Front Desk Agent

GetHired, Inc.; Nashville (TN); On-site; USD 30,000 - 44,000; Full time

Job summary

GetHired, Inc. is seeking a Front Desk Agent to warmly welcome guests, handle check-in/check-out, and manage reservations. You will respond to phone calls and inquiries, process payments, and assist with guest requests to ensure a smooth, welcoming experience.

This role requires strong communication, basic accounting skills, and proficiency with computers and office equipment. A high school diploma or equivalent is required, with a focus on professional, friendly service.

Qualifications

• High school education or equivalent experience.
• Strong guest service orientation and basic accounting skills.
• Proficiency operating a computer, calculator, phone and other office equipment.

Responsibilities

• Greet and assist guests with check-in and check-out processes.
• Process payments and issue invoices or receipts with accuracy.
• Answer incoming calls and respond to emails promptly and professionally.
• Manage room/service reservations and update the reservation system.
• Assist guests with requests and local recommendations; resolve issues courteously.
• Perform administrative duties and maintain a tidy front desk area.

Skills

Guest service orientation

Communication skills

Time management

Cash handling

Education

High school diploma or equivalent

Tools

Computer

Calculator

Phone

Job description

Full job description

Job Overview

The Front Desk Agent is the first point of contact for guests and clients entering the establishment. They are responsible for providing excellent customer service, managing administrative tasks, and ensuring a smooth and welcoming experience for all visitors.

What You\'ll be doing

• Greeting and Check-In: Welcome guests, clients, or customers in a friendly and professional manner. Assist with the check-in process, verify reservations, and provide necessary information about the facility\'s services, amenities, and policies.
• Check-Out and Payment Processing: Handle check-out procedures, process payments, and issue invoices or receipts as needed. Ensure accuracy in billing and resolve any payment-related queries.
• Phone and Email Communication: Answer incoming phone calls, direct calls to the appropriate department or person, and provide information or assistance as required. Respond to emails and inquiries promptly and professionally.
• Reservation Management: Manage room or service reservations, cancellations, and modifications. Ensure accurate data entry and maintain an up-to-date reservation system.
• Guest Services: Assist guests with requests such as room changes, additional amenities, directions, and local recommendations. Address and resolve guest complaints or concerns in a timely and courteous manner.
• Administrative Tasks: Perform various administrative duties, including managing mail and packages, maintaining the visitor log, organizing files, and ensuring the front desk area is organized and presentable.
• Security and Access Control: Monitor access to the premises, issue visitor badges or passes, and ensure security protocols are followed. Collaborate with management personnel when necessary.
• Cash Handling: Handle cash transactions accurately and securely. Maintain an organized cash drawer and reconcile transactions at the end of each shift.
• Multi-Tasking: Manage multiple tasks simultaneously, including attending to guests, answering phone calls, handling inquiries, and completing administrative tasks.
• Collaboration: Work closely with other departments such as housekeeping, maintenance, and management to ensure smooth operations and guest satisfaction.
• Emergency Response: Follow established procedures for emergency situations, such as fire alarms or medical emergencies. Provide assistance to guests and staff as needed.

Skills and Abilities:

High school education or equivalent experience. Strong guest service orientation, basic accounting skills, and familiarity with hospitality industry practices preferred. Ability to remain calm and professional under pressure. Proficiency in operating a computer, calculator, phone and other office equipment. Excellent communication skills, both written and verbal, with good organizational and efficient time management skills.

Working Conditions & Physical Effort:

Physical work is a primary part of many of our hotel and resort jobs. Physical requirements include extended standing and walking, climbing, bending, reaching, pulling, pushing, kneeling, and lifting to 50 lbs. Some work is performed in an interior hotel environment with equipment and machines.