Foundation Fund Accountant

Ball State University; United States; On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Paid 24 vacation days

12 sick days

10 holidays a year

Paid parental leave (6 weeks)

Health and dental insurance

Job summary

Ball State University Foundation is seeking a Foundation Fund Accountant to manage fund disbursements, financial reporting, audit support, and internal control activities for Ball State University and related entities. This role emphasizes stewardship, donor intent, and accurate accounting within a not-for-profit foundation.

The position requires a finance or accounting degree and experience in fund accounting or not-for-profit environments, with strong attention to detail, communication, and

Qualifications

• Bachelor’s degree in Finance, Business, or Accounting (or related) from an accredited institution, or equivalent combination of education and experience.

Responsibilities

• Administer fund disbursement withdrawal requests and serve as a steward of Foundation funds.
• Review withdrawal and payment requests for accuracy, fund availability, compliance with donor intent, fund agreements, and Foundation policies.
• Analyze, reconcile, and validate charges to ensure appropriate allocation and accounting.
• Record transactions in the financial system, coordinate payment processing, monitor cash requirements, and communicate with vendors and internal stakeholders regarding disbursement-related matters for all entities.
• Provide supporting documentation to the Office of the University Controller on a monthly basis.
• Interpret, analyze, and monitor Foundation fund agreements and related documentation to ensure expenditures and financial activity adhere to donor intent, fund restrictions, and available balances.
• Provide guidance and information to Foundation staff, campus partners, and other stakeholders regarding Foundation related transactions and procedures.
• Prepare and maintain weekly and monthly cash flow projections related to fund disbursement and Foundation operating activities.
• Communicate regularly with the Foundation Controller regarding cash needs and funding requirements.
• Support administration of Foundation credit card program by reviewing expenditures for business purpose, policy compliance, proper documentation, and accurate accounting treatment.
• Research discrepancies, resolve issues, and communicate with cardholders as needed.
• Assist with the administration of the unclaimed property process for all entities, including monitoring outstanding items, processing voids and reissues, supporting state reporting requirements, and ensuring compliance with applicable laws and regulations.
• Support annual Form 1099 reporting for all entities by reviewing vendor activity, analyzing transactions, validating classifications, and maintaining compliance with federal reporting requirements.
• Support annual external audit and other compliance reviews by preparing documentation, responding to information requests, and maintaining audit-ready records in accordance with accounting standards and Foundation policies.
• Identify, recommend, develop, and implement process improvements that enhance operational efficiency, strengthen internal controls, improve reporting accuracy, and support effective fund administration.
• Maintain written procedures and documentation related to assigned responsibilities.
• Provide operational support to the Foundation Finance Team, including preparing correspondence, reports, and communications for internal and external partners.
• Perform other related accounting, financial, fund management and administrative duties as assigned.

Education

Bachelor’s degree in Finance, Business, or Accounting (or related) from an accredited institution, or equivalent combination of education and experience.

Job description

Position Title: Foundation Fund Accountant

Compensation: $50,000 - $55,000

Department: BSU Foundation_G

About this opportunity

Join Our Team: Foundation Fund Accountant Are you ready to be part of an energetic and unified team dedicated to transforming higher education? Our foundation is breaking down barriers between advancement, alumni relations, and stewardship to create a cohesive environment where philanthropy and innovative partnerships thrive. This is your chance to make a significant impact as we fulfill Our Call to Beneficence: The Campaign for Ball State University, aimed at elevating student support both financially and academically.

Why Join Us?

• Dynamic Team Environment: Collaborate with passionate professionals who are committed to our mission.
• Cutting-Edge Initiatives: Be at the forefront of redefining philanthropy in education.
• Unified Structure: Work within a seamless organization with no barriers between key departments.
• Supportive Culture: A high-achieving work environment that values camaraderie and collaboration.
• Impactful Work: A mission that changes lives through education and philanthropy.

We invite you to join our team and make a difference.

Join us in our mission to support students in realizing their purpose, achieving their dreams, and leading meaningful lives.

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

What you’ll do and what you’ll bring

Position Function: Provide accounting, fund administration, financial operations, and stewardship support to the Foundation Finance Team for the Ball State University Foundation and its related entities.

Responsibilities include reviewing and processing fund disbursements, supporting financial reporting and audit activities, maintaining effective internal controls and assisting in the stewardship of Foundation assets.

