Front Desk Administrator

Rippling, Inc.; Northbrook (IL); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Life Insurance

Disability Insurance

FSA plan

401(k) program

Paid time off

Sick leave

Discretionary bonuses

Long-term bonus program

Lunch stipend

Transit benefits

Gym membership reimbursement

Tuition reimbursement

Cultural events

Charitable giving

Job summary

Cedar Pine is seeking a Front Desk Administrator to deliver excellent service and keep the office running smoothly. This on-site role requires strong organization, reliability, and a positive, professional presence for employees and visitors.

You will manage the lunch program, handle calls, oversee supplies, and assist with meetings and events in a fast-paced environment. Five days onsite, 8:30 a.m.–4:30 p.m., Monday–Friday.

Qualifications

• Experience in an administrative or receptionist role is preferred.
• Strong customer service and people skills are essential.
• Detail-oriented with the ability to manage multiple tasks.

Responsibilities

• Serve as the first point of contact for visitors and provide a welcoming experience.
• Ensure cleanliness and appearance of the office space.
• Manage the Lunch Program and coordinate daily orders.
• Answer, forward, and screen incoming calls.
• Order and track office and kitchen supplies.
• Oversee meeting space reservations and mail distribution.
• Support accounting with daily deposits and invoice coding.
• Assist with events and ad-hoc executive duties.

Skills

Customer service

Organized

Punctual

Microsoft Office

Communication

Education

Bachelor’s degree recommended

Tools

Microsoft Office Suite

Job description

The Front Desk Administrator is responsible for performing administrative duties and clerical tasks. This individual must demonstrate exceptional customer service skills, along with strong organization, dependability, and punctuality. Managing his/her workload and prioritizing tasks in a fast-paced, complex environment is crucial to this role.

This role has an in-office work policy that requires five days per week onsite. The hours for this role are Monday - Friday 8:30 a.m.-4:30 p.m.

Responsibilities

• Serve as the first point of contact for all visitors, providing a welcoming and professional experience.
• Ensure overall cleanliness and appearance of the physical office space.
• Manage the Lunch Program and coordinate all daily lunch orders.
• Deliver exceptional customer service to employees, visitors, and external stakeholders.
• Answer, forward, and screen all incoming telephone calls.
• Manage and order inventory of office and kitchen supplies.
• Oversee the meeting space reservation system.
• Sort and distribute mail and packages daily.
• Travel to the bank daily to make deposits on behalf of the accounting team.
• Code Campus Group credit card bills monthly and FedEx invoices bi-weekly.
• Provide support for Campus Group events, including assisting with research, planning, and day-of logistics.
• Perform ad-hoc administrative duties and tasks for executives as needed.

Qualifications & Skills

• Bachelor’s degree is recommended but not required.
• Experience in an administrative, receptionist, or customer service role preferred.
• Bachelor’s degree is recommended but not required.
• Exceptional ability to create a welcoming environment.
• Demonstrate the ability to carry out administrative tasks proficiently and with excellent attention to detail.
• Strong self-starter, independent, and proactive with proven ability to operate with minimal supervision and work well in a team environment.
• Excellent written and interpersonal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Teams).
• Ability to contribute positively as part of a team, helping with various tasks as required.

Additional Benefits

Cedar Pine believes in embracing an environment that empowers our employees to amplify their potential and create enduring value for our Firm and its investments. One of the many ways we invest in our culture and people is through a competitive, comprehensive benefits package such as:

• Ancillary benefits such as Life Insurance, short and long-term disability, FSA plan, and 401(k) program
• Paid time off, sick leave, holidays
• Discretionary bonuses based on employee contributions, time-in-role, and company performance
• Long-term bonus program designed to reward employees for time spent with the Firm
• Daily onsite lunch stipend program
• "Last mile" transportation coverage for those commuting via train
• Gym membership reimbursement program
• Education and Tuition reimbursement program to further our employee's development in areas related to their role in the company
• Regular onsite and offsite cultural events hosted throughout the year to provide opportunities for employee networking outside of office hours
• A variety of charitable giving programs and opportunities to volunteer and give back on behalf of the firm

Compensation Range:

$25.00 and $25.96 hourly. Compensation is dependent on qualifications, experience, and other factors. The salary offered will align with the Company’s budgeted amount for the position.

Equal Opportunity Employer:

Cedar Pine is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.

Cedar Pine is a private investment firm specializing in strategic, long-term assets. Headquartered near Chicago, Cedar Pine’s team strives to create value by applying and building on decades of unique expertise as operators and investors in healthcare, finance, and other industries. Cedar Pine is not an investment adviser and does not accept outside capital.