Project Coordinator

Spectra Holdings, Inc; Tempe (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

Diverzify+ and its Family of Brands are seeking a Project Coordinator to support Project Managers in planning and executing flooring projects from start to finish. You will help create action plans, schedule resources, manage budgets and timelines, coordinate tasks, handle risk management, and maintain project documentation.

You will ensure projects meet quality standards, stay on budget, and deliver customer satisfaction through effective communication and time management.

Qualifications

• Proven work experience in a Construction Administration role.
• Experience in project management, from conception to delivery.
• An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
• Strong working knowledge of Microsoft Project and Microsoft Planner.

Responsibilities

• Manage paperwork flow for Account Managers' or Executives' projects, verifying contracts, POs, and change orders for accuracy.
• Build customer relations through timely document return and create routing sheets to track paperwork.
• Communicate with suppliers about product availability and place/track material orders.
• Make freight arrangements for cost-effective product shipments.
• Perform timely follow-ups on shipments and track multiple deliveries.
• Distribute bi-monthly Salesperson billing summary sheets for customer billing.
• Maintain project documentation in job folders and the computer system.
• Prepare monthly AIA-type billing and ensure job folders support payment verifications and final invoicing.
• Review change orders, verify billing documents, and submit for client approval.
• Complete accurate billing and follow up with clients for payment verification.
• Prepare necessary project close-outs at project completion.

Job description

Description

A Few Things About Us

Welcome to Diverzify+! We are the largest and most respected commercial flooring installation service company in the industry, with 60+ locations across the U.S. and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working with us means joining a fun and hardworking team. We offer competitive pay and total rewards (Medical, Dental, Vision, Telemedical, Mental Health, Prescriptions, HSA/FSA, Life and AD&D, and 401k Company Match). Come join us and be a part of something amazing!

Job Summary

At Diverzify+ and our Family of Brands, our Project Coordinators work closely with Project Managers to plan and execute flooring projects from start to finish. Responsibilities include creating action plans, scheduling resources, managing budgets and timelines, coordinating tasks, handling risk management, and maintaining project documentation. They ensure projects meet quality standards, stay on budget, and deliver customer satisfaction through effective communication and time management.

Requirements

Job Responsibilities

• Manage paperwork flow for Account Managers' or Executives' projects, verifying contracts, POs, and change orders for accuracy
• Build customer relations through timely document return and create routing sheets to track paperwork
• Communicate with suppliers about product availability and place/track material orders
• Make freight arrangements for cost-effective product shipments
• Perform timely follow-ups on shipments and track multiple deliveries
• Distribute bi-monthly Salesperson billing summary sheets for customer billing
• Maintain project documentation in job folders and the computer system
• Prepare monthly AIA-type billing and ensure job folders support payment verifications and final invoicing
• Review change orders, verify billing documents, and submit for client approval
• Complete accurate billing and follow up with clients for payment verification
• Prepare necessary project close-outs at project completion.

Qualifications

• Proven work experience in a Construction Administration role.
• Experience in project management, from conception to delivery.
• An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
• Strong working knowledge of Microsoft Project and Microsoft Planner.

Preferred Qualifications

• BSc in Business Administration or related field
• Experience as a Project Coordinator role or similar within the construction industry.
• Familiarity with risk management and quality assurance control
• Hands-on experience with project management tools
• PMP / PRINCE2 certification

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.