Duties and Responsibilities

• Administer fund disbursement withdrawal requests and serve as a steward of Foundation funds.
• Review withdrawal and payment requests for accuracy, fund availability, compliance with donor intent, fund agreements, and Foundation policies.
• Analyze, reconcile, and validate charges to ensure appropriate allocation and accounting.
• Record transactions in the financial system, coordinate payment processing, monitor cash requirements, and communicate with vendors and internal stakeholders regarding disbursement-related matters for all entities.
• Provide supporting documentation to the Office of the University Controller on a monthly basis.
• Interpret, analyze, and monitor Foundation fund agreements and related documentation to ensure expenditures and financial activity adhere to donor intent, fund restrictions, and available balances.
• Provide guidance and information to Foundation staff, campus partners, and other stakeholders regarding Foundation related transactions and procedures.
• Prepare and maintain weekly and monthly cash flow projections related to fund disbursement and Foundation operating activities.
• Communicate regularly with the Foundation Controller regarding cash needs and funding requirements.
• Support administration of Foundation credit card program by reviewing expenditures for business purpose, policy compliance, proper documentation, and accurate accounting treatment.
• Research discrepancies, resolve issues, and communicate with cardholders as needed.
• Assist with the administration of the unclaimed property process for all entities, including monitoring outstanding items, processing voids and reissues, supporting state reporting requirements, and ensuring compliance with applicable laws and regulations.
• Support annual Form 1099 reporting for all entities by reviewing vendor activity, analyzing transactions, validating classifications, and maintaining compliance with federal reporting requirements.
• Support annual external audit and other compliance reviews by preparing documentation, responding to information requests, and maintaining audit-ready records in accordance with accounting standards and Foundation policies.
• Identify, recommend, develop, and implement process improvements that enhance operational efficiency, strengthen internal controls, improve reporting accuracy, and support effective fund administration.
• Maintain written procedures and documentation related to assigned responsibilities.
• Provide operational support to the Foundation Finance Team, including preparing correspondence, reports, and communications for internal and external partners.
• Perform other related accounting, financial, fund management and administrative duties as assigned.

Minimum Qualifications

• Bachelor’s degree in Finance, Business, or Accounting (or related) from an accredited institution, or equivalent combination of education and experience.

Additional Preferred Qualifications

• At least two years of experience in computer systems, accounting applications and related software, and databases
• Knowledge of/experience with not-for-profit organizations and fund accounting
• Excellent verbal and written communication skills; proficient with Microsoft Excel.

What we offer

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 24 vacation days, 12 sick days and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected. When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you. Let's fly together toward a secure and prosperous tomorrow. Curious about our excellent benefits package? We have developed a calculator that shows you the value of our core benefits. Select the Total Compensation Calculator - Professional and download the spreadsheet. If you are applying for a 10-month position or one with Burris or Indiana Academy, please select the corresponding calculator. Goodness requires action to grow. We're dedicated to doing our part to keep goodness growing in Muncie, at our university, and as far beyond as possible. That's where you come in. When you join our team, you become part of goodness in action. Our main priority: uplifting students so they can discover their full potential.

• Paid 24 vacation days, 12 sick days and 10 holidays a year.
• Paid parental leave (6 weeks) is there for life's most significant moments.
• Affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family.
• 90 percent of your child's (or children's) undergraduate college tuition at Ball State.
• 100 percent of the tuition costs for you to earn your undergraduate degree.
• 80 percent of your graduate tuition.
• Health Savings Account (which we contribute to).
• Comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family.

There are about 3,000 full-time faculty and staff in the Ball State University work family. Each brings unique gifts to help us be the kind of institution we want to be. In return, we do our best to take care of them through comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family. We can offer you more. Where you live matters just as much as where you work. We get it. That's why we've invested since the very beginning in making our hometown work. On campus, find state-of-the-art facilities and one-of-a-kind arts and cultural events. In Muncie, you'll find a warm and welcoming community with affordable housing and a vibrant downtown arts, food, and music scene. What could be better? You here - for starters.

Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status. Ball State provides accommodations to qualified individuals with disabilities who can perform the essential functions of the position. Contact Melissa Rubrecht, Director of Employee Relations, at 765-285-1823 for assistance. People and Culture Services Administration Building (AD), Room G008 2000 University Avenue Muncie, IN 47306 8:00 a.m.-5:00 p.m. Monday-Friday Phone: [phone] Fax: [phone]