Food Services Systems Coordinator

Masonic Village at Elizabethtown; Elizabethtown (Lancaster County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Comprehensive benefits package

Vacation time and holidays

Daycare discounts

Free gym membership

Job summary

Masonic Villages of Pennsylvania - Elizabethtown Campus is hiring a Food Services Systems Coordinator to support the central kitchen production and healthcare/personal care menus. This full-time role runs 8am–4pm with no weekends, providing administrative support, menu management, and data translation across food services software.

The position emphasizes computer-based menu flow, coordination with leadership, and ensuring accurate records and timely purchasing processes to sustain high-quality

Qualifications

• High School graduate or equivalent required.
• Three years of related experience preferred.
• Proficient knowledge in diverse software systems.
• Effective written and oral communication, and organizational skills required.

Responsibilities

• Maintains department files with accurate production menus and resident menus.
• Prepares and distributes correspondence, compiles reports, creates forms, and completes documentation.
• Manages material requests, purchase orders, invoices, and supplier records in a timely manner.
• Attends meetings, updates notes, and prepares written reports as directed.
• Supports projects to enhance service quality.
• Manages flow of menu information within healthcare, personal care, Village Cafe, and retirement living restaurants.
• Researches and documents information on purchased food items related to allergies and ingredients.
• Translates care information from clinical software to food services software.

Skills

Software proficiency

Written and oral communication

Organizational skills

Education

High school diploma

Job description

Food Services Systems Coordinator

Full Time | Days (8am - 4pm) | No weekends!

Masonic Villages of Pennsylvania - Elizabethtown Campus - is immediately hiring for a Food Services Systems Coordinator.

With over 145 years of providing award-winning care and services across the state of PA, Masonic Villages is driven by our Mission of Love to assist individuals in realizing their potential and enjoying the highest possible quality of life.

Why Choose Masonic Villages:

Each campus is supported by dedicated leaders who are fully invested in our Mission of Love and hiring like-minded individuals who are committed to providing heartfelt customer service and contributing to our team environment. We offer a comprehensive benefits and perks package to our employees supporting a premium employment experience, including but not limited to:

• Comprehensive industry-leading benefits package ***
• Vacation Time/Flex Time and Paid Holidays ***
• Discounted Grocery gift cards
• Discounts for onsite Daycare
• Free Gym and Pool Membership
• Paid lunch break ***
• Cell phone discounts, shoe discount and discounted tickets for movies, theme parks, hotels, and MORE!
• Employer matched Retirement Savings with free financial planning ***
• Employer - sponsored Employee Assistance Program (EAP)
• A commitment to growing our next generation of professionals with tuition and educational reimbursement/leadership and mentorship programs available.

Key: *** = Full Time & Part Time Regular Staff Only

As a Food Services Systems Coordinator, you will carry out our Mission of Love respective to the role by assisting department directors in the execution of his/her responsibilities and provide comprehensive and diversified administrative support services in a professional and organized manner. You will assist residents in reaching their highest potential in physical, mental, and psycho-social well-being via decisions and actions. You will perform computer functions in Food Services by managing the details of menu flow within the food services department to support the central kitchen production, and specifically related to healthcare and personal care menus. You will take corrective action for anomalies, and communicate pertinent details to team members. You will effectively communicate computerized information, decisions, and resolutions with leadership team members within the department.

Our Food Services Systems Coordinator is responsible for the following:

• Maintains department files in an accurate and efficient manner. This includes developing and proof-reading production menus/production worksheets and resident menus, and seeking solutions to discrepancies when found.
• Prepares and distributes correspondence, compiles reports, creates forms, and completes other documentation as needed and directed.
• Issues, prepares, and processes material requests, purchase orders and invoices as needed in a timely and accurate manner. Maintains records of purchases. Orders, maintains, and monitors use of supplies. Processes invoices and accounts payable processes as directed for the healthcare center food services departments. Deposits and makes bank runs for cash deposits and needs from the Village Cafe? and Personal Care guest dining purchases.
• Attends meetings (i.e. dining task force, production meetings), updates and distributes meeting notes, and prepares written reports as needed and directed.
• Supports special projects and programs related to enhancing the quality of services.
• Manages flow of menu information with functions that include building menus and copying menus within the software for healthcare, personal care, Village Cafe?, and to a lesser extent retirement living restaurants. Establishes and communicates menu-related deadlines.
• Assists in researching and documenting pertinent information on purchased food items as relates to allergies and ingredients. Initiates customer-friendly terminology for published food item names for Web based menus and Nutrition Facts Panel.
• Translates resident care information generated in clinical software to food services software. This includes diet orders, allergies, and adaptive equipment needs.

What You Need as a Food Services Systems Coordinator:

• High School graduate or equivalent required.
• Three years of related experience preferred.
• Proficient knowledge in diverse software systems.
• Effective written and oral communication, and organizational skills required.

We are proud to be an equal opportunity employer.