Front Desk Agent

Socket.dev; San Jose (CA); On-site; USD 46,000 - 54,000; Full time

Benefits offered by this job

Health and Wellness

Time Off

Financial

Life at Flow

Job summary

Flow is seeking a Front Desk Agent to create a welcoming environment for residents and visitors. You will greet guests, manage packages, handle administrative tasks, and support community events, collaborating with Leasing and property teams.

The ideal candidate has strong communication, attention to detail, the ability to multitask in a fast-paced setting, and fluency in English with Spanish skills preferred.

Qualifications

• Excellent communication skills in English, with strong reading and writing abilities.
• Ability to multitask and manage competing priorities in a fast-paced environment.
• Customer-service oriented with a hospitable, professional demeanor.

Responsibilities

• Provide hospitality and professionalism to residents and hotel guests.
• Welcome, register guests, obtain payment information, and accommodate requests.
• Respond to guest requests using local knowledge and property policies.
• Resolve complaints and assist with inquiries about residence/hotel/services.
• Coordinate with Leasing Team for move-ins/move-outs and lease renewals.
• Direct lobby traffic and maintain communal areas and item logs.
• Adhere to guidelines, policies, and present a professional image.
• Collaborate with property departments to fulfill guest requests and info.
• Handle check-out, cash handling, and adhere to cashiering policies.
• Manage packages, faxes, messages, and access for vendors/visitors.
• Organize reports and project trackers; input special requests in software.
• Support marketing initiatives for building events and programs.
• Flexible hours may be required, including weekdays, weekends, and holidays.

Skills

Hospitality

Communication

Multitasking

Attention to detail

Organization

English proficiency

Spanish (preferred)

Education

High school diploma

College experience a plus

Job description

About the Company

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role

The Front Desk Agent will play a vital role in creating a positive and welcoming environment for both residents and visitors. This role involves various tasks such as greeting and assisting individuals, managing packages and mail, providing administrative support, and contributing to community engagement events. Key duties include cross collaboration, addressing guest and/or resident inquiries and concerns, and managing administrative tasks such as paperwork organization and report preparation. The ideal candidate possesses strong communication skills, attention to detail, and the ability to multitask effectively in a dynamic setting.

Responsibilities

• Provide exceptional hospitality and professionalism in all interactions with residents and hotel guests, accommodating special requests as possible
• Welcome, greet and register guests efficiently, accommodating special requests and obtaining necessary payment information
• Accurately respond to guest requests, making recommendations based on local knowledge and property practices
• Resolve resident and hotel guests’ complaints; assist residents in all inquiries in connection with residence/hotel/ services, hours of operations, key residence/hotel personnel, in-house events, directions, etc.
• Partner with the Leasing Team in assisting with coordinating move ins, move outs and assist with lease renewal activities as needed
• Direct lobby traffic, maintain communal areas, keep track of loaned items, and stay up to date on property details and amenities
• Adhere all guidelines, policies, and procedures, maintaining a professional appearance and demeanor
• Coordinate with property departments to fulfill guest requests and provides detailed information about facilities and operating hours
• Handle check-out, cash management, and adheres to cashiering and credit policies
• Manage packages, faxes, messages, and mail, and provides access to the building and units for authorized vendors, contractors, and visitors
• Organize and maintain documents and various reports including but not limited to package management logs and project trackers, etc.
• Stay afloat with local attractions and amenities (e.g. vendors, restaurants, museums, attractions)Use various software programs to input special requests and arrangements accurately
• Collaborate with the community engagement team assist to with executing marketing initiatives for building events and company programs
• The ideal candidate should have flexible availability as working hours may vary at times based on operational needs (weekdays, weekends and holidays).

Ideal Background

• High school diploma or equivalent; college or relevant experience is a plus
• Residential Services or Hospitality experience in a luxury environment preferred
• Excellent communication skills, reading, writing, and oral proficiency in the English language; ability to communicate in Spanish strongly preferred
• Computer literacy with the ability to use a variety of software’s
• Strong attention to detail, problem-solving skills organizational abilities and attention to detail
• Skilled in managing several tasks simultaneously and setting priorities in a high-speed environment

Benefits

We take care of our people so they can do their best work.

• Health and WellnessComprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
• Time OffPTO and paid holidays.
• Financial401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
• Life at FlowWeekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.