Food & Beverage Procurement Manager

Team Housing Solutions; Eagle Pass (TX); On-site; USD 85,000 - 120,000; Full time

Job summary

Team Housing Solutions is seeking a Food & Beverage Procurement Manager to lead procurement strategy, demand planning, supplier relationships, and inventory control for dining operations. You will drive cost management, ensure supply availability, and support surge deployments and rapid project changes.

The role collaborates with the Executive Chef, Operations, Logistics, Finance, and leadership to align purchasing with budgets and business goals.

Qualifications

• Five years of experience in supply chain management, procurement, or related field.
• Two years of supervisory or lead experience.
• Experience with inventory forecasting, par levels, and replenishment planning.
• Experience working with suppliers, procurement systems, and inventory tools.
• Strong analytical, organizational, communication, negotiation, and problem-solving skills.
• Ability to manage competing priorities in a fast-paced environment.
• Valid driver's license.

Responsibilities

• Lead forecasting and demand-planning for food, beverages, and dining supplies.
• Develop and monitor inventory par levels and replenishment plans.
• Manage supplier relationships and evaluate quotations, lead times, and costs.
• Oversee procurement activities ensuring compliance with budgets and procedures.
• Coordinate with operations, logistics, finance, and leadership to align procurement with needs.
• Support mobilizations, emergency missions, and rapid expansion.

Skills

Analytical skills

Quantitative skills

Organizational skills

Communication skills

Negotiation skills

Problem-solving skills

Tools

ERP systems

Inventory management software

Microsoft Excel

Job description

Job Details

Job Location: BASE CAMP EAGLE PASS SOUTH - Eagle Pass, TX, Position Type: Full Time, Salary Range: Undisclosed, About Us

About Us

At Team Housing Solutions, we deliver exceptional temporary lodging services to organizations deploying teams across the United States and globally. We build flexible, on-demand housing solutions by partnering with property owners, asset managers, and third‑party providers, driving cost efficiency and operational agility for our clients.

Our mission is to provide superior temporary lodging experiences through streamlined systems, impeccable service, and a collaborative spirit that values our dedicated team, supply partners, and clients alike.

About the Role

The Food & Beverage Procurement Manager plays a key role in ensuring THS dining operations have the food, beverages, ingredients, and supplies needed to operate efficiently and reliably. This position leads procurement strategy, demand planning, supplier relationships, inventory control, and cost management across assigned food service operations.

This role combines strategic procurement with hands-on operational support. The manager will use purchasing data, consumption trends, supplier performance, market conditions, and operational forecasts to make informed buying decisions, control food and supply costs, and maintain the right inventory levels. The position also supports surge populations, emergency response missions, disaster deployments, and rapidly changing project requirements.

The Food & Beverage Procurement Manager works closely with Food Service Managers, the Executive Chef, Operations, Logistics, Finance, and Supply Chain & Procurement leadership. The role provides directions to assigned procurement personnel and serves as a key connection between food service operations and the company’s procurement and supply chain functions.

Location: Office

Travel: 40%

Key Responsibilities

Supply Chain Planning & Forecasting

• Lead forecasting and demand-planning processes for food, beverages, ingredients, paper products, cleaning supplies, and other dining facility needs.
• Use meal counts, historical consumption, occupancy projections, menu requirements, seasonal trends, and project forecasts to anticipate demand and support purchasing decisions.
• Establish, review, and adjust inventory par levels in partnership with the Executive Chef and Food Service Managers to balance availability, cost, shelf life, and operational needs.
• Build replenishment plans that reduce stockouts, excess inventory, spoilage, waste, and unnecessary expediting costs.
• Develop contingency inventory plans that allow THS to respond quickly to population increases, emergency missions, and disaster deployments.
• Translate changing operational requirements into clear procurement, inventory, and supplier action plans.
• Identify supply chain risks early and develop practical mitigation strategies with Operations, Logistics, and leadership.

Strategic Procurement & Purchasing

• Lead procurement activities for food products, ingredients, beverages, paper products, cleaning supplies, chemicals, and other dining facility consumables.
• Review purchasing requirements and ensure purchase orders are accurately prepared, approved, and managed in accordance with THS procurement procedures.
• Develop and utilize approved supplier relationships, contracted vendors, distributors, and compliant procurement channels to support competitive and reliable sourcing.
• Evaluate quotations, pricing, product substitutions, availability, lead times, and total cost to support sound purchasing decisions.
• Lead competitive sourcing, supplier evaluations, pricing reviews, and procurement improvement initiatives that support cost savings and operational reliability.
• Monitor market conditions, commodity and product pricing trends, supply availability, and quality concerns that may affect food service operations.
• Coordinate urgent and time-sensitive procurement actions when operational requirements change or immediate support is needed.
• Ensure purchasing activity aligns with approved budgets, contracts, procurement policies, documentation requirements, and business objectives.

