Front Desk Associate - Full-Time (North Babylon, NY)

PM Pediatrics; North Babylon (NY); On-site; USD 25,000 - 34,000; Full time

Job summary

PM Pediatrics is seeking a Front Desk Associate in New York to welcome families and support the medical team with front desk duties. You will register patients, collect demographics and insurance data, and help manage patient flow while maintaining HIPAA privacy and confidentiality.

The role requires strong communication, multitasking, and a friendly, professional demeanor in a fast-paced healthcare setting.

Qualifications

• Greet families professionally in person and by phone.
• Answers patient/family questions to the best of your ability and seeks clarification when needed.
• Accesses empathy and active listening in difficult interpersonal situations.
• Coordinates escalations to ensure timely and complete resolutions.
• Collaborates with site leadership to manage complex patient issues.
• Registers patients and maintains accurate accounts with demographics, insurance and financial info.
• Maintains HIPAA confidentiality and privacy in all tasks.
• Performs opening/closing duties including organizing, stocking and sanitizing.

Responsibilities

• Greet families professionally in person and on the phone.
• Answer patient and family questions clearly and seek guidance when needed.
• Assist with patient registration and maintain accurate demographics/insurance data.
• Manage patient flow and waiting area to ensure a smooth visit.
• Coordinate escalations and urgent issues for timely resolutions.
• Collaborate with site leadership for complex patient issues.
• Adhere to HIPAA guidelines and protect patient privacy.
• Support opening/closing duties and maintain office cleanliness and organization.
• Navigate multiple computer systems as part of front desk functions.

Skills

Customer service

Communication

Time management

Multitasking

HIPAA compliance

Microsoft Office

Empathy

Interpersonal skills

Telephone skills

Team player

Education

High school diploma or GED

Tools

Microsoft Office

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!We're committed to bringing passion and customer focus to the business.SummaryThe Front Desk Associate role is an opportunity for the right candidate to apply his or her professional and personal skills by engaging with families to provide a welcoming, First-class Experience. In addition to being organized and able to multi-task, this role requires a responsible dynamic individual to carry out all front desk functions and manage administrative tasks for the medical team aligning with the mission, vision, values, and culture of PM.DescriptionTo perform this job successfully and provide our families with a First-class Experience that is Efficient and Accurate, an individual must be able to carry out each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Greets families professionally both in person and on the phone.Answers patient/family questions to the best of his or her ability and/or seeks clarification and instruction when neededAccesses empathy and active listening in difficult interpersonal situationsSupports patient care quality initiatives as directedCoordinates escalations and urgent issues to ensure timely and complete resolutionsCollaborates and communicates with site leadership to facilitate management of complex patient issuesEmploys PM Pediatric Care’s Core values to help patients, families, and other team members navigate PM systems before, during, and after a visitMonitors and manages patient flow throughout the waiting and registration process including assisting families with initiating the self-registration processIs in alignment with all distributed education to keep current on workflows, responsibilities, and technologyRegisters all patients and maintains accurate and complete patient accounts by obtaining, recording, and updating demographics, insurance, and financial information while maintaining HIPAA complianceManages and acts upon all incoming patient documents, mail and correspondence utilizing proper documentation and storageMaintains confidentiality and privacy of all patient accounts and adheres to all HIPAA guidelinesPerforms opening and closing duties including but not limited to organizing, stocking, sanitizing, and reconcilingExecutes other duties as assigned#LI-MO1QualificationsTeam player that can function independently in a fast-paced environmentIntermediate skills with Microsoft Office Suite.Ability to work flexible work schedules based on office needs. At times, it may require travel to another site within reasonExcellent customer service and telephone skillsStrong verbal and written communication skillsProfessional and friendly demeanorQuality focused and detail orientedAbility to calculate simple figures such as adding up receipts, counting cash drawers or subtracting to give change.Outstanding time management, organizational, and critical thinking skillsSuperior situational awareness and ability to successfully react to urgent situationsPrior experience in a healthcare environment and knowledge of medical insurance preferredSocially perceptive and ability to relate to children and how they interact with their familiesComfortability with routinely shifting demandsNavigate multiple computer systemsPrior Front Desk, concierge, customer service or other hospitality experience preferred.High school diploma or GEDCompensation:$18 - $25/hourThe salary/rate range listed here has been provided to comply with local regulations and represents a potential base salary/rate for this role. Please note that actual salaries/rates may vary within this range above or below, depending on experience and location. We look at compensation for each individual and based on experience and qualifications.EEO StatementPM Pediatric Care is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status or any other characteristic protected by law.