Front Desk Administrative Assistant | Omaha, NE

Caretech; Omaha (NE); On-site; USD 32,000 - 42,000; Full time

Job summary

Caretech in Omaha, Nebraska is seeking a Front Desk Administrative Assistant to be the welcoming face of our office. You'll handle front desk duties, greet visitors, answer calls, and support daily operations with leadership.

This full-time role requires a high school diploma, strong communication, and proficiency in Microsoft Office. You’ll work with caregivers, clients, and partners to keep the office organized and professional, contributing to a positive team environment.

Qualifications

• High school diploma or equivalent required.

Responsibilities

• Welcome visitors and make them feel at home.
• Answer incoming calls and connect with the right team member.
• Assist caregivers, clients, applicants, and community partners with general questions.
• Keep reception area organized and professional.
• Support day-to-day office operations and coordinate meetings.
• Assist with data entry and administrative projects.
• Help keep office supplies stocked and coordinate refreshments for meetings.

Skills

Strong communication

Customer service

Organizational skills

Time-management

Microsoft Office

Education

High school diploma or equivalent

Tools

Outlook

Word

Excel

Job description

Front Desk Administrative Assistant – Full-Time

Omaha, Nebraska | Full-Time

Are you the person everyone counts on?

Do you love being around people? Are you organized, friendly, and the kind of person who can somehow keep five things moving at once? Do you enjoy making people feel welcome and being the person your team can always count on?

If that sounds like you, we’d love to meet you!

Caretech is looking for a Front Desk Administrative Assistant to join our Omaha team. You’ll be one of the friendly faces people see when they walk through our doors and an important part of keeping our office running smoothly behind the scenes.

This isn’t your typical “sit at the front desk” job. You’ll interact with caregivers, clients, applicants, community partners, and our team while supporting day-to-day office operations and working closely with leadership.

No two days are exactly alike—and that’s part of the fun!

What You’ll Be Doing

Be the Friendly Face of Caretech

• Welcome visitors with a smile and make them feel right at home.
• Answer incoming calls and connect people with the right team member.
• Help caregivers, clients, applicants, and community partners with general questions.
• Keep our reception area looking welcoming, organized, and professional.
• Be the person who helps make someone's day a little easier.

Keep Things Organized & Moving

• Sort and distribute incoming mail and deliveries.
• Prepare letters, packets, labels, reports, and other documents.
• Scan, file, and organize paperwork and electronic records.
• Assist with data entry and a variety of administrative projects.
• Help keep calendars and meetings organized.
• Pitch in wherever an extra set of hands is needed.

Help Make the Office Happen

• Keep office supplies stocked and place orders when needed.
• Help coordinate food and refreshments for meetings, orientations, and company events.
• Prepare conference rooms and meeting spaces.
• Assist with leadership travel arrangements, hotels, and itineraries.
• Help keep the office organized, comfortable, and ready for whatever the day brings.

Support Our Leadership Team

• Assist with scheduling meetings and managing calendars.
• Prepare documents, reports, and presentations.
• Help with special projects and company initiatives.
• Provide day-to-day administrative support.
• Handle confidential information with care and professionalism.

You Might Be Our Person If You...

• Love people and genuinely enjoy helping others.
• Are friendly, approachable, and comfortable talking with all kinds of people.
• Can stay organized even when the day gets busy.
• Notice the little things and take pride in doing things well.
• Are dependable—when you say you’ll do something, you do it.
• Like variety and don’t mind switching gears throughout the day.
• Take initiative instead of waiting to be asked.
• Bring a positive attitude and a willingness to jump in.
• Enjoy being part of a team.
• Know how to have fun while still being professional.

What You’ll Need

• High school diploma or equivalent required.
• Previous receptionist, administrative, office, or customer service experience is preferred.
• Strong communication and customer service skills.
• Good organizational and time-management skills.
• Comfortable using Microsoft Office, including Outlook, Word, and Excel.
• Comfortable learning new computer programs and technology.
• Professional, positive, and dependable.
• Able to handle confidential information with discretion.

Why Caretech?

Because work should be about more than just checking boxes on a to-do list.

At Caretech, the work you do has a purpose. Every day, our team works to support caregivers, individuals, families, and communities—and your role helps make that possible.

When You Join Our Team, You Can Expect

• Meaningful work that makes a difference.
• A friendly, supportive, and collaborative team.
• Opportunities to learn, grow, and take on new responsibilities.
• Opportunities for professional advancement.
• A workplace where teamwork and positive energy matter.
• A welcoming environment where you can feel like part of the team.
• The opportunity to make a real impact while building your career.

Ready to Bring Your Personality to Work?

If you’re organized, friendly, dependable, and ready to be an important part of a team that makes a difference, we want to hear from you!

Come be the welcoming smile, the helpful voice, the organized problem-solver, and the person everyone knows they can count on.

Come grow with Caretech.

Location: Omaha, Nebraska

Employment Type: Full-Time