Coordinator, Human Resources

OMG23; Burbank (CA); Hybrid; USD 36,000 - 44,000; Full time

Job summary

OMG23, the Omnicom Media Group agency, is seeking a Coordinator, Human Resources in a hybrid role based in Burbank, CA. You will help with day-to-day HR processes, from pre-hire to off-boarding, and support IT ticketing, new hire orientations, and employee file maintenance.

You’ll collaborate with IT, facilities, and Talent Acquisition to run annual internship programs and diversify initiatives, while keeping data accurate in Workday and maintaining confidentiality.

Qualifications

• Bachelor’s degree required (or relevant experience).
• 0-1 year HR or Administrative experience in a fast-paced agency or media environment.
• Proficiency with Adobe Acrobat Pro and Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Support all activities surrounding the HR team from pre-hire to off-boarding.
• Initiate and manage the new hire process from start to finish.
• Ensure IT tickets are generated for new hires for setup.
• Conduct weekly new hire orientations and manage first day communications.
• Create and maintain employee files and calendars for the HR team.
• Process employee data changes in Workday (pay changes, transfers, referrals).
• Coordinate termination processes with internal teams and systems.
• Support diversity, training, and talent development initiatives with leadership.
• Assist with the annual summer internship program and local career fairs.

Skills

Detail orientation

Time management

Interpersonal skills

Communication skills

Confidentiality

Team collaboration

Proactive problem solving

Education

Bachelor’s degree in HR or related field

HR internship/experience

Tools

Adobe Acrobat Pro

Microsoft Office

Outlook

Workday

Job description

THE AGENCY

OMG23 is the Omnicom Media Group agency dedicated to Walt Disney Studios, Disney+ and Disney’s multiple television networks. At OMG23, we have the privilege of partnering with Disney on the planning, buying and implementation of its integrated ad campaigns for some of the entertainment industry’s most iconic brands. Our Walt Disney Studios team works on titles that include a wide variety of blockbuster films distributed under the Walt Disney Studios, Marvel Studios, Lucasfilm, Pixar Animation Studios, Walt Disney Animation Studios, 20th Century, and Searchlight banners. We are also proud to be Disney’s Agency of Record for their premier television networks including ABC, ABC News, Disney Channels, Freeform, National Geographic and FX. We live movies and TV. If you do too, see below for an opportunity to join our team.

Agency

Omd

Job Function

People and Culture

Job Subfunction

People Operations

Job Description

OMG23 is the Omnicom Media Group agency dedicated to Walt Disney Studios, Disney+ and Disney’s multiple television networks. At OMG23, we have the privilege of partnering with Disney on the planning, buying and implementation of its integrated ad campaigns for some of the entertainment industry’s most iconic brands. Our Walt Disney Studios team works on titles that include a wide variety of blockbuster films distributed under the Walt Disney Studios, Marvel Studios, Lucasfilm, Pixar Animation Studios, Walt Disney Animation Studios, 20th Century, and Searchlight banners. We are also proud to be Disney’s Agency of Record for their premier television networks including ABC, ABC News, Disney Channels, Freeform, National Geographic and FX. We live movies and TV. If you do too, see below for an opportunity to join our team.

The Job

The Coordinator, Human Resources helps with administering the day-to-day functions and processes of the Human Resources team. This candidate is highly organized, has a strong attention to detail, loves to problem solve and is willing to pitch in wherever help is needed.

What You’ll Do

• Support all activities surrounding the Human Resources team in managing an employee’s life cycle from pre-hire to off-boarding, including but not limited to the following:
• Initiate and manage the new hire process from start to finish
• Ensure IT tickets are generated and submitted for new hires for proper new hire setup
• Conduct and manage weekly new hire orientations for all new employees including managing all first day correspondence
• Create and maintain employee files
• Create and maintain calendar entries for the HR team in Microsoft Outlook
• Ensure timely processing of employee data changes in Workday including but not limited to pay changes, data changes, employee referral bonuses and internal transfers
• Collaborate with infrastructure teams to ensure all employee changes are communicated and processed, including sending calendar invitations, employee notifications and system updates
• Coordinate termination processes for all exiting employees with internal teams and systems
• Support the Human Resources team’s goals and objectives including diversity initiatives, training and talent development and engagement initiatives in partnership with leadership
• Hold weekly office hours for the agency, assisting employees with general questions and inquiries
• Support the agency, IT and office management leads to manage space, remote work initiatives and facilities
• Support the Talent Acquisition team by maintaining supplies for and attending local career fairs as needed
• Support the Human Resources and Talent Acquisition team in managing the annual summer internship program
• Help coordinate special projects (i.e. agency events, charity initiatives, agency community meetings, etc.)

You Bring

• Bachelor’s degree required (or relevant experience); undergraduate degree in Human Resources, Human Resources internship or graduate Human Resources education, preferred
• 0-1 year of Human Resources or Administrative experience, preferably working in a fast-paced agency or media environment – Human Resources internship experience, a plus
• High level of proficiency with Adobe Acrobat Pro and Microsoft Office applications (particularly Outlook, Word, Excel, PowerPoint and Teams)
• Experience working with an applicant tracking system (ATS) such as Workday, a plus
• Knowledge of media, marketing, advertising or communications industries, preferred

Skills And Abilities

• Must have laser-sharp detail orientation, excellent organizational skills and the ability to multi-task and prioritize
• Strong time-management skills, sense of urgency and delivery
• Must have strong interpersonal skills and the ability to maintain a professional demeanor when engaging with all levels of employees
• Excellent communication skills both written and verbal, clearly, concisely and confidently
• Demonstrated ability to articulate and communicate clearly when participating in internal and client-facing meetings
• Ability to maintain the strictest level of confidentiality, and express high standards of professionalism
• Demonstrated ability to be a strong team collaborator and ability to be agile and adaptable within a quick turnaround business environment
• Ability to take initiative and formulate solutions and has a demonstrated proactive approach to problem solving and critical thinking

This is a hybrid role based in Burbank, CA.

California: $40,000.00 - 40,000.00

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.

California: $40,000.00 - 40,000.00