Floor Plan Specialist

University of Wisconsin; Madison (WI); On-site; USD 61,000 - 75,000; Full time

Job summary

University of Wisconsin–Madison is seeking a Floor Plan Specialist in the FP&M Space Management Office to collect, update, and maintain space data. The role supports campus reporting and planning by pairing field data with inventory systems and master plans.

The ideal candidate will have CAD proficiency, strong attention to detail, and the ability to manage sensitive information while coordinating with schools, colleges, and divisions.

Qualifications

• Driver’s license is required and meets UW Risk Management Standards.
• 2 years of professional work experience.
• Working knowledge of Microsoft Excel.
• Advanced knowledge of Autodesk CAD to create and update accurate floor plans.
• Experience with gathering, updating and implementing field data into a standardized floor plan program.
• Excellent organizational skills and attention to detail.
• Ability to handle sensitive information.

Responsibilities

• Contributes to the development and maintenance of Space Management and FP&M floor plan standards, including room number schema, drawing file process and storage, layers and drawing elements, and uniform graphics and symbology.
• Investigates options for potential future development based on unit facility master plans and the Campus Master Plan.
• Produces and maintains space floor plans and integrates them with the space inventory data system according to Space Management and FP&M standards.
• Schedules logistics and secures resources and information to identify, assign, and acquire space for institutional use.
• Analyzes, audits, and updates facility records.
• Reviews, evaluates, approves, and provides recommendations for facility improvements, space assignments, and proposals using best practices and policies.
• Reviews space requests and models test fits and facility options for massing, scale, and impact per Campus Master Plan.

Skills

Attention to detail

Organizational skills

Strong work ethic

Communication

Data collection

Education

Bachelor's degree

Tools

Microsoft Excel

Autodesk CAD

ArcGIS

Revit

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Facilities Planner

Job Summary:

The Floor Plan Specialist role is in the Division of Facilities Planning & Management (FP&M), Department of Capital Planning & Design, in the operational area of Office of Space Management at the University of Wisconsin-Madison.

The Space Management Office collects and maintains university space and utilization information, and works with schools, colleges, and divisions to identify and plan for short- and long-term space needs. This role will collect and update space information through building walks, surveys, and project documentation. This work is critical to maintaining and improving space and facility data for campus reporting and planning.

An ideal candidate will have knowledge or experience with the following:

• Space and facility Floor Plan data – Play a key role in collecting, updating, and maintaining university space and utilization information. Work with schools, colleges, divisions, and departments to collect and update organizational field data. Knowledge of the higher education Facilities Inventory Classification Manual (FICM) for accurate space classification. This position requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

• Work ethic and willingness to learn – We are looking for motivated individuals who will dig in and do high quality work on schedule. We expect staff to approach their work with a learning mindset and apply on the job experience to their work.

• Professional work experience in Architecture, space planning, or a related field. Experience with gathering, updating, and implementing field data into a standardized floor plan program, ensuring accuracy and consistency.

Ongoing/Renewable

Full-Time 100% FTE

Hours generally scheduled 7:45AM to 4:30PM Monday through Friday.

Additional Information
This position may require occasional travel outside of Madison, Dane County, or the State of Wisconsin to UW-Madison facilities and/or other institutions.

Key Job Responsibilities:

• Contributes to the development and maintenance of Space Management and FP&M floor plan standards. Including, but not limited to, room number schema, drawing file process and storage, layers and drawing elements, and uniform graphics and symbology

• Investigates options for potential future development based on unit facility master plans and the overall Campus Master Plan

• Produces and maintains space floor plans and integrates them with the space inventory data system according to Space Management and FP&M standards

• Schedules logistics and secures resources and information to identify, assign, and acquire space for institutional use

• Analyzes, audits, and updates facility records

• Reviews, evaluates, approves, and provides recommendations for facility improvements, space assignments, and proposals utilizing best practices and established policies and procedures

• Reviews space requests and models test fits and facility options for massing, scale, and impact to university facilities per the Campus Master Plan

Department:

Division of Facilities Planning & Management (FP&M), Capital Planning & Design, Space Management Office

Compensation:

$68,000 annualminimum

Theminimumrate for this position is $68,000,but is negotiable based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

For a summary of benefits, please see below for more information: Academic staff Benefits summary

Required Qualifications:

• Driver’s license that is Required - Valid and Meets UW Risk Management Standards

• 2 years of professional work experience

• Working knowledge of Microsoft Excel

• Advanced knowledge of Autodesk CAD to create and update accurate floor plans

• Experience with gathering, updating and implementing field data into a standardized floor plan program

• Excellent organizational skills and attention to detail

• Ability to handle sensitive information.

Preferred Qualifications:

• 5 years’ professional work experience

• Professional work experience in Architecture, space planning, or related field

• Working knowledge of ArcGIS and/or Revit.

• Knowledge of the higher education Facilities Inventory Classification Manual (FICM)

• Effective oral and written communication techniques

• Ability to organize, evaluate, and present information effectively.

• Knowledge of administrative structure and functional requirements of facilities in higher education

• Skill and commitment to provide quality customer service

Education:

• Bachelor's degree, preferred; a focus in architecture, space planning, or related field preferred.

Contact Information:

Passion Malotky, [e-mail], 608-890-1852

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.