Front Desk Administrative Assistant

Wegner CPAs

Madison (WI)

On-site

USD 45,000 - 55,000

Full time

14 days+

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Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Tuition assistance

Disability insurance

Job summary

Wegner CPAs, a reputable accounting firm, is seeking a Front Desk Admin Assistant to provide essential administrative support across departments. The ideal candidate will handle call management, assist visitors, and support team members with client documentation and office coordination tasks. This full-time, entry-level position offers a starting salary between $45,000 to $55,000, along with a $1,500 sign-on bonus and various employee benefits.

Qualifications

Ability to provide administrative support to various departments.
Effective communication skills for answering phones and greeting visitors.
Organizational abilities for handling mail and coordinating meetings.

Responsibilities

Answer phones and direct calls as needed.
Assist in assembling client tax returns and handling outgoing mail.
Provide administrative support to HR Director and other team members.

Job description

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Position Mission: Under the direction of the HR Director, the Front Desk Admin Asst is responsible for providing administrative support to all departments at Wegner CPAs.

How will you achieve this mission?

• Answer phones and direct calls.

• Retrieve corporate voicemail messages and forward them to the appropriate individual.

• Greet and assist visitors.

• Open mail and handle appropriately (i.e., scan, stamp, place in mailbox, mail to employee's home, etc.).

• Handle outgoing mail and ensure it is ready for pickup by the deadline.

• Assist other team members with completing client engagement letters, assembling client tax returns and mailing outgoing returns.

• Create and edit letters, spreadsheets, reports and proposals.

• Coordinate and oversee event/meeting planning, ordering catered meals and preparing training documents.

• Provide administrative support to Firm Administrator, Firm Accountant and HR Director.

• Other duties as assigned.

Wegner provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Please be aware that as part of our hiring process, Wegner CPAs participates in E-Verify. Your employment eligibility will be confirmed through the E-Verify program upon hire.

Seniority level