Founding Executive & Administrative Coordinator – My Dental Wig

My Dental Wig; Only (TN); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Equity participation through Equity In

Equity incentive plan

Medical, dental, and vision insurance

401(k) retirement plan

Paid vacation and holidays

Professional development opportunities

Job summary

MYDENTALWIG, located in the Los Angeles area, seeks a founding administrative professional to support the Founder and executive leadership during our formative growth. This on-site role will help establish the administrative infrastructure, coordinate daily operations, and assist with investor communications and records.

You will organize meetings, manage calendars and travel, prepare materials, and maintain confidential company documents in a fast-paced startup environment.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Communications, or related field, or equivalent professional experience.
• Three or more years of experience providing executive or administrative support.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft 365, Google Workspace, and common office productivity software.
• Ability to manage multiple projects with attention to detail.

Responsibilities

• Provide executive administrative support to the Founder and leadership team.
• Manage calendars, meetings, travel arrangements, and scheduling.
• Prepare agendas, meeting materials, and meeting summaries.
• Coordinate communications with investors, advisors, consultants, vendors, and business partners.
• Organize corporate records, contracts, and confidential company documentation.
• Assist with maintaining the Company’s electronic filing systems and document management processes.
• Support fundraising activities by coordinating meetings, organizing investor materials, and maintaining communication records.
• Assist with preparation of presentations, reports, and correspondence.
• Coordinate office operations, purchasing, and vendor relationships.
• Support onboarding of new employees and consultants.
• Assist with planning company meetings, conferences, and special events.
• Perform additional administrative and operational duties as assigned.

Skills

Executive support

Calendar management

Communication skills

Time management

Discretion and confidentiality

Multitasking

Education

Bachelor’s or Associate degree in Business Administration, Communications, or related field

Tools

Microsoft 365

Google Workspace

Job description

U.S. Applicants Only

Our current employment opportunities are available only to individuals who currently reside in the United States and are legally authorized to work in the United States. We are not currently accepting applications from candidates residing outside the United States and do not offer international or overseas positions at this time.

Location

Location: Los Angeles Area, California (On-site)

Employment Type: Full-Time

Compensation: $70,000–$95,000 annually, depending on experience, plus equity participation through the Company’s Equity Incentive Plan (Option Pool).

About MYDENTALWIG

MYDENTALWIG is developing a new category of healthcare technology called Ingestion Intelligence™.

Our mission is to create the world’s first platform capable of detecting human ingestion behavior in real time and translating it into predictive metabolic intelligence through advanced sensing technologies, artificial intelligence, and cloud computing.

As we build our company, we are seeking an exceptional administrative professional who thrives in dynamic, entrepreneurial environments and enjoys helping transform ambitious ideas into organized execution.

About The Opportunity

This is a founding administrative position supporting the Founder and executive leadership team during the Company’s formative growth.

The successful candidate will help establish administrative systems, coordinate daily operations, support investor communications, organize company records, assist with meetings and events, and help maintain the efficient operation of the business.

This role requires exceptional organizational skills, sound judgment, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced startup environment.

Key Responsibilities

• Provide executive administrative support to the Founder and leadership team.
• Manage calendars, meetings, travel arrangements, and scheduling.
• Prepare agendas, meeting materials, and meeting summaries.
• Coordinate communications with investors, advisors, consultants, vendors, and business partners.
• Organize corporate records, contracts, and confidential company documentation.
• Assist with maintaining the Company’s electronic filing systems and document management processes.
• Support fundraising activities by coordinating meetings, organizing investor materials, and maintaining communication records.
• Assist with preparation of presentations, reports, and correspondence.
• Coordinate office operations, purchasing, and vendor relationships.
• Support onboarding of new employees and consultants.
• Assist with planning company meetings, conferences, and special events.
• Perform additional administrative and operational duties as assigned.

Minimum Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent professional experience.
• Three or more years of experience providing executive or administrative support.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft 365, Google Workspace, and common office productivity software.
• Ability to manage multiple projects with attention to detail.

Preferred Qualifications

• Experience supporting executives in startup, technology, healthcare, or professional services organizations.
• Familiarity with investor relations or fundraising support.
• Experience organizing board meetings and maintaining corporate records.
• Knowledge of project management software and collaboration tools.
• Experience working with confidential legal or financial documents.
• Strong problem-solving skills and a proactive approach to managing responsibilities.

Compensation & Benefits

• Competitive annual salary: $70,000–$95,000, based on qualifications and experience.
• Stock option grant under the Company’s Equity Incentive Plan, subject to Board approval and the applicable Stock Option Agreement.
• Equity awards are generally subject to a four-year vesting schedule with a one-year cliff.
• Comprehensive medical, dental, and vision insurance (upon implementation of the Company’s benefits program).
• 401(k) retirement plan (upon implementation of the Company’s retirement program).
• Paid vacation, company holidays, and sick leave in accordance with Company policy and applicable California law.
• Professional development opportunities and continuing education.
• Opportunity to grow with a company building innovative healthcare technology.

Founding Team Opportunity

This is a founding administrative role with the opportunity to grow as the Company expands. The successful candidate will help establish the administrative infrastructure that supports engineering, regulatory fundraising and business operations.

We are looking for someone who is highly organized, adaptable, resourceful, and motivated by the opportunity to contribute to a mission-driven company from its earliest stages.

Why Join MYDENTALWIG?

Joining MYDENTALWIG means becoming part of a collaborative team working to develop innovative technologies designed to improve preventive healthcare.

Your work will directly support the Founder and leadership team, helping create the operational foundation that enables engineers, scientists, advisors, and business professionals to perform at their best.