Front Desk Associate, Day Shift, Human Resources

Adventist HealthCare; United States; On-site; USD 60,231,000 - 80,317,000; Full time

Benefits offered by this job

Free Employee parking

Medical, Prescription, Dental, and Vis

Vision coverage for employees and elig

Paid Time Off

Employer retirement contribution and 3

Job summary

Adventist HealthCare in Gaithersburg, MD, is seeking a full-time receptionist/clerical associate to support front-desk operations and staff communication.

You will greet visitors, answer calls, manage scheduling in eCW for pre-hire Occupational Health appointments, and handle I-9 documentation, mail, and office workflows while maintaining professional relationships across locations.

Qualifications

• High School Diploma or GED required.
• Associate's degree preferred.
• 2 to 4 years of receptionist/clerical experience or degree may substitute.
• Self-starter who works well independently and efficiently.
• Basic PC skills such as Internet, email, and Windows environment; Word, Excel, PowerPoint, and PeopleSoft knowledge or Workday preferred.

Responsibilities

• Receive and direct visitors, employment applicants, salespersons, and customers to appropriate locations and parties.
• Answer phones in a professional manner.
• Manage scheduling in eCW for pre-hire appointments with Occupational Health.
• Collect I-9 documentation and submit to HR.
• Assist with organizing incoming and outgoing mail as needed.
• Maintain positive and professional staff and client relationships.
• Serve as backup to other locations when needed.

Skills

Interpersonal skills

Multitasking

Customer service

Basic PC skills

Windows / Office suite

Education

High School Diploma or GED

Associate's degree preferred

Tools

Word

Excel

PowerPoint

PeopleSoft / Workday

Job description

Responsibilities

• Receive and direct visitors, employment applicants, salespersons, and customers to appropriate locations and parties
• Answer phones in a professional manner
• Manage scheduling in eCW for pre-hire appointments with Occupational Health
• Collect I-9 documentation and submit to HR
• Assist with organizing incoming and outgoing mail as needed
• Maintain positive and professional staff and client relationships
• Serve as backup to other locations when needed

Qualifications

• High School Diploma or GED required
• Associate's degree preferred
• 2 to 4 years of receptionist / clerical experience or a degree may substitute
• Self-starter who works well independently and efficiently
• Basic PC skills such as Internet, email, and Windows environment. Word, Excel, PowerPoint, and PeopleSoft knowledge or Workday preferred
• Familiar with common office equipment (printers, copier, fax, etc.)
• Strong organizational, multitasking, and time management skills
• Good interpersonal and oral/written communication skills
• Must have strong customer service skills
• Able to handle a multi-task environment
• Detail-oriented and exceptional organization skills

Work Schedule

Employment Type: Full-time

Hours per Week: 40 hours/week

Typical Daily Schedule: Monday- Thursday 9:30 am - 5:30 pm; Friday 7:30 am - 3:30 pm

Shift Type: Day Shift

Holiday Requirements: Follow the company holiday calendar

Pay Range: $21.02 - $28.03

Benefits

• Work life balance through nonrotating shifts
• Recognition and rewards for professional expertise
• Free Employee parking
• Medical, Prescription, Dental, and Vision coverage for employees and their eligible dependents effective on your date of hire
• Employer-paid Short & Long-Term Disability, Basic Life Insurance and AD&D, (short-term disability buy-up available)
• Paid Time Off
• Employer retirement contribution and match after 1-year of eligible employment with a 3-year vesting period
• Voluntary benefits include flexible spending accounts, legal plans, and life, pet, auto, home, long term care, and critical illness & accident insurance
• Subsidized childcare at participating childcare centers
• Tuition Reimbursement
• Employee Assistance Program (EAP) support

Company Culture

Adventist HealthCare, a faith-based, not-for-profit organization based in Gaithersburg, MD., is devoted to caring for our community through a comprehensive approach that includes three acute-care hospitals – Shady Grove Medical Center, White Oak Medical Center and Fort Washington Medical Center – as well as two Physical Rehabilitation hospitals, Outpatient centers, Imaging Centers, Urgent Cares, Home Care Services, Employer Health Programs and Physician Networks. We are nationally recognized for our Cardiac, OB, Cancer, Stroke, Orthopedic, Rehabilitation and Mental Health services. We are committed to attracting, engaging, and developing the best people to cultivate our mission-centric culture and to providing counsel toward a more compassionate, God's guided community.

COVID-19 Vaccination

Adventist HealthCare strongly recommends all applicants to be fully vaccinated for COVID-19 before commencing employment. Applicants may be required to furnish proof of vaccination.

Tobacco and Drug Statement

Tobacco use is a well-recognized preventable cause of death in the United States and an important public health issue. In order to promote and maintain a healthy work environment, Adventist HealthCare will not hire applicants for employment who either state that they are nicotine users or who test positive for nicotine and drug use. While some jurisdictions, including Maryland, permit the use of marijuana for medical purposes, marijuana continues to be classified as an illegal drug under the federal Controlled Substances Act. As a result, medical marijuana use will not be accepted as a valid explanation for a positive drug test result. Adventist HealthCare will withdraw offers of employment to applicants who test positive for Cotinine (nicotine) and marijuana. Those testing positive are given the opportunity to re-apply in 90 days, if they can truthfully attest that they have not used any nicotine products in the past ninety (90) days and successfully pass follow-up testing. ("Nicotine products" include, but are not limited to: cigarettes, cigars, pipes, chewing tobacco, e-cigarettes, vaping products, hookah, and nicotine replacement products (e.g., nicotine gum, nicotine patches, nicotine lozenges, etc.).

Equal Employment Opportunity

Adventist HealthCare is an Equal Opportunity/Affirmative Action Employer. We are committed to attracting, engaging, and developing the best people to cultivate our mission-centric culture. Our goal is to have a welcoming, equitable, and safe place to work and grow for all employees, no matter their background. AHC does not discriminate in employment opportunities or practices on the basis of race, ethnicity, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, pregnancy and related medical conditions, protected veteran status, or any other characteristic protected by law. Adventist HealthCare will make reasonable accommodations for applicants with disabilities, in accordance with applicable law. Adventist HealthCare is a religious organization as defined under applicable law; however, it will endeavor to provide reasonable accommodations for applicants’ religious beliefs. Applicants who wish to request accommodations for disabilities or religious belief should contact the Support Center HR Office.

Our Mission

We extend God’s care through the ministry of physical, mental and spiritual healing.

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