Front Desk Agent

Ontario Trillium Foundation; Gainesville (FL); On-site; USD 30,000 - 40,000; Full time

Job summary

The Ontario Trillium Foundation is seeking a Front Desk Agent in Gainesville, Florida. The role focuses on providing exceptional guest service from arrival through departure, ensuring a memorable experience that reflects Marriott's hospitality commitment.

Responsibilities include check-in/check-out procedures, resolving guest concerns, and promoting Marriott Bonvoy membership. Ideal candidates should have a hospitality background and strong communication skills, with flexibility to work various shifts.

Qualifications

• Previous hotel, hospitality, retail, or customer service experience preferred.
• Ability to work independently and as part of a team.
• Flexible schedule, including nights, weekends, and holidays.

Responsibilities

• Welcome guests with a genuine smile and professional attitude.
• Complete guest check-in and check-out accurately and efficiently.
• Promote and enroll guests in the Marriott Bonvoy program.

Skills

Strong verbal and written communication skills

Excellent customer service and conflict resolution abilities

Basic computer skills

Strong organizational and multitasking skills

Education

High school diploma or GED preferred

Job description

Position Summary

The Front Desk Agent is responsible for providing exceptional guest service from arrival through departure while creating memorable experiences that reflect Marriott's commitment to hospitality. This position serves as the first and last point of contact for guests and is responsible for accurate check-in/check-out procedures, handling reservations, resolving guest concerns, and promoting Marriott Bonvoy membership while maintaining brand standards.

Essential Duties and Responsibilities

• Welcome every guest with a genuine smile and professional attitude.
• Complete guest check-in and check-out accurately and efficiently.
• Verify reservations, room types, rates, payment methods, and guest preferences.
• Assign rooms according to availability and guest requests.
• Process cash, credit card, and digital payments while maintaining an accurate cash drawer.
• Answer incoming phone calls promptly using Marriott standards.
• Assist guests with reservations, modifications, cancellations, and room availability.
• Promote and enroll guests in the Marriott Bonvoy program.
• Upsell room upgrades and hotel amenities whenever appropriate.
• Provide information regarding hotel services, amenities, local attractions, restaurants, and transportation.
• Respond to guest requests promptly and follow through until completion.
• Resolve guest concerns using service recovery techniques and elevate issues when necessary.
• Coordinate with Housekeeping and Maintenance to ensure guest rooms are ready and maintenance concerns are addressed.
• Maintain guest confidentiality and protect sensitive information.
• Complete shift reports, balance transactions, and communicate important information during shift changes.
• Follow all Marriott brand standards, safety procedures, and company policies.
• Maintain a clean, organized, and professional front desk area.
• Support other departments as business demands require.

Guest Service Expectations

• Demonstrate Marriott's "Spirit to Serve" philosophy.
• Make meaningful connections with every guest.
• Anticipate guest needs before they are requested.
• Handle complaints calmly, professionally, and with empathy.
• Ensure every guest leaves with a positive impression of the hotel.

Qualifications

• High school diploma or GED preferred.
• Previous hotel, hospitality, retail, or customer service experience preferred.
• Strong verbal and written communication skills.
• Excellent customer service and conflict resolution abilities.
• Basic computer skills and ability to learn hotel property management systems.
• Strong organizational and multitasking skills.
• Ability to work independently and as part of a team.
• Flexible schedule, including nights, weekends, and holidays.

Physical Requirements

• Stand and walk for extended periods.
• Occasionally lift up to 25 pounds.
• Bend, reach, and perform repetitive motions.
• Use computers, telephones, printers, and other office equipment throughout the shift.

Core Competencies

• Guest Focus
• Communication
• Professionalism
• Teamwork
• Dependability
• Attention to Detail
• Problem Solving
• Time Management
• Cash Handling Accuracy
• Adaptability

Performance Standards

Front Desk Agents are expected to:

• Deliver outstanding guest satisfaction.
• Maintain accuracy in reservations and financial transactions.
• Follow Marriott brand standards consistently.
• Arrive on time and maintain excellent attendance.
• Work collaboratively with all hotel departments.
• Represent Courtyard by Marriott with professionalism and integrity.

This version reflects the responsibilities commonly outlined for Marriott front desk roles while incorporating Courtyard's guest-focused service expectations.