FOIA Paralegal & Records Specialist

E2 Consulting Engineers, Inc.; Pittsburgh (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Union benefits (IUOE)

Job summary

E2 Federal Services, LLC, an affiliate of E2 Consulting Engineers, LP, seeks a Paralegal/Legal Assistant III to support NETL FOIA requests. You will locate documents, redact PII, draft responses, and organize information for OCC review in a compliant, timely manner.

The role requires at least a bachelor’s in Paralegal Studies (or related fields), plus 5 years’ office experience; proficiency with FOIAXpress, Adobe Pro, and Microsoft products is essential.

Qualifications

• Bachelor’s Degree in Paralegal Studies or associated degree in Criminal Justice, Criminal Law, Political Science or Intellectual Property.
• Minimum 5 years’ office experience in administrative, technical and/or customer service function.
• Proficiency with Microsoft products, Adobe Pro and FOIAXpress to communicate, locate requested documents/information, prepare responses, apply redactions, submit reports, administer FOIA case files and otherwise carry out all required tasks for assigned FOIA requests.
• Excellent grammatical and proofreading skills.
• Ability to anticipate requirements, apply judgement and choose among widely varying methods and procedures to prioritize and process tasks.
• Ability to communicate and interact with others at various levels of management, both in person and/or by telephone to conduct business.
• Ability to maintain confidentiality.
• Ability to work independently.
• Ability to work under time pressure and rapidly for long periods to meet deadlines.
• Must be able to operate general office equipment including but not limited to a computer, phones, fax, copiers, printers and related media and information devices.
• Detail oriented.
• Excellent attitude, courteous and professional demeanor, and enthusiastic team member.

Responsibilities

• Conduct timely searches for responsive documents to collect data for responses to FOIA requests.
• Communicate with internal and external document custodians and stakeholders as needed to locate requested information and organize a draft response.
• Provide ad hoc and standard organizational support to include the gathering and compilation of information for requests for information.
• Protect confidential information and Personally Identifiable Information (PII) by redacting information using Adobe Pro Software or by requesting redacted copies from relevant entities.
• Draft responses to OCC, requestors, and to senior management (as necessary).
• Review, analyze and organize data collected to create draft responses for OCC review in compliance with FOIA policy and established program procedures and practices.
• Release responsive records to requesters within prescribed timeframes.
• Track requests and inquiries against deadlines to ensure timely responses.
• Update case files in FOIAXpress.
• Provide weekly reports and updates to the FOIA Officer regarding the status of cases.
• Other duties as assigned to ensure timely project execution.

Skills

Microsoft Office

Adobe Pro

FOIAXpress

Documentation skills

Communication

Attention to detail

Confidentiality

Independent worker

Time management

Office equipment

Grammar & proofreading

Education

Bachelor’s Degree in Paralegal Studies

Masters Degree in Paralegal Studies

Juris Doctor (JD)

Tools

FOIAXpress

Job description

E2 Federal Services, LLC, an affiliate of E2 Consulting Engineers, LP, seeks a Paralegal/Legal Assistant III to support NETL FOIA requests. You will locate documents, redact PII, draft responses, and organize information for OCC review in a compliant, timely manner.

The role requires at least a bachelor’s in Paralegal Studies (or related fields), plus 5 years’ office experience; proficiency with FOIAXpress, Adobe Pro, and Microsoft products is essential.