Foundation Grants Coordinator — Drive Impact

The Fresh Air Fund; New York (NY); On-site; USD 52,000 - 55,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Flexible spending accounts

Commuter benefits

Retirement contribution plans

Job summary

The Fresh Air Fund in New York City is seeking an Institutional Giving Coordinator to support foundation relations, grants management, and donor stewardship. You will draft proposals, letters of inquiry, and reports, and coordinate with program staff to translate impact into compelling funding narratives.

This full-time role is based in NYC with in-office presence required three days a week, offering a salary range of $52,000 to $55,000 plus comprehensive benefits and opportunities to advance in

Qualifications

• 1-3 years of experience in development, grant writing, or a related nonprofit role.
• Excellent writing skills, with the ability to translate program information into clear, persuasive narrative.
• Highly organized, with strong attention to detail and the ability to manage multiple deadlines simultaneously.
• Comfortable with data - pulling, organizing, and presenting program metrics for funder audiences.
• Experience with CRM/donor databases preferred; Salesforce experience a plus.
• Proactive, resourceful, and able to work both independently and collaboratively.
• A commitment to and enthusiasm for The Fund's mission and values.
• Bachelor's degree required.

Responsibilities

• Maintain and manage the institutional giving grants calendar, tracking deadlines for letters of inquiry, proposals, reports, and renewals across the foundation portfolio.
• Draft letters of inquiry, proposals, and funder progress reports for review and finalization by the Director, ensuring alignment with funder guidelines and The Fund's case for support.
• Research and qualify new foundation and corporate-foundation prospects, preparing prospect briefs and funder profiles for the Director's review.
• Gather and organize programmatic data, outcomes, and stories from program staff to support proposals and reports.
• Maintain accurate funder records in Salesforce, including contact information, proposal status, gift history, and next steps.
• Process and acknowledge institutional gifts in coordination with the Development Operations team, ensuring timely and accurate stewardship.
• Prepare briefing materials and talking points for Director and CEO meetings with funders.
• Monitor compliance requirements and flag risks to the Director proactively.
• Support Fresh Air Fund community events and site visits for foundation funders as needed.
• Other duties as assigned.

Skills

Excellent writing

Highly organized

Data-driven

CRM/donor databases

Education

Bachelor's degree

Tools

Salesforce

Job description

The Fresh Air Fund in New York City is seeking an Institutional Giving Coordinator to support foundation relations, grants management, and donor stewardship. You will draft proposals, letters of inquiry, and reports, and coordinate with program staff to translate impact into compelling funding narratives.

This full-time role is based in NYC with in-office presence required three days a week, offering a salary range of $52,000 to $55,000 plus comprehensive benefits and opportunities to advance in