Freight Bill Coordinator

Smithfield Foods; Suffolk (VA); On-site; USD 23,000 - 36,000; Full time

Benefits offered by this job

Relocation package available

Job summary

Smithfield Foods in Suffolk, VA is seeking a Freight Bill Coordinator to manage and reconcile freight invoices, ensure accuracy and timeliness, and support audit and payment processes.

You will analyze variances, document procedures, train carriers/vendors on Accessorials, and collaborate with internal teams to resolve disputes in a fast-paced environment.

Qualifications

• High School Diploma or GED and 2+ years of relevant experience.
• Working knowledge of Microsoft Excel and Word.
• Strong accuracy in reviewing, reconciling, and validating billing information.
• Ability to identify discrepancies, research issues, and recommend resolutions.
• Ability to manage a high volume of invoices and documentation efficiently.
• Clear verbal and written communication with carriers and internal stakeholders.
• Works well with others in a fast-paced, dynamic environment.
• Respectful, approachable, and team-oriented while building working relationships.

Responsibilities

• Dispute Review and Resolution: Review all disputes submitted via Contract Carriers for accuracy and ensure timeliness and accuracy in approval/denials.
• Training and Process Documentation: Provide training to contract carriers/vendors on the Accessorials process. Document processes and variance exceptions.
• Analysis and Coordination: Conduct root cause analysis for totals not in line with contractual rates and agreements. Coordinate discussion with various departments to validate Accessorial requests.

Skills

Attention to detail

Analytical skills

Organizational skills

Communication skills

Teamwork

Professionalism

Microsoft Excel

Microsoft Word

Education & experience

High School Diploma or GED

Education

Bachelor's degree (preferred)

Job description

Have a seat at our table. When you join Smithfield, you become part of something special - a company that's sustainably feeding people around the world, producing good food the right way with respect for our people, animals, communities and planet. With opportunities across locations and functions, a culture grounded in our Core Four values - gratitude, communication, respect and accountability - and a strong commitment to learning, collaboration, and innovation, Smithfield offers challenging and rewarding careers where you can grow, contribute and make a real impact.

THE VALUE YOU'LL BRING:

The position summary states the general nature and purpose of the job. Overall accountabilities are defined in this section.

The Freight Bill Coordinator is responsible for managing and reconciling all freight bills that do not match estimated amounts, ensuring accuracy, timeliness, and compliance with established financial and transportation processes. In this role, you will research variances, resolve billing discrepancies, and maintain precise records to support efficient freight audit and payment operations. You will collaborate closely with internal teams and external transportation partners to obtain supporting documentation, validate charges, and drive resolution of outstanding issues. This position requires strong attention to detail, excellent organizational skills, and the ability to work with large data sets in a fast-paced, deadline-driven environment.

WHAT YOU'LL DO:

The below statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. May perform other duties as assigned.

• Dispute Review and Resolution: Review all disputes submitted via Contract Carriers for accuracy and ensure timeliness and accuracy in approval/denials. Reconcile all exceptions to prevent payment delays. Escalate specific payment approvals/scenarios via the established reporting chain.
• Training and Process Documentation: Provide training to contract carriers/vendors on the Accessorials process. Document processes and variance exceptions.
• Analysis and Coordination: Conduct root cause analysis for totals not in line with contractual rates and agreements. Coordinate discussion with various departments to validate Accessorial requests.

WHAT WE'RE SEEKING:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.

• Education & Experience: High School Diploma or GED and 2+ years of relevant experience.
• Technical Skills: Working knowledge of Microsoft Excel and Word.
• Attention to Detail: Strong accuracy in reviewing, reconciling, and validating billing information.
• Analytical Skills: Ability to identify discrepancies, research issues, and recommend resolutions.
• Organizational Skills: Ability to manage a high volume of invoices and documentation efficiently.
• Communication Skills: Clear verbal and written communication when interacting with carriers and internal stakeholders.
• Teamwork: Works well with others in a fast-paced, dynamic environment.
• Professionalism: Respectful, approachable, and team-oriented while building strong working relationships and a positive work environment.

OTHER SKILLS THAT MAKE YOU STAND OUT:

• Bachelor's Degree, preferred.
• Freight Billing Experience preferred.

PHYSICAL DEMANDS & WORK ENVIRONMENT:

The physical demands described here are representative of those an employee should possess to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Capable of sitting for extended periods of time.
• Must be able to lift up to 15 pounds at times.
• Frequently required to sit; stand; walk; reach with hands and arms.
• Specific vision abilities required include close vision, distance vision, peripheral vision and depth perception.
• Able to travel as needed.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The expected pay range for this position is $16.83 - $26.44 per hour.

Smithfield Foods provides pay ranges that reflect its good faith estimate of the salary or hourly wage the company reasonably expects to pay for a position at the time of hire. Individual compensation will be determined based on several factors, including but not limited to, the scope and responsibilities of the role, location of the position, the candidate's qualifications and experience, internal equity, external market pay for comparable positions and budget considerations. At Smithfield Foods, base pay represents only one aspect of the comprehensive total rewards package. Learn more about our benefits package here.

Relocation Package AvailableNo

EEO Information

Smithfield is an equal opportunity employer committed to workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, gender identity, protected veterans status, status as a disabled individual or any other protected group status or non-job characteristic as directed by law.

If you are an individual with a disability and would like to request a reasonable accommodation for any part of the employment selection process, please call us at 757-357-1595.