Front Desk Associate - Full-Time (Bellerose, NY)

PM Pediatrics; New York (NY); On-site; USD 25,000 - 34,000; Part time

Job summary

PM Pediatric Care is seeking a Front Desk Associate to greet families, answer questions, and support the medical team across two NY locations (Bellerose and Forest Hills). The role requires strong customer service, organization, and HIPAA compliance, with a focus on delivering a first-class experience.

Hours are 9am-9pm, two days per week including weekends; compensation ranges from $18 to $25 per hour, depending on experience and location. Some travel between sites may be required.

Qualifications

• Experience greeting families and answering questions.
• Ability to maintain patient privacy and HIPAA compliance.
• Proficient in data entry, scheduling, and using multiple computer systems.

Responsibilities

• Greets families professionally in person and on the phone.
• Answers patient/family questions and seeks clarification when needed.
• Registers patients and updates demographics and insurance with HIPAA in mind.
• Manages patient flow at the waiting and registration areas.
• Coordinates with site leadership to handle complex patient issues.
• Keeps accurate records and handles incoming documents and mail.

Skills

Customer service

Multitasking

Phone etiquette

HIPAA compliance

Microsoft Office

Education

High school diploma or GED

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

Summary Hours: 9am-9pm, two times a week, including weekends.

The Front Desk Associate role is an opportunity for the right candidate to apply his or her professional and personal skills by engaging with families to provide a welcoming, First-class Experience. In addition to being organized and able to multi-task, this role requires a responsible dynamic individual to carry out all front desk functions and manage administrative tasks for the medical team aligning with the mission, vision, values, and culture of PM.

Description Hours: 9am-9pm, two times a week, including weekends. This position requires splitting time between two locations; Bellerose, NY and Forest Hills, NY offices. To perform this job successfully and provide our families with a First-class Experience that is Efficient and Accurate, an individual must be able to carry out each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Greets families professionally both in person and on the phone.
• Answers patient/family questions to the best of his or her ability and/or seeks clarification and instruction when needed.
• Accesses empathy and active listening in difficult interpersonal situations.
• Supports patient care quality initiatives as directed.
• Coordinates escalations and urgent issues to ensure timely and complete resolutions.
• Collaborates and communicates with site leadership to facilitate management of complex patient issues.
• Employs PM Pediatric Care’s Core values to help patients, families, and other team members navigate PM systems before, during, and after a visit.
• Monitors and manages patient flow throughout the waiting and registration process including assisting families with initiating the self-registration process.
• Is in alignment with all distributed education to keep current on workflows, responsibilities, and technology.
• Registers all patients and maintains accurate and complete patient accounts by obtaining, recording, and updating demographics, insurance, and financial information while maintaining HIPAA compliance.
• Manages and acts upon all incoming patient documents, mail and correspondence utilizing proper documentation and storage.
• Maintains confidentiality and privacy of all patient accounts and adheres to all HIPAA guidelines.
• Performs opening and closing duties including but not limited to organizing, stocking, sanitizing, and reconciling.
• Executes other duties as assigned.

Team player that can function independently in a fast-paced environment. Intermediate skills with Microsoft Office Suite. Ability to work flexible work schedules based on office needs. At times, it may require travel to another site within reason. Excellent customer service and telephone skills. Strong verbal and written communication skills. Professional and friendly demeanor. Quality focused and detail oriented. Ability to calculate simple figures such as adding up receipts, counting cash drawers or subtracting to give change. Outstanding time management, organizational, and critical thinking skills. Superior situational awareness and ability to successfully react to urgent situations. Prior experience in a healthcare environment and knowledge of medical insurance preferred. Socially perceptive and ability to relate to children and how they interact with their families. Comfortability with routinely shifting demands. Navigate multiple computer systems. Prior Front Desk, concierge, customer service or other hospitality experience preferred. High school diploma or GED.

Compensation: $18 - $25/hour. The salary/rate range listed here has been provided to comply with local regulations and represents a potential base salary/rate for this role. Please note that actual salaries/rates may vary within this range above or below, depending on experience and location. We look at compensation for each individual and based on experience and qualifications.

PM Pediatric Care is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status or any other characteristic protected by law.

PM Pediatric Care is transforming physical and mental health care for kids and young adults. With nearly 100 locations nationwide, a convenient telehealth offering, partnerships with leading children’s hospitals, and a rapidly growing pediatric mental health program, PM is making a meaningful difference in our communities through the delivery of convenient, compassionate, best-in-class care. We’re seeking passionate, skilled professionals who value innovation, impact, and excellence. Join our growing national team and help us revolutionize pediatric healthcare, while building a rewarding career.