Forensic Administrative Specialist III - Administration - Northern Laboratory - CF015

Socket.dev; Manassas (VA); On-site; USD 62,000 - 72,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Disability coverage

Paid holidays

Vacation and leave

Job summary

Department of Forensic Science – Northern Laboratory is seeking an Administrative Specialist III to provide clerical support, manage documents, and oversee data entry for case information. This role operates in a scent-free work zone and offers strong benefits and a stable state employment environment.

Responsibilities include handling mail, coordinating communications, and maintaining office records while working with a team in a fast-paced lab setting.

Qualifications

• Experience in administrative office handling a full range of clerical tasks and document management.
• Proficient with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
• Ability to prepare, format and proofread documents.
• Capable of independent office functions with minimal supervision.

Responsibilities

• Provide routine to moderately complex clerical and administrative support.
• Handle data entry of case information and maintain files.
• Coordinate mail and telephone message distribution and assist with general office duties.

Skills

Administrative support

Microsoft Office

Data entry

Communication

Teamwork

Document proofreading

Education

Filing and Records Management course

Tools

Microsoft Office 365

Ideagen

LIMS system

eVA

Job description

Title: Forensic Administrative Specialist III - Administration - Northern Laboratory - CF015

State Role Title: Admin and Office Spec III

Hiring Range: $62,000 - $72,000

Pay Band: 3

Agency: Department of Forensic Science

Location: Northern Lab

Agency Website: https://dfs.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Administrative Section of the Department of Forensic Science’s Northern Laboratory is seeking an individual to provide routine to moderately complex clerical and administrative support. Responsibilities include preparing and distributing various documents in an accurate and timely manner; performing computer data entry of case information; maintaining administrative files and office supplies and coordinating the distribution of mail and telephone messages, along with other general administrative duties.

To support a healthy and comfortable work environment for all employees, this position is located in a scent free work zone. Staff working in this area are asked to refrain from using or wearing scented products, including perfumes, colognes, scented lotions and other fragranced items. Some employees have sensitivities or allergies to fragrances and maintaining a scent free space helps ensure a safe and productive workplace.

DFS offers outstanding health benefits at competitive rates, along with paid life insurance, and short- and long-term disability coverage. Employees also enjoy paid holidays, vacation, and various leave options, access to health and wellness programs, eligibility for the Public Service Loan Forgiveness (PSLF) Program, and participation in a state retirement plan with tax-deferred savings options and employer matching.

Minimum Qualifications

• Experience working in an administrative office, to include delivering a full range of administrative services:
  - Responding to and directing business-related telephone calls to the appropriate person
  - Preparing, compiling, and managing the flow of correspondence, documents, projects, and reports in an accurate and professional manner
  - Distributing and processing mail, packages, and routing official documents
  - Copying and faxing
  - Setting up and maintaining files in compliance with policies and procedures
• Proficient with Microsoft Office 365, to include Word, Excel, PowerPoint and Outlook
• Ability to prepare, format and proofread documents
• Ability to coordinate and execute office functions independently with little supervision required
• Ability to maintain effective and congenial working relationships with a variety of people in a team-based environment
• Ability to lift up to 50 pounds, with or without accommodations

Additional Considerations

• Work experience with eVA (the Commonwealth’s electronic procurement system)
• Work experience with high volume data entry and filing
• Work experience typing scientific reports
• Work experience using Ideagen document management system
• Work experience using a computerized tracking system for storage and retrieval of information or data, i.e. LIMS system
• Completion of a Filing and Records Management course

Background Investigation

Selected candidate(s) must successfully pass a background investigation to include a fingerprint-based criminal history check. Selected candidate(s) must provide a DNA sample via a buccal swab (saliva sample) and successfully pass a drug test. Reference checks will be conducted to include contact with current and previous supervisors.

Employment Eligibility Verification

DFS uses E-Verify+, a streamlined system that integrates the Form I-9 process with employment eligibility verification to electronically confirm identity and work authorization.

Equal Opportunity and Diversity Statement

The Department of Forensic Science (DFS) is an Equal Opportunity Employer and a V3 Virginia Values Veterans certified organization. We strictly prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. We welcome and encourage applications from Veterans, AmeriCorps, Peace Corps, and other national service alumni.

Diversity and Inclusion

DFS does not provide sponsorship or STEM OPT extensions. Applicants must be legally authorized to work in the United States at the time of hire and must maintain such authorization for the duration of their employment without the need for employer sponsorship or a STEM extension.

Contact Information

Name: Amanda Collum

Phone: [phone]

Email: [e-mail]

Accommodations and Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.