Front Desk Associate - Full-Time (North Babylon, NY)

PM Pediatrics; North Babylon (NY); On-site; USD 25,000 - 34,000; Full time

Job summary

PM Pediatric Care in New York is seeking a Front Desk Associate to greet families, register patients, and provide administrative support to the medical team for a first-class experience.

The role requires organization, multi-tasking, and a friendly, professional demeanor aligned with our mission and HIPAA compliance. Healthcare experience is preferred and flexibility to support office needs is valued.

Qualifications

• Team player capable of independent work in a fast-paced setting.
• Proficient in Microsoft Office Suite.
• Flexible work schedule as needed by the office.
• May travel to another site as required.
• Excellent customer service and telephone skills.
• Strong verbal and written communication.
• Professional and friendly demeanor.
• Detail oriented with quality focus.
• Ability to handle cash and basic calculations.
• Strong time management and organizational skills.
• Ability to respond to urgent situations with awareness.
• Healthcare experience and knowledge of medical insurance preferred.
• Comfortable with interacting with children and families.
• Experience with front desk or hospitality roles

Responsibilities

• Greets families professionally in person and on the phone.
• Answers patient/family questions and seeks clarification as needed.
• Exhibits empathy and active listening in difficult situations.
• Supports patient care quality initiatives as directed.
• Coordinates escalations and urgent issues for timely resolutions.
• Collaborates with site leadership to manage complex patient issues.
• Upholds PM Pediatric Care core values with patients and families.
• Manages patient flow during waiting and registration.
• Registers patients and maintains accurate demographics and insurance info (HIPAA).
• Handles incoming documents and correspondence with proper storage.
• Maintains confidentiality and HIPAA compliance.
• Performs opening/closing duties: organizing, stocking, sanitizing, reconciling.
• Executes other duties as assigned.

Skills

Team player

MS Office

Flexible schedules

Excellent customer service

Verbal and written communication

Professional demeanor

Attention to detail

Time management

Critical thinking

Healthcare experience

Education

High school diploma or GED

Tools

CRM systems

Electronic health records

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

Summary

The Front Desk Associate role is an opportunity for the right candidate to apply his or her professional and personal skills by engaging with families to provide a welcoming, First-class Experience. In addition to being organized and able to multi-task, this role requires a responsible dynamic individual to carry out all front desk functions and manage administrative tasks for the medical team aligning with the mission, vision, values, and culture of PM.

Description

• Greets families professionally both in person and on the phone.
• Answers patient/family questions to the best of his or her ability and/or seeks clarification and instruction when needed.
• Accesses empathy and active listening in difficult interpersonal situations.
• Supports patient care quality initiatives as directed.
• Coordinates escalations and urgent issues to ensure timely and complete resolutions.
• Collaborates and communicates with site leadership to facilitate management of complex patient issues.
• Employs PM Pediatric Care's Core values to help patients, families, and other team members navigate PM systems before, during, and after a visit.
• Monitors and manages patient flow throughout the waiting and registration process including assisting families with initiating the self-registration process.
• Is in alignment with all distributed education to keep current on workflows, responsibilities, and technology.
• Registers all patients and maintains accurate and complete patient accounts by obtaining, recording, and updating demographics, insurance, and financial information while maintaining HIPAA compliance.
• Manages and acts upon all incoming patient documents, mail and correspondence utilizing proper documentation and storage.
• Maintains confidentiality and privacy of all patient accounts and adheres to all HIPAA guidelines.
• Performs opening and closing duties including but not limited to organizing, stocking, sanitizing, and reconciling.
• Executes other duties as assigned.

Qualifications

• Team player that can function independently in a fast-paced environment.
• Intermediate skills with Microsoft Office Suite.
• Ability to work flexible work schedules based on office needs.
• At times, it may require travel to another site within reason.
• Excellent customer service and telephone skills.
• Strong verbal and written communication skills.
• Professional and friendly demeanor.
• Quality focused and detail oriented.
• Ability to calculate simple figures such as adding up receipts, counting cash drawers or subtracting to give change.
• Outstanding time management, organizational, and critical thinking skills.
• Superior situational awareness and ability to successfully react to urgent situations.
• Prior experience in a healthcare environment and knowledge of medical insurance preferred.
• Socially perceptive and ability to relate to children and how they interact with their families.
• Comfortability with routinely shifting demands.
• Navigate multiple computer systems.
• Prior Front Desk, concierge, customer service or other hospitality experience preferred.
• High school diploma or GED.

Compensation

Compensation: $18 - $25/hour. The salary/rate range listed here has been provided to comply with local regulations and represents a potential base salary/rate for this role. Please note that actual salaries/rates may vary within this range above or below, depending on experience and location. We look at compensation for each individual and based on experience and qualifications.

EEO Statement

PM Pediatric Care is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status or any other characteristic protected by law.

PM Pediatric Care is transforming physical and mental health care for kids and young adults. With nearly 100 locations nationwide, a convenient telehealth offering, partnerships with leading children's hospitals, and a rapidly growing pediatric mental health program, PM is making a meaningful difference in our communities through the delivery of convenient, compassionate, best-in-class care. We're seeking passionate, skilled professionals who value innovation, impact, and excellence. Join our growing national team and help us revolutionize pediatric healthcare, while building a rewarding career.