Front Desk Administrator (Receptionist)

Mark--taylor-Residentia; Scottsdale (AZ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k) match

Paid time off

Medical, Dental & Vision

Employee discounts

Growth opportunities

Job summary

Mark-Taylor is hiring a Front Desk Administrator (Receptionist) for our Scottsdale corporate office. You’ll greet visitors, answer calls, and help maintain a professional, welcoming environment.

The ideal candidate has a high school diploma (associates preferred), 1+ year admin or reception experience, strong communication skills, and proficiency with Microsoft Office. This role offers growth opportunities and comprehensive benefits.

Qualifications

• High school diploma or equivalent required; associate degree or admin certification preferred.
• At least one year of receptionist/administrative experience preferred.
• Excellent verbal and written communication and strong interpersonal skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Greet and assist visitors, clients, residents, vendors, and employees in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls and take messages as needed.
• Coordinate visitor check-in procedures and notify employees of guest arrivals.
• Receive, sort, and distribute mail, packages, and courier deliveries.
• Maintain accurate company directories, contact lists, and office records.
• Ensure the reception area, conference rooms, kitchen, and common areas remain clean, organized, and presentable.
• Monitor inventory levels and order office, kitchen, and breakroom supplies as needed.
• Provide administrative support, including data entry, filing, document preparation, scanning, and scheduling.
• Assist Human Resources with onboarding activities, employee communications, and special projects.
• Respond to routine inquiries from employees, residents, and vendors and direct more complex requests to the appropriate department.
• Coordinate conference room reservations and assist with meeting preparation and hospitality needs.
• Maintain the confidentiality, integrity, and accuracy of company records, documents, and sensitive information.
• Support company events, employee engagement initiatives, and office activities as needed.
• Collaborate across departments to support smooth day-to-day office operations.
• Perform additional administrative and operational duties as assigned.

Skills

Customer service

Communication

Interpersonal skills

Organization

Attention to detail

Microsoft Office

Education

High school diploma or equivalent

Associate degree or administrative certification

Tools

Microsoft Office Suite

Job description

Description

At Mark-Taylor, we believe our success starts with our people. For over 40 years, we’ve built and managed Arizona’s most beautiful apartment communities while fostering a culture centered on people, excellence and growth.

We are proud to be recognized as Ranking Arizona’s #1 Multifamily Builder and Manager, a Best Place to work in Multifamily, and a Healthiest Employer by the Phoenix Business Journal, and more.

Our communities are growing and so is our corporate team! We’re hiring a Front Desk Administrator (Receptionist) at our corporate office in Scottsdale, AZ.

Why You’ll Love working at Mark-Taylor

• Employee rent discounts.*
• Access to all Mark-Taylor amenities.
• Employee appreciation events.
• Opportunities for career growth.
• 401(k) with robust company match.**
• Paid time off, sick time, holidays, and volunteer time.**
• Comprehensive Medical, Dental, and Vision benefits.**

Requirements

• High school diploma or equivalent required; associate degree or administrative certification preferred.
• At least one year of receptionist, administrative assistant, customer service, or related experience preferred.
• Exceptional customer service skills and the ability to create a positive experience for visitors and employees.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to interact professionally with individuals at all levels of the organization.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong attention to detail and a high level of accuracy.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential information with professionalism, discretion, and sound judgment.
• Ability to work independently while contributing effectively in a team environment.

In this role, you will

• Greet and assist visitors, clients, residents, vendors, and employees in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls and take messages as needed.
• Coordinate visitor check-in procedures and notify employees of guest arrivals.
• Receive, sort, and distribute mail, packages, and courier deliveries.
• Maintain accurate company directories, contact lists, and office records.
• Ensure the reception area, conference rooms, kitchen, and common areas remain clean, organized, and presentable.
• Monitor inventory levels and order office, kitchen, and breakroom supplies as needed.
• Provide administrative support, including data entry, filing, document preparation, scanning, and scheduling.
• Assist Human Resources with onboarding activities, employee communications, and special projects.
• Respond to routine inquiries from employees, residents, and vendors and direct more complex requests to the appropriate department.
• Coordinate conference room reservations and assist with meeting preparation and hospitality needs.
• Maintain the confidentiality, integrity, and accuracy of company records, documents, and sensitive information.
• Support company events, employee engagement initiatives, and office activities as needed.
• Collaborate across departments to support smooth day-to-day office operations.
• Perform additional administrative and operational duties as assigned.

Mark-Taylor is an equal opportunity employer and a drug-free workplace. All our employees undergo pre-employment screening which includes drug testing.

*Housing discounts are subject to availability at each community.

**Benefits offered for full-time employees.