Foundation Events and Engagement Coordinator

College of Southern Maryland; La Plata (MD); On-site; USD 60,000 - 90,000; Full time

Job summary

The College of Southern Maryland is seeking a Foundation Events and Engagement Coordinator to oversee event and engagement operations for the Development Department and the CSM Foundation. This role liaises with the Foundation Board and supports annual fundraising, cultivation, and stewardship initiatives.

Reporting to the Executive Director, salary will be addressed in the min to mid-point of the advertised range; position open until filled.

Qualifications

• Associate degree required, OR High School diploma and 5-7 years of transferable nonprofit experience.
• Three years of donor-facing nonprofit experience, preferably with fundraising event planning.
• Two years of experience supporting a nonprofit Board of Directors.
• Experience with Microsoft Office Suite.
• Experience with CRM and nonprofit portals; Blackbaud preferred.

Responsibilities

• Plan and manage department events including fundraisers, board meetings, and receptions.
• Coordinate donor databases and portals; generate reports and queries.
• Produce Foundation event deliverables and signage; support mail and procurement functions.
• Lead board and committee meetings; manage calendars and meeting materials.
• Oversee fundraising events, vendor relations, and run-of-show logistics.
• Recruit and manage volunteers for annual fundraisers and Foundation events.

Skills

Communication skills

Interpersonal skills

Independent work

Fast-paced environment

Education

Associate degree

High School diploma with 5-7 years nonprofit experience

Tools

Microsoft Office Suite

Blackbaud Raiser's Edge

DonorSearch

Double the Donation

Job description

Located 45 minutes from the Nation’s Capital, nestled in a history-rich community of southern Maryland, The College of Southern Maryland (CSM) is a two-time Aspen Award-winning institution (top 15% of Community Colleges) with academic programs in over 100 disciplines. CSM is among America’s top 100 producers of Minority Associate Degrees in twenty categories, according to Diverse Issues in Higher Education. CSM offers excellent health insurance benefits; State Retirement Pension plan; wellness programs; Code Green early closure Fridays in the summer; college closure for spring break and several major holidays, including the week between Christmas and New Year; and for several days in March for Spring Break. We are an innovative institution committed to student success and well known for our flexibility to meet student and community needs.

The Foundation Events and Engagement Coordinator oversees Event and Engagement operations for the Development Department and the CSM Foundation. This position serves as the liaison to the CSM Foundation Board of Directors and is the first point of contact for the department. This position is responsible for supporting department goals and, under department direction, planning and managing events that support annual fundraising, cultivation, and stewardship initiatives. This position is accountable for student and employee engagement and supports donor and alumni engagement. Reporting to the Executive Director, this position will secure financial and in-kind sponsorships in all three counties, grow the volunteer base, and help strengthen the culture of philanthropy for the CSM community.

Reports to: Executive Director, CSM Foundation

The hiring salary for this position will be from the min to mid-point of the salary range advertised. This position is open until filled.

35% - Department Coordination and Board Engagement

Department Coordination

• Manages administrative, planning, and logistical functions for all department events including fundraisers, board meetings, and specialty receptions for alumni, donors and prospects.
• Serves as a user of Blackbaud/Raiser’s Edge (donor database), and integrated portals such as Double the Donation and Donor Search, and generates reports and queries, and enters constituent data as directed.
• Creates, edits and produces Foundation event deliverables and signage for all Foundation activities.
• Supports the department with coordination of mail services, department filing system, and procurement of department related resources.
• Coordinates activities with the President’s Office as needed.
• Supports the Foundation staff as needed for the Scholarship cycle.

Board Engagement (CSM Foundation Board of Directors, (Avg 20/25 board members, four standing committees)

• Leads execution of all board and committee meetings, managing all event- related elements and production of meetings and retreats.
• Leads outreach and engagement of board for internal and external event attendance
• Advises Foundation Executive Director on the master monthly calendar and collaborate on developing agendas and pre- and post- materials for Board and committee meetings.
• Serves as staff liaison for Board committees, and manages repository of records and minutes of all meetings, onboarding, policies, by-laws, and annual Board renewal documents
• Assist Foundation Directors with Board Member prospect research under the supervision of the Executive Director.

50% Event Planning

• Lead all fundraising or friendraising events based on the goals and vision set by Foundation directors.
• Leads all logistics, registration, vendor relations, run of show, and marketing deliverables for event planning and execution.
• Carries out vision and goals with donor-centered focus; keeps staff apprised of barriers and solutions.
• Collaborate with Foundation staff and Marketing teams to execute donor cultivation and stewardship activities, such as communicating and managing marketing and public relations needs for campaigns, programs, events, and donor and alumni recognition.
• Collaborate with Foundation staff, CSM leadership, Faculty, and Staff to support College events to include registration, attendee tracking, event support, and pre- and post-event evaluations as needed.
• Collaborate with student program areas for ambassador volunteering, production of student thank you letters, and volunteer assignments for scholarship recipients.
• Assists Director of Development with expense tracking for all fundraising, friend-raising, and stewardship events.
• Serve as a primary contact for event vendors, ensuring contracts are effectively managed.
• Recruits and manages volunteers for annual fundraisers and other Foundation events.

15% Fundraising

• Build relationships across the Southern Maryland region to cultivate in-kind and special gift donors.
• Leads Foundation brick, theatre chair and alumni flag fundraising programs
• Leads CSM Foundation employee giving program
• Secure in-kind donations for Foundation fundraisers.
• Support Foundation staff with content, data, and student information related to donor communications.

Additional Duties

• Performs other related duties as assigned.

• Associate degree required, OR High School diploma and a minimum of 5-7 years of directly transferable and documented relevant work experience with a nonprofit or community college foundation.
• Three years of professional, donor-facing non-profit experience, preferably with fundraising event planning experience.
• Two years of experience actively supporting a non-profit Board of Directors.
• Experience with Microsoft Office Suite.
• Experience with CRM and other non-profit portals; Blackbaud preferred.

• Financial Disclosure may be required for this position.

Knowledge, Skills, and Abilities:

• Ability to work independently, manage and prioritize multiple projects, and maintain a high degree of professionalism and confidentiality.
• Excellent written and oral communications skills.
• Good interpersonal skills and successful experience as a member of a team.
• Ability to work in a dynamic, fast-paced environment.

PHYSICAL DEMANDS

The work is mostly sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly.

WORK ENVIRONMENT

Work is performed in a relatively safe, and secure work environment.

General Employment Information

The College of Southern Maryland is an Equal Opportunity Employer.

Background Checks

The College of Southern Maryland conducts background checks in order to ensure the safety and well-being of the College's staff and students. The final candidate for this position will be subject to the following background checks: Criminal History Check and Sex Offender Registry Check.

Conflict of Interest policy

No College of Southern Maryland employee shall engage in or have a financial interest, directly or indirectly, in any activity that conflicts or raises a reasonable question of conflict with his or her duties and responsibilities. CSM Employees shall not at any time engage in any outside employment or independent consulting that would adversely affect their employment status or performance as employees at the college, create a conflict of interest, or, with the exception of constitutionally protected activities, would compromise or embarrass the college, or adversely affect professional standing. Any full-time college employee who also holds a full-time position or its equivalent in consulting elsewhere (whether permanent or seasonal) will be deemed to have a conflict of interest and will be asked to resign from one of the full-time positions. Full-time employees must promptly disclose in writing, on a form available from the Human Resources Office, to the college all other full-time employment or its equivalent in independent consulting.

Employment Frequently Asked Questions

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