Foreclosure Legal Assistant

Padgett Law Group; Tallahassee (FL); Hybrid; USD 40,000 - 56,000; Full time

Benefits offered by this job

PTO from day one

Parental/Grandparent Leave

Holidays & birthday off

Healthcare options

Life Insurance & AD&D

401k with company match

Training & Development

Flexible schedules

Job summary

Padgett Law Group is seeking a Legal Assistant- Foreclosure to manage foreclosure files, prepare documents, and coordinate with clients and internal teams. The role focuses on accuracy, deadlines, and compliance with client and regulatory requirements.

The position requires at least 2 years in foreclosure or related legal work, strong organizational skills, and proficiency in MS Office and case management systems. A high school diploma is required; advanced degrees are a plus.

Qualifications

• High school diploma or equivalent required; higher degree preferred.
• Minimum of 2 years of foreclosure, mortgage servicing, or related legal experience.
• Familiarity with foreclosure processes, legal terminology, and state-specific requirements.
• Proficiency in Microsoft Office Suite and case management systems.
• Ability to follow procedures and meet deadlines consistently.

Responsibilities

• Process and manage foreclosure cases in compliance with client, state, and federal guidelines.
• Prepare, review, and file foreclosure-related documents with accuracy.
• Input and maintain data in case management systems; track deadlines.
• Communicate with clients professionally and promptly to provide updates.
• Coordinate with team members and supervisors to ensure efficient workflow.
• Generate reports on file status, timelines, and key metrics.
• Identify opportunities to improve workflow and train new staff as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Procedural compliance

Independent work

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Description

Padgett Law Group (PLG) is an elite, full-service creditors' rights law firm with practices in Florida, Georgia, Tennessee, Arkansas, Texas, Ohio, Indiana, Pennsylvania, Mississippi, Alabama, New Jersey, Kentucky, and Illinois. Additionally, PLG offers national bankruptcy, replevin, and loss mitigation services. The firm’s practice provides exclusive representation to institutional clients such as lenders, mortgage servicers, credit unions, banks, hedge funds, investors, and other financial services industry stakeholders. Leveraging technology in our partnerships with forward-thinking clients gives PLG the ability to focus on the aggressive management and processing of delinquent or under performing loans, providing our clients with an edge when curing or resolving these complex legal matters. In 2019, PLG was recognized by The M Report, a leading default services industry publication, as a Top 25 Company to Work For.

Benefits

What’s in it for you? Padgett Law Group believes in investing in our employees and ensuring that they have all the resources necessary to succeed - including a competitive, comprehensive, and valuable benefits package. As a full-time PLG employee, you will receive:

• 4 weeks of PTO from day one (which increases with tenure)


• Paid Parental and Grandparent Leave


• 7 Paid Company Holidays and your birthday off every year


• Full suite of healthcare insurance options including health, dental, vision, STD, LTD, Accident, Critical Illness, Voluntary Life and AD&D coverage, and more


• Company-covered Term Life Insurance, AD&D Insurance, and Employee Assistance Program


• 401k (with company match)


• Extensive Training and Development Opportunities


• Flexible work schedules including in-office, hybrid, and remote working capabilities

And more!

Position Summary

The Legal Assistant- Foreclosure is responsible for managing foreclosure files and executing critical tasks throughout the foreclosure process to ensure accuracy, efficiency, and compliance with client, investor, state, and federal requirements. This role supports foreclosure operations by preparing legal documents, maintaining case records, monitoring deadlines, and coordinating with clients and internal teams to facilitate timely file progression. The Legal Assistant plays a key role in maintaining service quality, meeting performance standards, and supporting the firm’s commitment to excellence.

Essential Duties And Responsibilities

• Case Management: Process and manage foreclosure cases accurately and in compliance with client-specific, state, and federal guidelines.


• Document Preparation: Prepare, review, and file foreclosure-related documents, ensuring accuracy and completeness.


• Data Entry and Tracking: Input and maintain data in case management systems, ensuring records are updated in real-time and deadlines are met.


• Client Communication: Communicate with clients professionally and promptly to provide updates, address inquiries, and resolve issues as needed.


• Internal Coordination: Collaborate with team members, Supervisors, and Managers to ensure efficient workflow and meet departmental goals.


• Compliance and Quality Control: Follow established procedures and compliance guidelines; identify potential issues and elevate as necessary.


• Reporting: Generate reports on file status, timelines, and other key metrics as requested by management.


• Process Improvement: Identify opportunities to enhance workflow efficiency and recommend process improvements.


• Training Support: Assist with training new team members by sharing knowledge and best practices as needed.


• Deadline Management: Ensure all tasks and filings are completed within required timeframes to avoid delays and maintain client satisfaction.

Requirements

Minimum Qualifications (Knowledge, Skills, and Abilities)

Education

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

Experience

• Minimum of 2 years of experience in foreclosure, mortgage servicing, or a related legal field.

Knowledge

• Familiarity with foreclosure processes, legal terminology, and state-specific requirements.

Skills

• Strong organizational and time management skills.


• Attention to detail and accuracy in all tasks.


• Effective communication skills, both written and verbal.


• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and both firm and client case management systems.


• Ability to follow procedures and meet deadlines consistently.

Abilities

• Ability to manage a high volume of work in a fast-paced environment.


• Ability to maintain confidentiality and handle sensitive information.


• Ability to problem-solve and elevate issues appropriately.


• Ability to work independently and collaboratively within a team.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Prolonged time sitting at a desk typing, using, and looking at a computer.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.