Fresh Title 5.2

PeopleAdmin, Inc.; Chicago (IL); On-site; USD 36,000 - 42,000; Full time

Job summary

PeopleAdmin, Inc. in Chicago, IL seeks an administrative/secretarial support staff member. The role covers preparing documents and reports, managing files, greeting visitors, mail distribution, and general office support to ensure smooth operations.

The ideal candidate holds a high school diploma; associate or bachelor’s degree and 1–5 years in admin/office roles are preferred, especially in academic settings with diverse populations and university-like systems.

Qualifications

• High school diploma or equivalent required.
• Preferred: Associate or Bachelor's degree with 1–5 years in admin/office support, preferably in academia.
• Ability to work with a diverse public and use office systems.

Responsibilities

• Perform administrative, secretarial, and office support duties.
• Prepare documents and reports; manage records and filing.
• Greet, refer, and assist visitors and staff; handle mail and photocopying.

Skills

Organizational skills

Communication skills

Customer service mindset

Education

High school diploma or equivalent

Associate or Bachelor's degree (preferred)

Job description

Position Information Text Job Title Fresh Title 5.2 Job Description

This position is characterized by their performance of a variety of administrative, secretarial, and office support duties. This position requires knowledge of the office or work unit policies and procedures in order to communicate information involving programs, functions, and services. Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others, mail distribution, and photocopying. The completion of work often involves a public contact role to obtain, clarify, or provide information regarding activities of the work unit or program. This position may serve as the primary staff assistant to a department or program manager.

Required Qualifications

High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Qualifications

Supervisor prefers Associate or Bachelor’s degree with 1-5 years of progressively responsible administrative/office support experience, preferably in an academic/University setting. Applicant should have experience and/or capability to effectively work with a diverse public; manage documents, etc.; adapt quickly to meet work assignments/deadlines; experience/ability to utilize office equipment/software; and ability to effectively utilize or complete training to utilize University-specific systems (e.g., Banner Finance, Banner Student, AdmissionPros, etc.).

Required Skills

Work Location Chicago

Physical Demands

Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that requir, Balancing: Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces. This factor is important if the amount and kind of balancing exceeds that needed for ordinary locomotion, Stooping: Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles., Kneeling: Bending legs at knee to come to a rest on knee or knees., Crouching: Bending the body downward and forward by bending leg and spine., Crawling: Moving about on hands and feet., Reaching: Extending hand(s) and arm(s) in any direction., Standing: Particularly for sustained periods of time. , Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another., Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward., Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion., Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position‑to‑position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back musc, Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand or arm as in handling., Grasping: Applying pressure to an object with the fingers and palm., Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of finger tips., Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly., Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make fine discrimination in sound., Repetitive motions: Substantial movements (motions) of the wrists, hands, and/or fingers.

Salary

Salary 37767.00

OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirminative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030 et seq. Offers of employment are contingent upon meeting all minimum qualifications including the motor vehicle check requirement.