Freelance Event Coordinator

SupportFinity™; California (MO); Hybrid; USD 39,950 - 43,394; Part time

Job summary

SupportFinity™ is seeking a Freelance Event Coordinator to support the FOX Event team in all aspects of event administration and production. This role involves learning event planning, managing multiple events, and overseeing cross-functional teams.

The ideal candidate will possess strong communication skills, the ability to prioritize tasks, and a willingness to learn all aspects of event production. Occasional travel may be required, along with evening and weekend availability for events.

The pay rate ranges from $29.00 to $31.50 per hour, depending on experience and qualifications.

Qualifications

• Ability to prioritize and multi-task in a fast-paced environment.
• Strong verbal and written communication skills.
• Desire to learn all aspects of event production.

Responsibilities

• Support the events team with all administrative aspects of event planning.
• Assist with equipment and materials prep for shipping prior to events.
• Work cross-functionally with different teams to ensure event needs are met.
• Create and prepare presentation decks for stakeholders.
• Coordinate PA needs and manage onsite PA responsibilities.

Skills

Prioritization

Multi-tasking

Verbal communication

Written communication

Independence

Time management

Job description

Job Description

The Freelance Event Coordinator supports the FOX Event team in all aspects of event administration and production. They will learn event planning from the ground up, work across multiple business units, juggle multiple events, and support cross‑functional teams. The coordinator reports to the VP of Events.

Responsibilities

• Support the events team with all administrative aspects of event planning, including meeting scheduling, travel booking, building itineraries, and tracking and reporting of budgets, contracts, invoices, etc.
• Assist with equipment and materials prep for shipping prior to events.
• Work cross‑functionally with legal, finance, design, and tech teams to ensure all event needs are met in a timely manner under the direction of an event lead.
• Create and prepare presentation decks for stakeholders.
• Coordinate PA needs and manage onsite PA responsibilities.
• Complete other administrative functions as needed.

Qualifications

• Ability to prioritize and multi‑task in a fast‑paced, deadline‑oriented, ever‑changing environment while maintaining composure under pressure.
• Ability to work independently under the direction of the senior events team.
• Strong verbal and written communication skills with all levels of executives and stakeholders across business units.
• Desire to learn all aspects of event production.
• Occasional travel may be required.
• Availability to work evenings and weekends as needed for events.
• Physical ability to lift 50 lbs. and work on feet for extended periods as needed.

We are an equal‑opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location, is $29.00–$31.50 per hour.