Freight Billing Analyst

Rhenus Logistics; Des Plaines (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Continuous Training

Great Team

Flat Hierarchies

Room for Innovation

Team events

Fast decision processes

Job summary

Rhenus Logistics seeks a Freight Billing Analyst to ensure accurate billing and cost validation across freight forwarding operations. You will work with Operations and Finance to review shipment files, reconcile costs, and support profitability through precise financial reporting.

The ideal candidate will be detail-oriented and analytical, with experience in billing, cost reconciliation, and strong Excel and ERP/TMS capabilities.

Qualifications

• Bachelor's degree or equivalent industry experience in a related field.
• 3+ years of experience within freight forwarding, logistics, supply chain, or related operational finance environment.
• Experience with customer billing, cost reconciliation, invoicing, or financial analysis is a strong asset.
• Solid understanding of freight forwarding operations including air/ocean freight, customs brokerage, or related services.
• Strong analytical skills with high accuracy and attention to detail.
• Advanced proficiency with Microsoft Excel and experience with ERP, TMS, or financial systems.
• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and problem-solving skills with the ability to work collaboratively across departments.
• Process-oriented mindset with a commitment to continuous improvement and operational excellence.

Responsibilities

• Review shipment files to ensure all billable charges, vendor costs, and customer invoices are complete and accurate.
• Validate operational costs, reconcile discrepancies, and resolve billing issues with Operations, Finance, vendors, and customers.
• Monitor shipment profitability and identify opportunities to improve revenue capture and gross profit.
• Investigate low-margin or negative-margin shipments and assist with corrective actions.
• Support month-end close activities through shipment-level cost validation, accruals, and financial reconciliation.
• Review vendor invoices and customer billings to ensure compliance with pricing and company procedures.
• Assist in reducing billing disputes, credit notes, write-offs, and revenue leakage through proactive file reviews.
• Prepare regular reports on revenue, billing accuracy, profitability, and operational performance for branch leadership.
• Analyze trends and identify opportunities to improve financial accuracy and operational efficiency.
• Maintain accurate records and ensure compliance with internal financial controls and billing standards.
• Collaborate with Operations, Finance, and Commercial teams to resolve issues and support continuous process improvements.

Skills

Attention to detail

Analytical thinking

Communication skills

Time management

Education

Bachelor's degree in Business, Finance, Supply Chain, Logistics, Accounting, or related field

Tools

Excel

ERP systems

TMS

Job description

The Rhenus Group is one of the leading logistics service providers operating worldwide. We offer tailor-made solutions along the entire supply chain for companies from a wide diversity of industries. From multimodal transports to perfect warehousing, from smooth customs clearance to innovative value-added services: We always keep our pulse on the times and are at our customers' side.

What you will be doing

Reporting to the Branch Manager, the Freight Billing Analyst plays a key role in ensuring accurate billing, cost validation, and revenue recognition across freight forwarding operations. This position works closely with Operations and Finance to review shipment files, reconcile costs, resolve billing discrepancies, and support profitability through accurate financial reporting and analysis.

The ideal candidate is detail-oriented, analytical, and enjoys improving processes while ensuring the integrity of operational and financial data.

You will be contributing to that vision by…

• Review shipment files to ensure all billable charges, vendor costs, and customer invoices are complete and accurate.
• Validate operational costs, reconcile discrepancies, and resolve billing issues with Operations, Finance, vendors, and customers.
• Monitor shipment profitability and identify opportunities to improve revenue capture and gross profit.
• Investigate low-margin or negative-margin shipments and assist with corrective actions.
• Support month-end close activities through shipment-level cost validation, accruals, and financial reconciliation.
• Review vendor invoices and customer billings to ensure compliance with agreed pricing and company procedures.
• Assist in reducing billing disputes, credit notes, write-offs, and revenue leakage through proactive file reviews.
• Prepare regular reports on revenue, billing accuracy, profitability, and operational performance for branch leadership.
• Analyze trends and identify opportunities to improve financial accuracy and operational efficiency.
• Maintain accurate records and ensure compliance with internal financial controls and billing standards.
• Collaborate with Operations, Finance, and Commercial teams to resolve issues and support continuous process improvements.
• Perform other duties and special projects as assigned.

What skills & experience you will bring to us

• Bachelor's degree in Business, Finance, Supply Chain, Logistics, Accounting, or a related field preferred; equivalent industry experience will also be considered.
• 3+ years of experience within freight forwarding, logistics, supply chain, or a related operational finance environment.
• Experience with customer billing, cost reconciliation, invoicing, or financial analysis is considered a strong asset.
• Solid understanding of freight forwarding operations, including air freight, ocean freight, customs brokerage, or related logistics services.
• Strong analytical skills with excellent attention to detail and a high level of accuracy.
• Advanced proficiency with Microsoft Excel and experience working with ERP, TMS, or financial systems.
• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and problem-solving skills with the ability to work collaboratively across departments.
• Process-oriented mindset with a commitment to continuous improvement and operational

What You can expect

• Continuous Training: Sharpen your skills and advance your expertise with our professional development programs.
• Great Team: It's truly the people that make the difference - and with us you'll join the best team around.
• Flat Hierarchies: Get straight through to the decision-makers with our streamlined organizational structure.
• Room for Innovation: Turn your ideas into action in an environment that champions creativity and empowers you to lead change.
• Events: From team outings to holiday parties and networking events, we build strong connections by spending quality time together.
• Quick Decision Processes: Make things happen faster with streamlined processes that promote efficiency and effectiveness.