Food & Beverage Events Coordinator

Maybourne Beverly Hills Hotel; Beverly Hills (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible Spending

Paid Time Off

Colleague Referral Incentive Program

Employee Assistance Program

Parking

Employee Recognition Programs

Colleague meals

Job summary

The Maybourne Beverly Hills, a luxury hotel in Beverly Hills, CA, is seeking a Food & Beverage Events Coordinator to plan and flawlessly execute premier dining and event experiences. You will coordinate with guests, culinary teams, restaurant operations and hotel departments to deliver personalized service that aligns with Forbes Travel Guide standards.

The ideal candidate is highly organized, guest-focused, detail-oriented, and capable of managing multiple events—from private dining and

Qualifications

• High school diploma or equivalent; culinary school or certification preferred.
• Experience in a restaurant, catering, or food service environment.
• Strong organizational and time management skills.
• Excellent communication and teamwork abilities.
• Proficiency in Microsoft Office suite and F&B management software (POS systems).
• Knowledge of food and beverage trends and luxury hospitality standards.
• Ability to multi-task.
• Spanish language skills advantageous.
• Self-motivation and ability to work with limited supervision.
• Flexibility to work evenings, weekends, and holidays as needed.

Responsibilities

• Handle event inquiries from initial contact through post-event follow-up.
• Coordinate private dining, afternoon tea experiences, executive meetings, cocktail receptions, buyouts, and hotel events.
• Prepare detailed REOs, contracts, proposals, and event timelines.
• Conduct hotel and venue site inspections with prospective clients.
• Coordinate menus, wine pairings, specialty cocktails, floral arrangements, entertainment, signage, and customized guest experiences.
• Ensure all event details, including dietary requirements and VIP preferences, are communicated to operations.
• Deliver personalized service that exceeds guest expectations.
• Act as the primary contact for event hosts and organizers.
• Anticipate guest needs and create memorable moments.
• Coordinate VIP arrivals and high-profile celebrations.
• Respond promptly to guest requests, feedback, and concerns.
• Maintain confidentiality and discretion for all guests.
• Collaborate with Culinary, Pastry, Beverage, Restaurant, IRD, Stewarding, and other teams.
• Ensure flawless execution of all food and beverage experiences per Forbes and luxury hotel standards.
• Attend pre-event meetings and monitor events in real time.
• Identify opportunities to upsell premium dining experiences and hotel offerings.
• Support revenue goals through effective planning and relationships.
• Maintain accurate event records, client correspondence, and contracts.

Skills

Organizational skills

Communication skills

Teamwork

Multitasking

Interpersonal skills

Self-motivation

Flexibility

Spanish language skills advantageous

Education

High school diploma or equivalent

Culinary school or relevant certification preferred

Tools

Microsoft Office

POS systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Food & Beverage Events Coordinator

Beverly Hills, CA, US

5 days ago Requisition ID: 1853

Job Overview

The Maybourne Beverly Hills Hotel invites you to explore opportunities to push your creativity and be outstanding in a career that will bring out your craft and passion. We look for people that will share our vision and help bring it to life. If this is something you want to be a part of, we look forward to receiving your application.

Summary of Position

The Food & Beverage Events Coordinator is responsible for planning, coordinating, and flawlessly executing luxury dining and special event experiences throughout the hotel. This role serves as the primary liaison between guests, clients, culinary teams, restaurant operations, and hotel departments, ensuring exceptional service, personalized experiences, and seamless event execution in alignment with Forbes Travel Guide and luxury hospitality standards.

The ideal candidate is highly organized, guest-focused, detail-oriented, and passionate about creating memorable experiences for discerning clientele, including VIPs, social events, corporate functions, private dining experiences, and special celebrations.

