FOUNDATION - DATA ENTRY SPECIALIST

Beebe Healthcare; Lewes (DE); On-site; USD 26,000 - 40,000; Full time

Job summary

Beebe Medical Foundation seeks a Data Entry Specialist to coordinate gift processing, donor administration, and event data management. You will ensure accurate donor records in Raiser's Edge, support gift-processing lifecycles, and assist with event registrations and reporting.

Working with philanthropy, finance, and administrative staff, you will maintain data integrity, support donor stewardship, and provide essential administrative support for fundraising operations.

Qualifications

• Associate degree preferred; an equivalent combination of education and experience will be considered.
• Minimum of two years of data entry, administrative support, fundraising operations, donor services, finance, or database management experience preferred.
• Experience with fundraising databases, CRM systems, or donor management software preferred.
• Experience with Raiser's Edge or Raiser's Edge NXT strongly preferred.
• No certification required.

Responsibilities

• Support gift-processing workflow from receipt through acknowledgment.
• Enter gifts, pledges, and donor information into Raiser's Edge.
• Process monthly recurring gifts and maintain recurring donor records.
• Prepare and coordinate check deposits and donor acknowledgment letters.
• Maintain event tracking spreadsheets and sponsorship/registration data.
• Reconcile event registration and sponsorship information with Raiser's Edge.
• Generate routine reports for philanthropy and leadership stakeholders.
• Assist with donor and fundraising data reconciliation.
• Provide general administrative support for fundraising operations and donor services.

Skills

Data entry

Database management

Confidential information handling

Excel

Microsoft Office

Time management

Nonprofit accounting basics

Education

Associate degree

Tools

Raiser's Edge

Raiser's Edge NXT

CRM systems

Job description

Why Beebe?

Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community. Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.

Overview

The Data Entry Specialist serves as the central coordinator for gift processing, donor administration, and event data management within Beebe Medical Foundation. This position ensures donor contributions are processed accurately and timely, donor records are maintained with integrity, event registrations and related financial data are tracked appropriately, and development operations receive consistent administrative support.

Working closely with event, finance, philanthropy, and administrative staff, the Data Entry Specialist supports the full gift-processing lifecycle, maintains data integrity within Raiser's Edge, supports donor stewardship activities, and serves as a key resource for fundraising and event-related data management.

Responsibilities

Gift Processing & Donor Administration

• Support the gift-processing workflow from receipt through acknowledgment.
• Receive, review, and process charitable contributions accurately and timely.
• Maintain daily gift logs and gift tracking records
• Enter gifts, pledges, and donor information into Raiser's Edge.
• Process monthly recurring gifts and maintain recurring donor records.
• Prepare and coordinate check deposits.
• Generate and distribute donor acknowledgment letters.
• Prepare and distribute pledge reminder communications.
• Maintain accurate donor documentation and electronic records.
• Ensure donor records are complete, accurate, and compliant with organizational policies.

Event Registration & Sponsorship Administration

• Maintain event tracking spreadsheets and registration databases.
• Enter sponsorship, registration, attendee, golfer, and guest information.
• Support fundraising events through on-site registration and cashiering.
• Coordinate attendee records and event participant information.
• Reconcile event registration and sponsorship information with Raiser's Edge.
• Assist with event reporting and post-event data analysis.

Database & Reporting Support

• Maintain data accuracy and consistency within Raiser's Edge.
• Support Raiser's Edge NXT initiatives and related data management projects.
• Generate routine reports for philanthropy and leadership stakeholders.
• Assist with donor and fundraising data reconciliation.
• Support documentation management and record retention processes.
• Identify and resolve data discrepancies and incomplete records.

Administrative Support

• Distribute incoming department mail and correspondence.
• Enter and process OnBase check requests.
• Provide general administrative support for fundraising operations and donor services, as needed.

Qualifications

Required Knowledge, Skills, and Abilities

• Exceptional accuracy, attention to detail, and commitment to data integrity.
• Strong data entry and database management skills.
• Ability to handle confidential donor and financial information with discretion and professionalism.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Basic understanding of nonprofit accounting principles.

Education

Required Experience, Education, and Certifications

• Associate degree preferred; an equivalent combination of education and experience will be considered.
• Minimum of two years of data entry, administrative support, fundraising operations, donor services, finance, or database management experience preferred.
• Experience with fundraising databases, CRM systems, or donor management software preferred.
• Experience with Raiser's Edge or Raiser's Edge NXT strongly preferred.
• No certification required.

Entry

USD $18.75/Hr.

Max

USD $29.06/Hr.