Front Desk Coordinator

VNA Health Group; Keyport (NJ); On-site; USD 22,041 - 33,062; Full time

Job summary

VNACJ Health Group's VNACJ Community Health Center in Keyport is hiring a full-time Front Desk Coordinator to manage front-desk operations and ensure every patient experiences a welcoming, efficient visit from arrival to departure.

As the first point of contact, you will handle client files, appointment scheduling, and basic administrative duties while supporting staff and maintaining confidentiality in a fast-paced healthcare setting. Bilingual English/Spanish is preferred.

Qualifications

• High School diploma or GED.
• Prior medical office experience (telephone, fax machines, copiers, appointment scheduling, medical billing, coding, data entry a plus).
• Excellent organizational and customer service skills.
• Excellent verbal and written communication skills; bilingual (English/Spanish) preferred.
• Strong computer skills with proficiency in MS Office products.
• Car and valid driver’s license.
• Bilingual (Spanish/English) preferred.

Responsibilities

• Be the welcoming face of the health center, offering excellent customer service by interacting with clients and staff in a friendly, professional manner
• Create and maintain client files and medical records with accuracy and attention to detail
• Provide vital administrative support to the professional staff and practice manager, ensuring smooth day-to-day operations
• Manage financial transactions and front-office operations, maintaining confidentiality and accuracy at all times
• Ensure efficient appointment scheduling, telephone communication, and processing of paperwork for clients
• Follow all organizational policies related to attendance, appearance, and confidentiality
• Perform other related tasks as needed to support the overall mission of the health center

Skills

Excellent organizational and customer

Excellent verbal and written comms

MS Office proficiency

Bilingual (English/Spanish) preferred

Car and valid driver’s license

Education

High School diploma or GED

Tools

MS Office Suite

Job description

VNACJ Community Health Center is hiring!

Front Desk Coordinator

At Visiting Nurse Association of Central Jersey Community Health Center (VNACJ CHC), we’re dedicated to offering accessible, high-quality healthcare to New Jersey residents. Our services span preventive care, primary care, wellness support, mental health counseling, prenatal care, and more — all delivered in a compassionate, community-focused environment. With four locations serving families of all ages, we’re committed to meeting the unique needs of every individual.

Position Summary:

We are seeking a full‑time Front Desk Coordinator to join our team at the Keyport facility. In this role, you will oversee front‑office operations and ensure every patient receives a welcoming, efficient, and supportive experience from the moment they arrive. As the first point of contact for the site, you’ll play a key role in creating a positive environment and keeping daily operations running smoothly.

Why Join Us?

At VNACJ, you’re not just taking a job — you’re stepping into a role that directly strengthens the health and wellness of our community. You’ll join a team that values professionalism, compassion, and genuine human connection. If you’re passionate about healthcare and love working with people from diverse backgrounds, this is a place where you’ll thrive and make a meaningful impact.

Responsibilities:

• Be the welcoming face of the health center, offering excellent customer service by interacting with clients and staff in a friendly, professional manner
• Create and maintain client files and medical records with accuracy and attention to detail
• Provide vital administrative support to the professional staff and practice manager, ensuring smooth day-to-day operations
• Manage financial transactions and front-office operations, maintaining confidentiality and accuracy at all times
• Ensure efficient appointment scheduling, telephone communication, and processing of paperwork for clients
• Follow all organizational policies related to attendance, appearance, and confidentiality
• Perform other related tasks as needed to support the overall mission of the health center

Job Competencies & Minimum Qualifications:

• High School diploma or GED
• Prior medical office experience (telephone, fax machines, copiers, appointment scheduling, medical billing, coding, data entry a plus)
• Excellent organizational and customer service skills
• Excellent verbal and written communication skills; bilingual (English/Spanish) preferred
• Strong computer skills with proficiency in MS Office products
• Car and valid driver’s license
• Bilingual (Spanish/English) preferred

Working Conditions/Physical Demand:

Business office environment within a fast paced healthcare center with heavy customer service, data entry, phone, fax and computer use

If you're ready to contribute to a vibrant, growing organization and take the next step in your career, apply today! We can’t wait to meet you and see how you can help us continue to provide excellent care to our community.

In compliance with New Jersey's Pay Transparency Act, the compensation range for this position is USD $16.00 to USD $24.00. When determining an offer, VNA Health Group considers factors such as the scope and responsibilities of the role, the candidate's work experience, education/training, relevant skills, internal pay equity, and market and organizational conditions. For more details about our benefits, please visit our Careers page.

EEOC

VNA Health Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.