FOIA Coordinator

Holland, City of (MI); Holland (MI); On-site; USD 40,000 - 56,000; Full time

Job summary

Holland, City of (MI) seeks a Police Administrative Support role focused on state FOIA law compliance and handling court discovery videos. You will process video evidence, redact as needed, and coordinate with the Public Information Officer and tech staff.

The position requires attention to detail, discretion with confidential information, and the ability to work with various City officials and law enforcement personnel. Evening or weekend hours may be required.

Qualifications

• High school degree required; education or experience in admin or law enforcement preferred.
• Two years of professional experience in an administrative support or law enforcement position.
• Knowledge of Michigan FOIA laws and applicable records handling.
• Ability to prioritize work and meet deadlines.

Responsibilities

• Respond to written and phone FOIA requests for court discovery and video information.
• Identify, review, save, and redact lengthy video and audio recordings.
• Transfer and copy audio/video recordings from multiple data formats/devices.
• Provide external and internal customer service and communicate with diverse stakeholders.
• Testify in court when required and maintain confidential records with discretion.
• Produce video media releases with the Public Information Officer and technology staff.
• Assist with evidence processing and management.
• Handle special projects and duties from Police Command staff.
• Maintain flexibility to adjust work schedule for video review needs.

Skills

FOIA requests navigation

Video handling

Court testimony

Communication

Deadline management

Interpersonal skills

Discretion

Microsoft Office

Education

High school diploma

Associates or Bachelor's degree preferred

Tools

Video editing software

Redaction software

DBMS/Office Suite

Job description

Under the direction of the Police Captain of Administrative Services, this position is responsible for understanding Michigan FOIA laws and using that knowledge in responding to written and phone requests for court discovery and camera related information.

1. The ability to obtain a general understanding of the technology associated with body cameras, cruiser cameras, and intersection cameras.

1. Locate, closely review, save, edit/redact lengthy video and audio recordings.

1. Transfer and copy audio/video recordings from multiple data storage formats and devices.

1. Work as part of a team, communicating effectively with a variety of individuals, and providing both external and internal customer service in a prompt manner.

1. The ability to prioritize work within deadlines.

1. The ability to testify in court.

1. Maintain confidential records and process or transmit information that requires a high degree of discretion and judgement.

1. Work with the Department Public Information Officer and other technology staff to produce video media releases.

1. Assist with evidence processing and management.

1. Special projects and/or assignments from Police Command staff.

1. Performs other duties and related work as required.

1. High school degree required and associates or bachelor’s degree preferred. The job requires knowledge normally acquired through education, specialized training, and/or at least two years of professional experience in an administrative support or law enforcement position.

1. The ability to remain flexible and the willingness to adjust work schedule, if there is an immediate need for location and review of video.

1. Working knowledge or ability to become proficient in video editing and redacting software, as well as the technology associated with body cameras, cruiser cameras, and intersection cameras.

1. Computer technology skills to effectively utilize databases and Microsoft Office (Word, Excel, etc.).

1. Must be highly organized and able to manage projects effectively and meet firm deadlines.

1. The mental capacity to work with audio/video that may be evidence in criminal and/or civil or other proceedings.

1. Must possess the interpersonal skills to effectively communicate with City officials, law enforcement officers, Prosecutor’s Office staff, attorneys, and the general public in situations requiring tact and patience.

1. Must have the mental ability to periodically handle pressures related to working on projects requiring attention to detail and to deal with the concerns of citizens and employees.
2. Physical ability to frequently sit/stand in one position for extended periods of time, and transport equipment and materials weighing up to 50 pounds.

WORKING CONDITIONS:

1. Normal office environment, for the most part. Evening and/or weekend hours occasionally required, and possible exposure to individuals with infectious disease.