Founding Recruiting Coordinator - Shape Our Hiring Engine

Luminai; New York, Northern (NY, KY); Hybrid; USD 75,000 - 120,000; Full time

Job summary

Luminai is seeking a Founding Recruiting Coordinator to help build a first-class hiring experience as we scale. You’ll connect candidates, recruiters, hiring managers, and interviewers to ensure smooth, timely interactions that reflect well on the company.

The role carries high ownership: you’ll shape how Luminai hires, identify friction points, and design systems that scale while preserving a personal touch.

Qualifications

• 4-6 years of experience in recruiting coordination.
• Excellent written and verbal communication skills, with a professional yet approachable tone.
• Strong organizational skills and the ability to juggle competing priorities while maintaining details.
• Comfort working directly with candidates, executives, and cross-functional stakeholders.
• A proactive, solutions-oriented approach with sound judgment and integrity.
• Experience with Ashby, Notion, Slack, and Google Suite preferred.

Responsibilities

• Schedule and manage a high volume of interviews in close partnership with recruiters and hiring teams.
• Act as a primary point of contact for candidates, ensuring clear, timely, and warm communication at every stage.
• Greet and host candidates for onsite interviews, manage interviewer flow, and troubleshoot issues in real time.
• Maintain accurate candidate and requisition data in Ashby, keeping hiring teams aligned on pipeline status and next steps.
• Coordinate interview logistics end-to-end, including travel, calendars, and cross-team scheduling.
• Partner with recruiters and hiring managers to gather requirements for open roles and keep processes moving forward.
• Identify gaps in existing recruiting workflows and help design and implement improvements.
• Build and maintain interviewer pools, onboarding new interviewers as hiring needs evolve.
• Support recruiting events, career fairs, and other adhoc projects as Luminai's hiring needs grow.
• Manage confidential and sensitive candidate information with a high level of discretion.

Skills

Recruiting coordination

Process mindset

Communication

Organization

Stakeholder management

Candidate experience

Tools

Ashby

Notion

Slack

Google Workspace

Job description

Luminai is seeking a Founding Recruiting Coordinator to help build a first-class hiring experience as we scale. You’ll connect candidates, recruiters, hiring managers, and interviewers to ensure smooth, timely interactions that reflect well on the company.

The role carries high ownership: you’ll shape how Luminai hires, identify friction points, and design systems that scale while preserving a personal touch.