Freelance Project Manager

Orci; Los Angeles (CA); Sur place; USD 90 000 - 120 000; Plein temps

Résumé du poste

Orci is seeking a Project Manager to keep our creative engine humming—placing the right people at the right place at the right time to deliver great work. You will own schedules, resources, approvals, and keep projects moving from brief to final delivery.

You’ll lead weekly stand-ups, coordinate across departments, and manage risks to prevent scope or budget drift. Strong communication and detail orientation are essential.

Qualifications

• Bachelor's degree from a four-year college or university, or an equivalent combination of education and experience.
• 3+ years of project management experience in an advertising agency or similar environment.
• Bilingual skills in English and Spanish are preferred.

Responsabilités

• Lead project planning and workflow execution from kickoff through final delivery.
• Coordinate cross-functional teams and manage timelines, milestones, and resources.
• Identify risks and issues, communicate status, and ensure on-time, on-budget delivery.

Connaissances

Detail oriented

Proactive

Calm under pressure

Clear communicator

People skills

Formation

Bachelor's degree

Outils

Microsoft Office

Google Workspace

AI tools

Description du poste

The Project Manager is the person who keeps Orci's creative engine humming: right people, right place, right time, so that great work ships on schedule. As the agency's communication hub, they walk every project from creative brief to final delivery, owning the schedule, the resources, the internal approvals. They run internal status meetings, keep job history and reconciliation tidy, plan for the curveballs before they land, and raise a hand the second a job starts drifting from approved scope or budget.

Essential Job Functions

To perform this job successfully, an individual must be able to perform the following essential functions satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Project Planning & Workflow Execution

• Build project plans, including timelines, milestones, and resources, with account, production, and creative teams
• Lead project execution from kickoff through final delivery
• Maintain and refine internal processes and best practices through testing and learning
• Lead weekly stand-ups with all applicable departments
• Identify and resolve issues, manage risk, and ensure proper coverage and handovers

Timeline & Milestone Management

• Guide every job through the internal system to production, traffic, or live
• Post timelines, confirm milestones are met, and update as work evolves

Team Coordination & Communication

• Serve as the communications hub for every project, coordinating jobs across account services, research/planning, media, creative, and production
• Check in with the team regularly so roles, responsibilities, and next steps stay clear

Creative Routing & Approvals

• Maintain a clear workflow from concept through proofing, internal review, client feedback, and final approval
• Route creative work for agency review and approval
• Schedule/ recap internal review meetings with wider departments to review concepts and executions ahead of production or traffic
• Manage workflow delivery of tasks for creatives to ensure prompt delivery and prevent burnout

Trafficking, Reporting & Documentation

• Collaborate with Accounts to manage traffic orders, billing, ADID requests, and delivery of social and broadcast assets
• Keep campaign assets and closed jobs archived in MS Teams so work is easy to find and reuse

Quality Assurance

• Ensure all projects adhere to agency processes, standards, and best practices
• Route work product to the appropriate departments, such as proofing and network clearance, for quality, accuracy, and completeness
• Alert the team immediately when a job deviates from approved scope or budget
• Keep manager informed of progress on each project and raise any concerns as quickly as possible
• Conduct post-project evaluations to assess performance, identify areas for improvement, and apply lessons learned to future projects

AI-Enabled Efficiency

• Use approved AI tools to draft first-pass timelines, recaps, and project documentation
• Leverage AI to surface scheduling conflicts, capacity risks, and workflow bottlenecks early
• Apply AI to improve workflow efficiency while maintaining quality, accuracy, and confidentiality

You’ll Also Embody and Uphold Our Agency Values:

Quality of Work:

Our work is strategic, innovative, and deeply insightful.

We create through teamwork and collaboration.

Our work consistently meets or surpasses our client's business objectives.

Our work wins awards.

Quality of Service:

We go above and beyond in serving the needs of our clients, our team members, and other departments within the agency.

We consistently deliver on our commitments.

We tell the truth. To consumers, to our clients, to our vendors, and to each other.

Quality of Life:

We make Orci a stimulating and fun place to work and grow.

We treat each other well, give and receive constructive feedback, and support each other's success.

Qualifications:

• Bachelor's degree from a four-year college or university, or an equivalent combination of education and experience
• 3+ years of project management experience in an advertising agency or similar environment
• Bilingual skills in English and Spanish are preferred

Skills and Abilities:

• Extremely detail oriented
• Proactive and solutions-minded
• Calm and organized while managing several projects at once
• Clear, confident communicator in writing, in meetings, and in front of a group
• Strong people skills and a genuinely team-oriented approach
• Proficient in Microsoft Office, Google Workspace, and approved AI tools

Explore more at: www.orci.com

Follow us: Instagram | TikTok

About Orci:

We’re an independent, Hispanic first, full-service culture agency. We’ve got a decades-long legacy of connecting with Hispanic and multicultural consumers. We connect brands to communities through everyday realness — the powerful and poignant moments that real people go through every single day.

We’ve been doing this a long time, since before ‘multicultural’ was a thing. We know what it takes. Hector and Norma Orci founded our agency because nobody else was doing right by Hispanic consumers. Nobody saw them, spoke to them, or understood them like we do. Our audiences and our mission have evolved but that legacy still shows up in everything we do.

Our strategy team uncovers the everyday truths that inspire connection, translating real-life insights into powerful strategies. Every strategy starts and ends with the audience - grounded in who they are, how they live, and what truly matters to them.

Orci is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Compliance with California Labor Laws:

This position complies with all applicable California labor laws and regulations, including but not limited to minimum wage, meal and rest break requirements, overtime regulations, etc.