clients and setting a positive first impression for the organization, as well as providing administrative staff support for a variety of tasks.

Major Responsibilities

Reception

• Receive all incoming phone calls through main office phone number. Provide callers with information and/or routes calls to the appropriate team member. Greets visitors.
• Maintain the professional appearance of the reception area, large conference room, and kitchen.

Mail and Deliveries

• Receive deliveries and incoming mail and process outgoing mail. Sort for distribution to appropriate team members.

Supplies and Maintenance

• Order and maintain office and kitchen supplies. Stock paper in copiers.
• Order supplies for postage meter and refill as necessary. Schedule maintenance when needed.
• Coordinate maintenance and repairs on office equipment. Coordinate toner orders and page counts with printer vendor.
• Coordinates building maintenance items with Property Management through the CINC system.

General Administrative

• Distribute subcontractor checks and clear/file lien waivers.
• Assists with filing, preparation of new files and binders, photocopying and scanning.
• Maintains team member phone list.
• Receive earnest money and distribute to Operations Coordinator.
• Assists homeowners with various HOA related questions/tasks (mailbox and pool keys, portal setup, payment questions, clubhouse reservations.)
• Order lunches for meetings, assists with set up as needed.
• Assists other departments (HR, Marketing, Accounting) on special projects as needed.

Requirements

Knowledge and Skill Requirements

• Excellent oral and written communication skills.
• Excellent organizational skills.
• Minimum three years of general office experience.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Ability to solve problems and multi-task.
• Willingness to cross-train and assist in a variety of areas.
• Provides a superior customer experience through clear communication and timely responsiveness.
• Exemplify the highest standards of honesty, integrity and ethical conduct.

Physical Demands

• Perform tasks requiring manual dexterity (e.g., processing paperwork, filing, stapling, sorting, scanning invoices, etc.)
• May be required to perform occasional light, physical labor.

This position is onsite, in person- Meridian, ID

Benefits

• Medical insurance with employer paid premium for the employee
• Dental and Vision coverage with employer paid premium for the employee
• LIfe Insurance- Basic and Voluntary
• Short and Long Term disability coverage
• 401k Retirement plan with company match
• Paid time off and Paid Holidays
• Pet Insurance Options