Foreclosure Legal Assistant

McCalla Raymer Leibert Pierce LLP; Philadelphia (Philadelphia County); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading law firm is seeking detail-oriented professionals to join its foreclosure division in New Jersey and Pennsylvania. The role involves managing legal documents, working with clients and external parties, and ensuring compliance with regulations. Candidates with a strong background in legal or financial services, excellent communication skills, and proficiency in Microsoft Office will thrive in this dynamic environment.

Qualifications

• Previous experience in legal or financial services preferred.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.

Responsibilities

• Preparing, reviewing, and filing legal documents.
• Managing foreclosure files and communicating with clients.
• Performing general administrative duties as needed.

Skills

Organizational skills

Communication skills

Customer service

Attention to detail

Education

High School Diploma

Associate’s degree in legal services or finance

Tools

Microsoft Office

Document management systems

Job description

Description

JOB SUMMARY:

We are currently seeking motivated and detail-oriented professionals to join our firm. Multiple opportunities are available within our New Jersey and Pennsylvania Foreclosure groups for qualified candidates with experience or interest in foreclosure, legal services, or administrative support.

DUTIES & RESPONSIBILITIES MAY INCLUDE:

• Preparing, reviewing, and filing legal documents
• Managing foreclosure files and tracking case progress
• Communicating with clients, courts, vendors and other outside parties in a courteous and effective manner.
• Data entry, document processing, and file maintenance
• Supporting attorneys and other team members with daily tasks
• Ensuring compliance with state and federal regulations
• Performing general administrative duties as needed
• Developing and maintaining congenial relationships with business associates and clients.
• Consistently and accurately updating the firm’s internal case management system, as well as all client systems.
• Providing exceptional customer service to clients at every level of interaction.
• Performing other duties and responsibilities as needed.

QUALIFICATIONS:

• Previous experience in a legal, real estate, or financial services setting is a plus
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and document management systems
• Ability to work independently and as part of a team
• High level of professionalism and discretion

SUPERVISORY RESPONSIBILITIES:

This job does not require supervisory responsibilities.

EDUCATION & WORK EXPERIENCE:

• Minimum of a High School Diploma; preferably an associate’s degree in legal services or finance.
• 2 years of relevant work experience preferred but the right candidate with less experience may be considered.
• Title review experience a plus.

KNOWLEDGE, SKILLS, & ABILITIES:

• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrower, clients, attorneys, other internal employees, and outside parties.
• Must be able to work with others in a congenial and team-oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Ability to read and write at a high level for proof reading and editing purposes.
• High-level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software
• Experience with client systems such as Loansphere, Lenstar, Clairfire, Tempo, Vendorscape and others is preferred.
• Good understanding of the legal process surrounding foreclosure preferred.
• Experience with review of title reports and identifying chain of title issues is a plus
• Ability to proficiently operate computer, fax machine, scanner, photocopier, typewriter, and telephone is required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch, the employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment.

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.

If you possess the requisite qualifications and are seeking the challenge of working in a growing firm, please submit your resume in confidence.

All applicants applying for U.S. job openings must be authorized to work in the United States.

Because of the high volume of calls received, only qualified candidates will be contacted for consideration.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.