FOOD SERVICES COORDINATOR

Ymca-of-Southeastern-North-Carolina; Wilmington (NC); On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Flexible medical plans

Dental and vision coverage

Supplemental insurance options

Paid training

Generous PTO

HSA match

YMCA family membership

Discounts on YMCA programs

Retirement Plan

Job summary

The YMCA of Southeastern NC is seeking a Food Services Coordinator to assist the Senior Director of Food Services with oversight of CACFP and SFSP sponsorships and related reporting. You will help ensure all eligibility requirements and documentation remain in good standing while growing our food programs.

The role involves coordinating food ordering, inventory, site monitoring, and staff training, with an emphasis on collaboration and program expansion to feed more children.

Qualifications

• One year’s experience with the CACFP and/or SFSP in an administrative capacity.
• At least 21 years of age and/or suitable training for YMCA programs.
• CPR, First Aid, AED certifications within 30 days of hire date.
• Three years experience in afterschool and summer camp programs; supervisory experience is a plus.
• Ability to work well with people and a sensitivity to children and families.
• Computer skills with Windows, Excel, Adobe, and Word at an intermediate/advanced level.
• Ability to communicate clearly in written and spoken English.

Responsibilities

• Support the operation and compliance of CACFP and SFSP sponsorships, including meal counts, claims, applications, training, workshops, and conferences.
• Coordinate food ordering and distribution using enrollment data, update inventory and weekly charts for claiming sites.
• Manage CACFP/SFSP shelf-stable inventory and returns; coordinate delivery or pickup with partners.
• Ensure timely CACFP reporting by verifying attendance and meal-count forms and filing documentation.
• Maintain meal-count sheets, menus, labor sheets, and delivery receipts for CACFP afterschool sites.
• Assist with SFSP rural distribution sites and meal distribution support.
• Support staff development and participate in required meetings; collaborate with site teams.

Skills

CACFP/SFSP experience

Age 21+

CPR/First Aid/AED

Afterschool/Summer camp experience

Supervisory experience

Interpersonal skills

English communication

Tools

Windows

Excel

Adobe

Word

Job description

Description

POSITION SUMMARY:

Under the direction and guidance of the Senior Director of Food Services and consistent with the mission of the YMCA and policies and guidelines of the YMCA of Southeastern NC, the Food Service Coordinator is responsible for assisting the Senior Director of Food Services with oversight of the YMCA of SENC’s food programs. The Food Service Coordinator will assist the Senior Director of Food Services to ensure the YMCA is a sponsor for both SFSP and CACFP and have the additional responsibility of ensuring all reporting, documentation, claim submission, and eligibility requirements remain in good standing. As a new position, the Food Service Coordinator will need to have the ability to adapt job responsibilities, oversight, and have a creative vision so that this position can grow in the future as we paint a picture of what it will look like to grow our food programs and the Y’s ability to

help feed more and more children.

ESSENTIAL FUNCTIONS:

• Support the successful operation and continued compliance of the CACFP and SFSP sponsorships, including assisting with meal counts, claims, applications, required training, workshops, and conferences.
• Coordinate food ordering and distribution for non-claiming sites by using DAXKO enrollment data, preparing shared-food inventory, and updating weekly pull charts for claiming and non-claiming sites ahead of Monday pickups.
• Manage CACFP and SFSP shelf-stable food inventory and returns, including sorting share-table items and coordinating delivery or pickup with community partners.
• Ensure accurate and timely CACFP reporting by verifying weekly attendance and meal-count forms, recording site data in Excel, following up with affiliated site coordinators, and filing documentation on the YMCA server and Microsoft Teams by Wednesday each week.
• Keep participating sites prepared and well supplied by maintaining meal-count sheets, menus, labor sheets, bulk-delivery receipts, and current fire and sanitation reports for CACFP afterschool sites.
• Help lead the operation of SFSP rural non-congregate meal-distribution sites, including preparing and loading vans and supporting all aspects of meal distribution.
• Conduct CACFP and SFSP site monitoring visits in accordance with state requirements and department schedules; maintain an accurate site-review database; and upload completed reviews to SharePoint for second-level review within two days.
• Support staff development by assisting with training sessions, participating in required Youth Services staff meetings, and collaborating with the Senior Director of Food Services and site teams.
• Contribute ideas and hands‑on support to expand food programs beyond afterschool and summer camp services.
• Adapt to emerging program needs, complete additional duties assigned by the Senior Director of Food Services, and actively support and participate in the YMCA Annual Campaign

OUR CULTURE:

Our mission and core values are brought to life by our culture. At the Y, we strive to live our purpose of strengthening communities with intention and purpose every day. We welcome all: we are open to everyone. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We nurture: we support you on your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you.

BENEFITS:

We believe meaningful work deserves meaningful perks! As a full‑time exempt team member, you’ll enjoy a comprehensive benefits package that includes flexible medical, dental, and vision plans, supplemental insurance options, paid training, generous PTO, and an HSA match. You'll also receive a complimentary nationwide YMCA family membership, exclusive discounts on YMCA programs like swim lessons and camps, and access to our YMCA Retirement Plan—so you can grow, thrive, and plan for your future while making a difference every day.

YMCA COMPETENCIES (Team Leader):

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund‑raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth:

Personal Growth: Pursues self‑development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform The YMCA of Southeastern NC does not discriminate in employment opportunities or practices on the basis of race, color, faith, gender, pregnancy, national origin, age, disability, sexual preference, gender identity, veteran status, citizenship status, genetic information, or any other characteristic protected by applicable law, except where a bona fide occupational qualification applies.

Personal Growth:

The Y: We’re for youth development, healthy living, and social responsibility.

Requirements

QUALIFICATIONS:

1. One year’s experience with the Child and Adult Care Food Program and/or Summer Food Service Program in an administrative capacity.
2. At least 21 years of age and / or training significant for the YMCA program.
3. CPR, First Aid, AED certifications within 30 days of hire date.
4. Three years experience working with afterschool and summer camp programs in a developmental setting preferred. Supervisory experience is a plus.
5. Ability to work well with people and a sensitivity to the needs of children and families.
6. Computer skills and knowledge of windows, excel, adobe and word at an intermediate or advanced level.
7. Ability to correctly and effectively communicate in written and oral English.

PHYSICAL DEMANDS:

Ability to plan, lead and participate in activities. Be able to physically lift and move boxes that may weigh 20+ pounds on a regular basis.

YMCA SAFETY REQUIREMENTS:

CPR & First Aid – Must be able to complete and maintain certification in CPR and First Aid; able to assist individuals in need until professional help arrives.

Emergency Response – Ability to quickly identify emergency situations (medical, fire, environmental, etc.) and respond appropriately following established procedures.

Incident Management – Required to report all safety incidents and hazards immediately and accurately to supervisors.

Safe Environment – Commitment to maintaining a safe, clean, and hazard‑free environment for all staff, members, and participants.

Physical Readiness – Must be able to perform physical tasks related to safety, including assisting individuals of various ages and physical abilities.

Compliance – Follow all YMCA safety protocols, OSHA standards, and state/local regulations as applicable.

Reasonable Accommodation Statement: The YMCA provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws. If you require accommodation to complete the application process or to perform essential job functions, please contact Human Resources.

JOB TITLE: FOOD SERVICES COORDINATOR

LOCATION: Nir Family YMCA

POSITION TYPE: Full-Time

FLSA: Non-Exempt

PAY RATE: $15.88 - $19.85 / Hour

REVISION DATE: 8/19/2026

Equal Opportunity Employer: The YMCA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. We are committed to creating a diverse and inclusive workforce that reflects the communities we serve.