FOIA eDiscovery Paralegal (Staff Wage)

Commonwealth of VA Careers; Charlottesville (VA); Hybrid; USD 30,000 - 34,000; Part time

Job summary

The Office of the University Counsel at the University of Virginia seeks a part-time FOIA/eDiscovery Paralegal for the 2026-27 Academic Year. The role supports the FOIA Officer/eDiscovery Manager and UVA litigation attorneys, handling FOIA requests, subpoenas, and preservation notices.

Based in Charlottesville with occasional remote work, the position is a wage role limited to 1500 hours per year and pays $22.00–$25.00 per hour.

Qualifications

• Education: High School Diploma or equivalent required.
• Experience: 1+ year of relevant experience required.
• Preferred: Four-year degree and administrative support experience.

Responsibilities

• Assist with FOIA requests and subpoenas
• Maintain and update OUC FOIA/eDiscovery logs
• Communicate with custodians of records sought
• Draft responses to FOIA and eDiscovery requests
• Monitor FOIA and eDiscovery response deadlines
• Draft Preservation Notices related to actual and anticipated litigation
• Prepare litigation notebooks and exhibits
• File legal documents with courts, as needed

Skills

FOIA/eDiscovery

Log management

Communication

Organization

Education

High School Diploma or equivalent

Job description

The Office of the University Counsel (OUC) at the University of Virginia (UVA) seeks applications for an FOIA/eDiscovery Paralegal for the 2026-27 Academic Year. This is a part-time wage position that will work 24 hours each week with the OUC assisting the Freedom of Information Act (FOIA) Officer/eDiscovery Manager and supporting OUC litigation attorneys. OUC represents UVA in all legal and regulatory matters and provides advice and counsel to the Board of Visitors, the President, executive officers, and other administrators, faculty, and staff in their official capacities for both the Academic Division and the Medical Center. UVA's FOIA Office operates under the auspices of the OUC and is responsible for receiving and responding to public records requests made to UVA under the Virginia Freedom of Information Act, as well as working with the OUC on subpoena responses, document preservation notices and holds, and eDiscovery management. As FOIA/eDiscovery Paralegal, the successful candidate will support the FOIA Officer/eDiscovery Manager with reviewing and responding to FOIA requests and subpoenas in a timely manner.

FOIA/eDiscovery Paralegal Job Responsibilities

• Assist with FOIA requests and subpoenas
• Maintain and update OUC FOIA/eDiscovery logs and OUC FOIA/eDiscovery share drives
• Communicate and follow-up with custodians of records sought
• Assist with drafting responses to FOIA and eDiscovery requests and subpoenas
• Assist with monitoring FOIA and eDiscovery response deadlines
• Draft Preservation Notices related to actual and anticipated litigation

Support OUC lawyers and other office personnel with a full range of legal assistant duties (e.g., answering the phone, word-processing, proofreading, copying, scheduling meetings, preparing documents)

• Prepare litigation notebooks and exhibits
• Maintain and organize cases and file management
• File legal documents with courts, as needed
• Other duties as assigned

Required Competencies

• Superb organizational and time management skills, strong interpersonal skills, and a keen eye for detail;
• Ability to communicate clearly and professionally with UVA faculty and staff, citizens and members of the media seeking records, presenting a positive and professional image for UVA;
• Able to organize documents and electronically stored information in a concise, logical, and analytical manner and to derive conclusions and recommendations that involve subtle and sophisticated judgments;
• A work ethic including demonstrated ability to multi-task, take the initiative, work in a team environment, and adjust to established work patterns;

• Ascribe to highest standards of honesty, diligence, quality and integrity;
• Accountable for results;
• Develop trusted relationships, using diplomacy and conflict-resolution skills;
• Think proactively and problem-solve innovatively; and
• Listen actively and write effectively.

Position Compensation: $22.00 - $25.00 Hourly, depending on experience.

This position is located in Charlottesville, Virginia, but the successful candidate may also perform work remotely at times, at the discretion of the University Counsel.

This is a wage position which is not eligible for leave or other benefits and is limited to 1500 hours of work in a year. For more information, refer to the Wage Employment link: http://uvapolicy.virginia.edu/policy/HRM-029 .

Questions related to the application process may be directed to Keith Johnson, HR Specialist at [e-mail] u.

The University will perform background checks on all new hires prior to employment

MINIMUM REQUIREMENTS

Education: High School Diploma or equivalent required.

Experience: 1+ year of relevant experience required.

Licensure: None.

Preferred Requirements

Graduate of a four-year institution of higher education, and experience working in an administrative support role in a business office, law firm or law department, or at an institution of higher education, or other relevant role, is required

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment .