Front Desk Coordinator

Career Group; San Francisco (CA); On-site; USD 75,000 - 80,000; Full time

Job summary

Join a leading investment firm as a Front Desk Coordinator in San Francisco, where you'll be the welcoming face of the office. This role is perfect for a motivated individual who thrives in a fast-paced environment and excels in client service. You'll manage daily operations, coordinate events, and ensure a professional atmosphere. If you have a knack for organization and communication, this opportunity offers a chance to shine in a collaborative team. Enjoy working in a beautiful location while making a significant impact on the office experience for both colleagues and clients.

Qualifications

• Minimum of 1 year in a service-oriented or administrative role.
• Proficiency in Microsoft Outlook, Word, and Excel.

Responsibilities

• Welcome and seat guests with professionalism and warmth.
• Manage daily lunch service and coordinate catering needs.
• Support the Office Manager with facilities-related needs.

Skills

Verbal Communication

Written Communication

Organizational Skills

Customer Service

Microsoft Outlook

Microsoft Word

Microsoft Excel

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Microsoft Office Suite

Job description

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This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $80,000.00/yr

Be the First Impression of a Leading Investment Firm!

We are seeking a highly motivated and service-oriented Front Desk Coordinator to join our San Francisco office. In this role, you will serve as the face of the firm, ensuring a welcoming and efficient front desk experience while supporting daily office operations. This is a key position suited for someone who thrives in a fast-paced, professional environment and values discretion, attention to detail, and client service.

This role is located 5 days onsite the beautiful Presidio in San Francisco!

Key Responsibilities:

• Welcome and seat guests with professionalism and warmth
• Provide primary phone coverage for the main office line
• Manage daily lunch service and coordinate catering needs
• Order and restock groceries, kitchen supplies, and office inventory
• Maintain an organized and well-functioning kitchen and copy rooms
• Oversee office equipment and coordinate maintenance requests
• Sort and distribute incoming mail and deliveries
• Manage relationships with vendors, including weekly plant service
• Support the Office Manager with facilities-related needs and office upkeep
• Assist with planning and execution of internal events, including office happy hours, offsites, and holiday gatherings
• Coordinate monthly birthday announcements and team communications
• Print and bind marketing and presentation materials

Qualifications:

• Minimum of 1 year in a service-oriented or administrative role, ideally within a corporate environment such as investment banking or venture capital
• Proficiency in Microsoft Outlook, Word, and Excel
• Exceptional verbal and written communication skills
• Excellent phone manner and interpersonal skills
• Strong ability to prioritize tasks, stay organized, and remain composed under pressure
• Professional demeanor and strong sense of discretion

The Ideal Candidate:

You are approachable, reliable, and detail-oriented, and professional with the ability to manage multiple responsibilities efficiently. You enjoy being part of a collaborative, high-performing team and take pride in creating a professional and welcoming environment for colleagues and clients alike.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

Industries

Venture Capital and Private Equity Principals, Investment Management, and Financial Services