FOC Clerical Assistant - Child Support Investigations.

Ingham County; Lansing (MI); On-site; USD 32,000 - 45,000; Full time

Job summary

Ingham County is seeking a Financial Investigations Assistant for the Friend of the Court to compile and mail form packets, maintain filing systems, and track deadlines.

Responsibilities include data entry, reviewing orders, distributing recommendations to clients and attorneys, and reporting statistics to SCAO. Requires high school diploma and at least six months of clerical support, with strong communication skills and familiarity with legal terminology.

Qualifications

• High school graduation or equivalent.
• Six months of clerical support experience, preferably familiarity with legal terminology.
• Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding.

Responsibilities

• Compiles and mails out form packets required for financial investigations.
• Develops and maintains the filing system for the financial area of the Friend of the Court.
• Reviews Orders for actions such as a financial investigation and schedules them.
• Copies, collates, and distributes financial investigation recommendations to clients, attorneys, referees and judges.
• Assists clients and employers by clarifying financial forms and providing status updates.
• Maintains computer tracking system of statistics and records for financial investigations.
• Enters data from cover sheets to the Michigan Child Support Guideline Program.
• Searches court files and reference sources to obtain pertinent information for investigations.
• Works in office conditions.

Skills

Effective communication

Clerical skills

Education

High school diploma or equivalent

Job description

Responsibilities

• 1. Compiles and mails out form packets required for financial investigations. Completes identification information on forms prior to mailing. Types a variety of materials such as forms, statistical reports, and correspondence.
• 2. Develops and maintains the filing system for the financial area of the Friend of the Court, includes indexing, retrieving and re-filing documents and general correspondence.
• 3. Reviews Orders for actions such as a financial investigation required in the future, determines when the investigation should be performed and schedules same. Tracks deadlines to ensure that reports are completed by investigators.
• 4. Copies, collates, and distributes financial investigation recommendations to clients, attorneys, referees and judges.
• 5. May assist clients and employers in person or by telephone in clarifying financial forms, provides status of investigations, and refers calls to appropriate individuals.
• 6. Maintains computer tracking system of statistics and records regarding financial investigations. Compiles, maintains, and reports financial investigations statistics in compliance with the State Court Administrator’s Office (SCAO) requirements.
• 7. Enters data from cover sheets to the Michigan Child Support Guideline Program.
• 8. Searches court files, telephone directories, reference books, computer systems and other sources to obtain pertinent information for financial investigations.
• 9. None listed.

Education

High school graduation or equivalent.

Experience

Six months of clerical support experience, preferably providing familiarity with legal terminology.

Other Requirements

Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Physical Requirements

[This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements]:

Ability to access departmental files.

Ability to enter and retrieve information from a computer.

Prolonged sitting while entering data to computer.

Working Conditions

Works in office conditions.

UAW-C

FINANCIAL INVESTIGATIONS ASSISTANT - FRIEND OF THE COURT (1/11/99)