Inventory & Cost Control

• Own inventory management practices for assigned food service operations and establish clear accountability for inventory accuracy and control.
• Establish cycle-count schedules, physical inventory requirements, reconciliation procedures, and controls that provide reliable inventory visibility.
• Analyze usage, inventory accuracy, shrinkage, spoilage, loss, waste, and purchasing trends to identify corrective actions and cost-saving opportunities.
• Implement practical inventory controls that reduce unnecessary cost while maintaining the product availability required for operations.
• Ensure proper stock rotation using First-In, First-Out (FIFO) practices and appropriate handling of food and perishable products.
• Monitor shelf-life requirements, expiration dates, aging inventory, and slow‑moving products to reduce waste and protect working capital.
• Coordinate or direct inventory transfers between facilities when needed to balance supply and avoid unnecessary purchases.
• Maintain readiness inventories and scalable replenishment plans to support rapid operational expansion and emergency response requirements.

Supplier & Vendor Management

• Build and maintain strong working relationships with food distributors, manufacturers, suppliers, and contracted service providers.
• Track supplier performance, including product quality, fill rates, delivery reliability, responsiveness, pricing compliance, substitutions, and service levels.
• Resolve supplier issues quickly and professionally, including shortages, damaged shipments, substitutions, late deliveries, invoice discrepancies, and service failures.
• Coordinate delivery schedules and service expectations to support uninterrupted dining facility operations and minimize avoidable delivery costs.
• Support supplier onboarding, contract implementation, pricing reviews, performance management, and vendor compliance activities.
• Identify sourcing alternatives and recommend supplier changes or corrective actions when pricing, availability, quality, or performance no longer meets THS needs.

Operational Coordination & Mobilization Support

• Partner with Food Service Managers, the Executive Chef, Operations, Logistics, and Finance to align procurement decisions with current and forecasted operational requirements.
• Coordinate receiving, delivery scheduling, storage planning, and inventory placement to ensure products are available when and where they are needed.
• Ensure shortages, damaged shipments, substitutions, delivery issues, and invoice discrepancies are documented, communicated, and resolved promptly.
• Maintain visibility into meal production requirements, population changes, menu plans, consumption levels, and upcoming project needs.
• Participate in operational planning meetings and provide procurement and supply chain insight that supports food service readiness.
• Lead procurement and inventory planning support for mobilizations, emergency response missions, disaster relief operations, and rapid operational expansion.
• Keep procurement, inventory, and supplier activities aligned across Food Services, Operations, Logistics, Finance, and Supply Chain & Procurement.

Leadership, Reporting & Continuous Improvement

• Supervise assigned Food & Beverage Procurement personnel and provide direction, coaching, task prioritization, training, and performance feedback.
• Establish clear reporting requirements for inventory, procurement activity, supplier performance, cost trends, stockouts, waste, spoilage, and operational readiness.
• Produce or review daily, weekly, monthly, and quarterly procurement and inventory reports that support operational and financial decision‑making.
• Develop and maintain procurement, inventory, and supplier performance dashboards or reporting tools as needed.
• Monitor key performance indicators including inventory accuracy, inventory turns, forecast accuracy, stockout frequency, food cost percentages, supplier performance, waste, and spoilage.
• Identify and lead opportunities to improve procurement processes, reduce costs, strengthen supplier performance, and improve inventory controls.
• Present findings, risks, cost-saving opportunities, and recommendations to management and executive leadership as needed.
• Maintain accurate procurement documentation, audit readiness, and compliance with applicable THS policies, contracts, and procedures.

Qualifications: Required

• Five (5) years of experience in supply chain management, procurement, inventory management, food service operations, hospitality, institutional dining, military dining facilities, camp operations, logistics, or a related field..
• Two (2) years of supervisory, lead, or functional management experience.
• Demonstrated experience with inventory forecasting, par levels, purchasing controls, replenishment planning, or similar supply chain processes.
• Experience working directly with suppliers, distributors, procurement systems, and inventory management tools.
• Strong analytical, quantitative, organizational, communication, negotiation, and problem-solving skills.
• Proficiency with Microsoft Excel and Microsoft Office Suite, with the ability to analyze data and translate findings into actionable recommendations.
• Ability to manage competing priorities, operational urgency, and cross-functional coordination in a fast-paced environment.
• Ability to interpret and apply procurement policies, contract requirements, budget expectations, and documentation standards.
• Valid driver's license.

Preferred

• Seven (7) or more years of relevant experience.
• Experience supporting workforce housing operations, remote camps, emergency response programs, military installations, disaster relief operations, or large-scale food service environments.
• Experience with ERP, procurement, inventory control, warehouse management, or food service management systems.
• Professional certifications in Supply Chain Management, Procurement, Logistics, Inventory Management, Operations Management, or related disciplines.
• Working knowledge of food safety, food storage, inventory handling requirements, and food service cost control practices.
• Experience developing dashboards, procurement reports, cost analyses, or operational performance metrics.