FOUNDATION ASSOCIATE

Covenant HealthCare; Saginaw (MI); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Employer retirement match

Paid time off

Wellness programs

Tuition reimbursement and professional

Professional development opportunities

Job summary

Covenant HealthCare Foundation is seeking a Foundation Associate to handle administrative and operational tasks, including gift processing, donor record maintenance, and financial reporting. The role supports budgeting, vendor payments, and project tracking in a collaborative team setting.

You will work with staff and volunteers on events, direct mailings, and campaigns while ensuring donor privacy and HIPAA compliance.

Qualifications

• Bachelor’s degree or equivalent in a related field or experience.
• Minimum two years’ administrative experience in non-profit settings preferred.
• Experience with donor software (Blackbaud/Raiser’s Edge) or similar databases preferred.
• Strong communication, organizational, and data management skills required.

Responsibilities

• Maintain administrative and operational aspects of the Foundation.
• Process charitable gifts, receipting, and professional acknowledgments.
• Prepare month-end reports and bank deposits for financial accuracy.
• Maintain donor databases and generate reports ensuring data integrity.
• Track Foundation expenses and budgets, and provide required reports.
• Assist with Foundation project requests and respond to payroll-related inquiries.
• Coordinate with volunteers for direct mailings, newsletters, and events.
• Support donor privacy and HIPAA compliance across processes.
• Collaborate with Covenant HealthCare staff and external partners on events.

Skills

Attention to detail

Data management

Organizational skills

Microsoft Office

Financial reporting

Communication skills

Customer service

HIPAA understanding

Project management

Mail merge

Problem solving

Privacy and compliance

Education

Bachelor’s degree or higher

Equivalent combination of education and experience

Tools

Blackbaud Raiser's Edge

CRM software

Microsoft Office Suite

Job description

Overview

The Foundation Associate is responsible for maintaining administrative tasks and operational aspects of the Covenant HealthCare Foundation while being part of a team focused on making a positive impact. Duties include gift processing and receipting, donor record maintenance, financial reporting (including month-end and bank deposits), payment processing, database reporting, and a wide away of programmatic and customer service support. This position is integral to the Foundation mission and will work within and contribute to a collaborative and upbeat team environment. Additional responsibilities may include participating in special events, campaigns, and marketing efforts to further the mission.

Consistent with Covenant expectations, the Foundation Associate will provide excellent customer service, conduct themselves in accordance with the standards contained in the Vision, Mission and Values of Covenant HealthCare, and always demonstrate a commitment to Extraordinary Care for Every Generation.

Responsibilities

• Maintain various administrative and operational aspects of the Foundation.
• Responsible for charitable gift processing, prompt receipting, and professional acknowledgments.
• Ensure financial accuracy, preparing month-end reports and bank deposits.
• Maintain accurate records in donor databases, generate reports, and ensure data integrity.
• Enter and track Foundation expenses and project budgets, providing reports as required.
• Support, monitor, document and communicate the Foundation project request process under the direction of departmental leadership.
• Monitor organizational retirements and departures to reconcile with payroll deductions.
• Address and resolve questions with customers regarding charges.
• Work with volunteers as requested for direct mailings, newsletters, activities, scholarship review, and special events.
• Build effective working relationships with colleagues within Covenant HealthCare.
• Maintain appropriate historical receipts and records.
• Support the creation, maintenance, and documentation of fund records, history, and gift agreements.
• Administrative tasks may include answering phones, email correspondence, ordering office supplies, processing vendor payments, and booking orders for Reach Out and Read.
• Operational tasks may include minor website updates, raffle license support, event support and RSVPs, Board of Director support, and creation of forms (electronic, online, etc.).
• Work directly with department staff, members of the community, vendors, administration, directors, managers, physicians and staff to further the organization's mission.
• Protect donor privacy and adhere to HIPAA laws and requirements.
• Arrange and oversee details related to assigned Covenant special events and meetings, ensuring Covenant is well-represented.
• Provide ongoing support of other Foundation initiatives as directed.

Qualifications

EDUCATION/EXPERIENCE

• Bachelor’s degree in a related field, or an equivalent combination of completed education and experience.
• Minimum of two years’ experience in administrative and professional processes, practices, and methods required.
• Previous work experience in non-profit administration, finance, community relations, or customer service preferred.
• Previous experience with donor software (Blackbaud/Raiser’s Edge, or comparable donor or sales database) preferred.

Knowledge / Skills / Abilities

• Ability to learn quickly.
• Strong organizational, communication, and data management skills.
• Excellent at creating and maintaining processes.
• Strong efficiency in Microsoft Office (Word, Excel, Outlook, Teams, et al).
• B basic understanding of financial concepts, budgeting, and data systems.
• Understanding of databases.
• Ability to work under minimal supervision and make independent decisions.
• Ability to perform or learn how to perform basic mail merges.
• Excellent interpersonal verbal communication skills and strong written communication skills.
• Ability to exercise sound judgement with sensitive information.
• Ability to manage projects with strong attention to detail and deadlines.
• Ability to handle multiple projects/tasks at one time.
• Knowledge consistent with the ADA, FMLA, and other federal, state, and local standards.

WORKING CONDITIONS/PHYSICAL DEMANDS

• Ability to maintain punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Frequent standing, walking, sitting, twisting, reaching, handling.
• Frequent feeling, talking, hearing, near vision, midrange vision.
• Frequent far vision, depth perception, visual accommodation.
• Frequent color vision, field of vision.
• Occasional lifting up to 25 lbs.
• Occasional lifting, carrying, pushing, pulling, climbing, balancing.
• Occasional stooping, kneeling, crouching, squatting.

Why Work at Covenant HealthCare

At Covenant HealthCare, we are united by a shared mission of providing Extraordinary Care for Every Generation. We foster a culture built on teamwork, excellence, accountability, respect, customer service, and enthusiasm, where every employee plays an important role in delivering patient-centered care and making a difference in our community.

Benefits

• Comprehensive medical, dental, and vision coverage
• Retirement plans with employer match
• Paid time off to support work-life balance
• Employee wellness programs and mental health support
• Tuition reimbursement, university discounts, and professional development opportunities