Roles and Responsibilities

Job duties include; although are not limited to:

• Manage all event inquiries from initial contact through post-event follow-up.
• Coordinate private dining events, afternoon tea experiences, executive meetings, cocktail receptions, buyouts, milestone celebrations, and hotel special events.
• Prepare detailed Restaurant Event Orders (REOs), contracts, proposals, and event timelines.
• Conduct hotel and venue site inspections with prospective clients.
• Coordinate menus, wine pairings, specialty cocktails, floral arrangements, entertainment, signage, and customized guest experiences.
• Ensure all event details, including dietary requirements, seating arrangements, room setup diagrams, and VIP preferences, are accurately communicated to operational teams.
• Deliver exceptional personalized service that exceeds guest expectations.
• Act as the primary contact for event hosts and organizers.
• Anticipate guest needs and proactively create memorable moments.
• Coordinate VIP arrivals, high-profile clientele, and special recognition occasions.
• Respond promptly and professionally to guest requests, feedback, and concerns.
• Maintain confidentiality and discretion for all guests.
• Collaborate closely with Culinary, Pastry, Beverage, Restaurant, IRD, Stewarding,
• Ensure flawless execution of all food and beverage experiences consistent with Forbes and luxury hotel standards.
• Attend pre-event meetings and operational briefings.
• Monitor events in real time to ensure service flow, presentation standards, and guest satisfaction.
• Address operational challenges quickly while maintaining a calm and professional demeanor.
• Identify opportunities to enhance guest experiences through strategic upselling.
• Promote premium dining experiences, wine packages, specialty menus, private dining opportunities, and exclusive hotel offerings.
• Support departmental revenue goals through effective event planning and relationship-building.
• Assist in developing customized experiences that increase event spend and guest loyalty.
• Maintain accurate event records, client correspondence, and contracts.
• Manage deposits, payment schedules, billing details, and final invoicing.
• Track event revenue, forecasted business levels, and guest feedback.
• Maintain event calendars and operational schedules.
• Ensure compliance with hotel financial procedures and internal controls.
• Partner with Sales, Marketing, Front Office, Housekeeping, Engineering, Security, Spa, and Guest Relations teams.
• Facilitate communication between departments to ensure flawless execution.
• Support hotel-wide initiatives, promotional events, and luxury guest experiences.

QUALIFICATIONS:

• High school diploma or equivalent; culinary school or relevant certification preferred.
• Previous experience in a restaurant, catering, or food service environment.
• Strong organizational and time management skills.
• Excellent communication and teamwork abilities.
• Proficiency in Microsoft Office suite and F&B management software (e.g., POS systems).
• Knowledge of food and beverage trends, industry standards, and best practices.
• Ability to multi-task
• Strong Interpersonal Skills
• Spanish language skills would be advantageous
• Prior experience in administration preferred
• Self-motivation, and the ability to work with limited supervision
• Flexibility to work evenings, weekends, and holidays as needed.

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Possible prolonged periods of standing.
• Must be able to lift 15 pounds at times.

How you Demonstrate your Talent

The guests of The Maybourne Beverly Hills are our top priority. We take great pride to ensure that each and every guest has the most memorable experience that is enhanced by going the extra mile through providing the world-class service our hotels are known for.

• Go the EXTRA mile in our efforts
• Be RESPECTFUL to our guests and colleagues
• Deliver service in a CARING fashion
• Be OUTSTANDING
• Express your own personality – Create your LEGACY
• Be your NATURAL SELF – Be genuine and sincere with the guest and colleagues

Who you would be working for

Maybourne Hotel Group owns and manages Claridge's, The Connaught, The Berkeley, The Maybourne Riviera, The Emory and The Maybourne Beverly Hills – six of the world's most renowned luxury hotels.

Our hotels have histories that stretch back over a century. And, while each one retains its timeless appeal and individual nature, we are committed to ensuring they are always in tune with the wants and wishes of today’s discerning guests.

A warm welcome and cool spirit define The Maybourne Beverly Hills, the newest member of our hotel family. Blending our signature service style with the energy of Beverly Hills, expect culinary creativity and contemporary comfort, all wrapped up in a landmark location. The Maybourne Beverly Hills is California, through and through.

COMPANY BENEFITS:

• Flexible Spending
• Paid Time Off
• Colleague Referral Incentive Program
• Employee Assistance Program
• Parking
• Employee Recognition Programs
• Colleague meals

*The Maybourne Beverly Hills participates in E-Verify.*